Domiciliary Care Services Dynamic Purchasing System – Portsmouth

Domiciliary Care Services Dynamic Purchasing System – Portsmouth

Portsmouth City Council is inviting requests to participate from qualified suppliers to be admitted to a dynamic purchasing system to provide domiciliary care services.

United Kingdom-Portsmouth: Social work services without accommodation

2019/S 206-503137

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Offices, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Domiciliary Care Services Dynamic Purchasing System

Reference number: P00003266

II.1.2)Main CPV code

85312000

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council is inviting requests to participate from qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide domiciliary care services, mainly in Portsmouth but occasionally in the surrounding area. The nature of support required will be individualised and will be aimed at maintaining a person in a reasonable state of health, hygiene and safety in their own home. Support packages will vary in size based on the individual needs and may range from minimal support up to highly specialised and complex needs. The DPS will feature a tiering system in which suppliers can either accept the Council’s standard hourly rates or submit their own rates. Packages will be awarded preferentially to suppliers who accept the Council’s rates. The DPS will start on 1.2.2020. Request to participate is via submission of a selection questionnaire. The deadline for return of questionnaires is 18.12.2019, however the DPS will remain open throughout its term.

II.1.5)Estimated total value

Value excluding VAT: 46 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85310000
85300000
85000000

II.2.3)Place of performance

NUTS code: UKJ31
NUTS code: UKJ35
NUTS code: UKJ36

II.2.4)Description of the procurement:

Portsmouth City Council (‘the Council’) is inviting requests to participate from suitably qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide domiciliary care services. Services will ordinarily and mainly be delivered in Portsmouth but occasionally in the surrounding area (for example when service users move out of Portsmouth but remain registered with a GP in Portsmouth).

Domiciliary care services support people to remain living successfully in their own homes. The service will help maintain an individual in a reasonable manner of health, hygiene, safety and ease in their own home.

Every supplier delivering domiciliary care services is expected to do so in an enabling and re-abling manner in assisting the client to maintain their ability to live as independently as possible. The possible support required to be undertaken is listed below, this list is neither exhaustive nor needed in all cases and will depend on the support that is most likely to meet the client’s health and social care needs and agreed outcomes.

Skills development — assisting the client to develop and maintain their own skills in any areas required.

Monitoring visits — to check on clients’ continuing well-being or to alleviate isolation.

Medication — assisting clients’ to take prescribed medication in accordance with the policies of the provider.

Personal care — assisting client’s to maintain their health and cleanliness. Including toileting needs.

Social inclusion — undertaking specific tasks to ensure social inclusion.

Specialisms — identifying specific areas in which a provider can demonstrate skills, knowledge and expertise in supporting particular needs such as dementia, sensory impairment, language and culturem etc.

The level and type of support service required will be determined in line with each individual’s support plan. Support service packages will vary in size based on the individual needs and may range from minimal support up to highly specialised and complex needs.

The DPS will operate with 3 tiers. Suppliers who agree to accept standard PCC hourly rates will be on tier 1 of the DPS, whilst suppliers who wish to charge a higher rate will be on tier 2 of the DPS. A supplier can be either on tier 1 or tier 2 but not both at any one time. Suppliers may move between tier 1 and tier 2 at any time (although to reduce the administrative burden, moves may not be more frequent than annually). Tier 3 will be reserved for the awarding of complex cases where suppliers will submit costed proposals for individual packages of care. All suppliers may also be on tier 3. Suppliers on tier 1 are not bound to offer standard Portsmouth City Council hourly rates for packages of care offered via tier 3. The Council’s standard rates are in the procurement documents available at https://in-tendhost.co.uk/portsmouthcc/aspx/home.

The standard procedure for calling off contracts from the DPS will be as follows:

— all suppliers from tier 1 and 2 will be sent an outstanding package of care spreadsheet via email (typically twice a day),

— all suppliers will have no less than 2 hours from initially receiving the outstanding package of care spreadsheet to respond to a call-off request. If no responses are received within 2 hours, additional 2 hour periods will be allowed until a response is received,

— evaluation of the providers’ response will be carried out on the basis of the following award criteria (in order of priority)

1) Client’s choice of provider (if this has been expressed by the client);

2) The providers’ tier within the DPS (tier 1 providers have priority over tier 2);

3) Available start date of the package of care (sooner the better);

4) Available call times of the package of care (nearest to the client’s request);

5) Client’s choice of provider (if this has not already been expressed).

II.2.6)Estimated value

Value excluding VAT: 46 000 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 60

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The DPS will be used from 1.2.2020 for all new packages of care. The value quoted above is simply a multiple of the current annual spend on domiciliary care of approximately 9 200 000 GBP per year.

Whilst ultimately it is expected that this will be the annual value of the DPS it may be several years before this value is reached.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Suppliers must be registered with the care quality commission to deliver personal care.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Restricted procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This procurement is for the establishment of a dynamic purchasing system. The initial duration will be 5 years, but it is anticipated that this will be extended by further periods of no less than 1 year for as long as there is a need for the DPS to deliver domiciliary care. This may be extended indefinitely,

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

Further to II.2.4) the following alternative procedure may be used to award packages of care:

For complex cases, suppliers on tier 3 will be sent an outline of the clients care needs and invited to send their proposals.

Proposals will be evaluated holistically by the relevant healthcare professional based on, in order of priority:

1) The supplier’s ability to meet the service user’s needs;

2) The lowest price;

3) Available start date of the care package;

4) Available call times of the package of care.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 18/12/2019
Local time: 14:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/10/2019