Domiciliary Care Tender Isle of Wight
The Isle of Wight Council invites Tenders from suitably qualified and experienced providers for the provision of Domiciliary Care and Supported Living Services for people with a learning disability, supporting them in all aspects of their daily lives.
United Kingdom-Newport: Social work and related services
2015/S 042-072411
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Isle of Wight Council
County Hall, High Street
For the attention of: Lucy McLaughlin
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 1983821000
E-mail: lucy.mclaughlin@iow.gov.uk
Internet address(es):
General address of the contracting authority: www.iwight.com
Electronic access to information: https://www.businessportal.southeastiep.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Isle of Wight.
NUTS code UKJ34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This tender specifically relates to the provision of Domiciliary Care and not the provision of accommodation.
The contract is to run from 1.8.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
The tender is divided into 2 lots:
Lot 1 — Tenants at Reeve Court.
Lot 2 — Tenants at Westhorpe.
II.1.6)Common procurement vocabulary (CPV)
85300000, 85310000, 85311100, 85311200, 85312000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
This tender specifically relates to the provision of Domiciliary Care and not the provision of accommodation.
The contract is to run from 1.8.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
This tender is divided into 2 lots:
Lot 1 — Tenants at Reeve Court
Address of premises: Reeve Court, 52a Staplers Road, Newport, Isle of Wight, PO30 2DE
Reeve Court is a supported living service offering a home to a group of 5 individuals who have severe learning disabilities and complex needs including physical disability, communication difficulty, sensory disability, autism and behaviour which challenges services. The individuals are currently living in 3 1-bedroom flats and 1 2-bedroom flat. The flats have spacious grounds and a communal area for group activities where appropriate and there is office space on site.
The successful provider will be expected to provide outcome focussed person centred domiciliary support to this group of individuals. The provider will be required to pro-actively support these complex individuals with all aspects of daily living and support them to experience meaningful activities both in the community and within their own home.
The successful provider will be expected to supply one member of staff to each of the four flats throughout the day with shared care at night, some extra staffing may be required for 2:1 support dependent on assessed need.
Lot 2 — Tenants at Westhorpe
Address of premises: Westhorpe, 96 Carisbrooke Road, Newport, Isle of Wight, PO30 1DB
Westhorpe is a large detached residence, within easy walking distance of Newport town centre which offers people with a learning disability the opportunity to live an independent lifestyle within a communal setting
The successful provider will be expected to provide outcome focussed person centred domiciliary support for up to 10 services users living in 10 individual bed sits in a large detached residence who require 24 hour domiciliary support. These service users have a learning disability, and additional support needs including, autism, physical disability and dementia. The provider will be required to support these individuals with some aspects of daily living and to promote the opportunity to live a more independent lifestyle within the community and within a supported living setting.
The provider will provide one staff member 24 hours per day to provide this support and also up to 5 hours per day additional support for personal care, meal preparation and other household tasks.
For Both Lot 1 and Lot 2
The Council requires the Provider to:
(a) provide services to support Service Users remaining as independent as possible within their own homes appropriate to their individual circumstances, their prevailing state of health and their personal aspirations;
(b) enhance the quality of lives of Service Users living with a Learning disability;
(c) provide a proactive, flexible and innovative service that can adapt a variety of approaches depending for example, on the Service User’s changing level of functioning and personal choice;
(d) use a ‘doing with’ rather than ‘doing for’ approach, enhancing and promoting Service User choice and personal autonomy embodying the principles of person-centred care
(g) meet the needs of Service Users who present with complex health and social care needs;
(h) integrate the views of Service Users and carers into the Service, through developing local partnerships and involving Service Users in operational areas such as staff training and selection and quality assurance;
The overall expected allocated budget range, for both these Lots, is GBP 3 500 000 to GBP 3 750 000 for the total contract period (including the possible extension period).
This is broken down as follows:
Lot 1 — Tenants at Reeve Court
Range: GBP 2 865 000 to GBP 3 035 000
Lot 2 — Tenants at Westhorpe
Range: GBP 635 000 to GBP 715 000
The Invitation to Tender documents should only be requested by registering with the South East Business Portal —www.businessportal.southeastiep.gov.uk Suppliers must either login and then express interest, or register first as a supplier, and then express interest through the portal.
Estimated value excluding VAT:
Range: between 3 500 000 and 3 750 000 GBP
II.2.2)Information about options
Description of these options: The contract is to run from 1.8.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1Lot title: Lot 1 — Tenants at Reeve Court
1)Short description
The successful provider will be expected to provide outcome focussed person centred domiciliary support to this group of individuals. The provider will be required to pro-actively support these complex individuals with all aspects of daily living and support them to experience meaningful activities both in the community and within their own home.
The successful provider will be expected to supply 1 member of staff to each of the four flats throughout the day with shared care at night, some extra staffing may be required for 2:1 support dependent on assessed need.
2)Common procurement vocabulary (CPV)
85300000, 85310000, 85311100, 85311200, 85312000
3)Quantity or scope
The successful provider will be expected to provide outcome focussed person centred domiciliary support to this group of individuals. The provider will be required to pro-actively support these complex individuals with all aspects of daily living and support them to experience meaningful activities both in the community and within their own home.
The successful provider will be expected to supply 1 member of staff to each of the four flats throughout the day with shared care at night, some extra staffing may be required for 2:1 support dependent on assessed need.
Estimated value excluding VAT:
Range: between 2 865 000 and 3 035 000 GBP
5)Additional information about lots
Lot No: 2Lot title: Lot 2 — Tenants at Westhorpe
1)Short description
The successful provider will be expected to provide outcome focussed person centred domiciliary support for up to 10 services users living in ten individual bed sits in a large detached residence who require 24 hour domiciliary support. These service users have a learning disability, and additional support needs including, autism, physical disability and dementia. The provider will be required to support these individuals with some aspects of daily living and to promote the opportunity to live a more independent lifestyle within the community and within a supported living setting.
The provider will provide one staff member 24 hours per day to provide this support and also up to 5 hours per day additional support for personal care, meal preparation and other household tasks.
2)Common procurement vocabulary (CPV)
85300000, 85310000, 85311100, 85311200, 85312000
3)Quantity or scope
The successful provider will be expected to provide outcome focussed person centred domiciliary support for up to 10 services users living in ten individual bed sits in a large detached residence who require 24 hour domiciliary support. These service users have a learning disability, and additional support needs including, autism, physical disability and dementia. The provider will be required to support these individuals with some aspects of daily living and to promote the opportunity to live a more independent lifestyle within the community and within a supported living setting.
The provider will provide one staff member 24 hours per day to provide this support and also up to 5 hours per day additional support for personal care, meal preparation and other household tasks.
Estimated value excluding VAT:
Range: between 635 000 and 715 000 GBP
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: To meet the financial minimum thresholds the potential provider must comply with the following: — that if you have less than 2 years accounts information can be provided for either question 2.2, 2.3, 2.4 or 2.5 of the Tenderer Questionnaire, — that if the organisation is a subsidiary of a group information for 2.1, 2.2, 2.3, 2.4 and 2.5 of the Tenderer Questionnaire is provided for both the subsidiary and the ultimate parent company, — where a consortium or association is proposed the information in 2.1, 2.2, 2.3, 2.4 and 2.5 of the Tenderer Questionnaire is requested for each member company, — where the potential provider is dependant financially on a parent company confirmation is required that a parent guarantee is available if requested, — confirm that a bankers reference is available on request. This assessment will be a risk based assessment using the information provided and will be scored on a pass/fail basis.
Potential providers will also be asked to confirm that none of the exclusionary conditions of Regulation 23 (1) of the Public Contract Regulations 2006 (as amended) applies.
Potential providers will also be required to comply with the Council’s insurance requirements:
— 10 000 000 GBP employers liability;
— 10 000 000 GBP public liability.
III.2.3)Technical capacity
The weighted criteria are as follows:
Skills and Capabilities, Business policies and practices, Previous Experience and References.
Minimum level(s) of standards possibly required:
The minimum competency threshold is 70 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 70 % or above will be short listed and will have their price and quality submission assessed.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 40
2. Quality: Meeting the Specification – 27.5, Service Delivery – 27.5, Social Value – 5). Weighting 60
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 7.4.2015 – 14:30
Place:
County Hall, Newport, Isle of Wight.
Section VI: Complementary information
VI.2)Information about European Union funds
VI.3)Additional information
If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within the ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act.
Please note; it is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date.
Tenders can be submitted by completing an Invitation to Tender pack (‘ITT’) which is to be returned by no later than 14:00 Hrs on 7.4.2015.
The ITT should only be requested by registering with the SEBP — www.businessportal.southeastiep.gov.uk. Suppliers must either login and then express interest, or register first as a supplier, and then express interest through the portal.
The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts.
Any values listed in this contract notice are indicative and are given for the whole contract period including the possible extension.
Although documents will be available up to the closing time and date for submissions, it is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date.
The date listed in section IV.3.4 is for the receipt of completed ITTs. ITTs received after the deadline (14:00 on 7.4.2015) will not be accepted.
The Council reserves the right not to make any award and reserves the right to accept all or part of any tender.
The Isle of Wight Council reserves the right to award both lots, either of the lots or no lots and reserves the right to award both lots to 1 provider or each lot to separate providers depending on which is the most economically advantageous option.
The Council does not guarantee any volumes of work to be awarded under this Agreement.
This is a non-mandatory OJEU Contract Notice. The Services constitute Part B services for the purposes of the Public Contract Regulations 2006 (Regulations) and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: