Doncaster Council Communications and Marketing Contract

The proposal for a communications and marketing partner to deliver behaviour change methods around physical activity in Doncaster.

United Kingdom-Doncaster: Research and development services and related consultancy services

2019/S 125-306000

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Doncaster Council
Civic Office, Waterdale
Doncaster
DN1 3BU
United Kingdom
Contact person: Mr Sam Pearson
Telephone: +44 1302734601
E-mail: Sam.Pearson@doncaster.gov.uk
NUTS code: UKE31

Internet address(es):Main address: http://www.doncaster.gov.uk/

Address of the buyer profile: http://www.doncaster.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=b969c568-8c99-e911-80f8-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=b969c568-8c99-e911-80f8-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Get Doncaster Moving Communications and Marketing

Reference number: DN415711

II.1.2)Main CPV code

73000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The proposal for a communications and marketing partner to deliver behaviour change methods around physical activity in Doncaster with regards to the ‘Get Doncaster Moving’ initiatives with the vision of ‘Healthy and Vibrant Communities through Physical Activity and Sport’.

We would like to work with an agency (or group of agencies) who share our values:

— all of our work places community at the heart; asset-based community development, co-production and co-design with residents and partners is embedded within our approaches — focussing on what’s strong not what’s wrong,

— research takes account of all demographics of the population of Doncaster including geographical and themed communities,

— to add value to, but not replicate, current work,

— ensure sustainable and long lasting changes are delivered with and by our residents that address inequalities, particularly relating to access and participation,

— do things differently; being innovative and taking risks.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE31

II.2.4)Description of the procurement:

The proposed requirement is to identify what narrative, messages and stories are important, who the messengers are, and the ways to connect people in a way that spreads ideas.

We would like to work with an agency (or group of agencies) who share our values:

— research takes account of all demographics of the population of Doncaster including geographical and themed communities,

— to add value to, but not replicate, current work,

— ensure sustainable and long lasting changes are delivered with and by our residents that address inequalities, particularly relating to access and participation,

— do things differently; being innovative and taking risks.

The overall vision is to increase activity and reduce inactivity levels across the whole of the borough of Doncaster. We need to ensure that our approach is inclusive (e.g. women as well as men, disabled and non-disabled or people with long term conditions, young and old, all ethnicities and socio-economic groups). With this understanding, there are specific audiences that we need to target if we are to significantly reduce inactivity levels in Doncaster.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Initial contract period is for 24 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/08/2019

Local time: 12:00

Information about authorised persons and opening procedure:

Tenders open by authorities, which will be via the Strategic Procurement team and authorised personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Doncaster Council
Civic office, Waterdale
Doncaster
DN1 3BU
United Kingdom
E-mail: Sam.Pearson@doncaster.gov.ukInternet address: http://www.doncaster.gov.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period at the point when the information on the award of the contract is communicated to tenderer’s. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI20105/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Doncaster Council
Civic office, Waterdale
Doncaster Council
DN1 3BU
United Kingdom
E-mail: Sam.Pearson@doncaster.gov.ukInternet address: http://www.doncaster.gov.uk/

VI.5)Date of dispatch of this notice:

28/06/2019