Door Access Control Support and Maintenance Contract

Door Access Control Support and Maintenance Contract

Kent Police requires a support contract for their door access control system XPLAN that includes regular door access hardware maintenance.

United Kingdom-Ipswich: Repair and maintenance services of security equipment

2020/S 153-375997

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: 7 Forces Procurement
National registration number: N/A
Postal address: Police Headquarters, Martlesham Heath
Town: Ipswich
NUTS code: UKJ4 Kent
Postal code: IP5 3QS
Country: United Kingdom
Contact person: Laura Footner
E-mail: laura.footner@herts.pnn.police.uk
Telephone: +44 1438757993
Internet address(es):Main address: http://www.suffolk.police.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34068&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34068&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Access Control Support and Maintenance

Reference number: 7F/2020/0213

II.1.2)Main CPV code

50610000 Repair and maintenance services of security equipment

II.1.3)Type of contract

Services

II.1.4)Short description:

Kent Police requires a support contract for their door access control system XPLAN that includes regular door access hardware maintenance, new hardware installations, emergency callout in the event of equipment failure, provision of up to date software versions and to provide support to our in-house IT team with regards to software issues and upgrades. Supporting suppliers must be an approved reseller by ACS who provide the XPLAN software.

II.1.5)Estimated total value

Value excluding VAT: 160 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50000000 Repair and maintenance services
50600000 Repair and maintenance services of security and defence materials

II.2.3)Place of performance

NUTS code: UKJ4 Kent

II.2.4)Description of the procurement:

Kent Police requires a support contract for their door access control system XPLAN that includes regular door access hardware maintenance, new hardware installations, emergency callout in the event of equipment failure, provision of up to date software versions and to provide support to our in-house IT team with regards to software issues and upgrades. Supporting suppliers must be an approved reseller by ACS who provide the XPLAN software.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 04/09/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Official name: PDRS
Postal address: BiP Solutions, Medius 60, Pacific Way
Town: Glasgow
Postal code: G51 1DZ
Country: United Kingdom
Telephone: +44 8452707055
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Kent Police
Town: Ashford
Country: United Kingdom

VI.5)Date of dispatch of this notice:

05/08/2020