Door Entry and CCTV Systems Tender

Efficiency East Midlands is a procurement consortia which establishes and manages a range of Framework Agreements.

United Kingdom-Nottingham: Access control system

2017/S 096-189354

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Efficiency East Midlands Ltd
Pure Offices, Lake View Drive, Sherwood Park, Nottinghamshire
Nottingham
NG15 0DT
United Kingdom
Contact person: Aidan Nunn
Telephone: +44 1623859889
E-mail: aidan@eem.org.uk
NUTS code: UK

Internet address(es):Main address: www.efficiency-em.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Nottinghamshire:-Access-control-system./6954F76RRQ

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Door Entry and CCTV Systems.

Reference number: EEM0037

II.1.2)Main CPV code

42961100

II.1.3)Type of contract

Services

II.1.4)Short description:

Efficiency East Midlands (EEM) is a procurement consortia which establishes and manages a range of Framework Agreements. Our members include Social Housing Providers, Local Authorities, Universities & NHS Trusts. We are looking to establish a new framework for the provision of Door Entry, Access Control and CCTV requirements.

The works will be divided into the following Lots:

Lot 1 — Door Entry & Access Control — Low Rise Only

Lot 2 — Door Entry & Access Control — Low to High Rise

Lot 3 — CCTV Systems

Due to the geographical spread of our Members eligible to use the established framework we have decided to split the works into the following core regional geographical lots:

Lot A Nottinghamshire and Derbyshire;

Lot B Leicestershire and Northamptonshire;

Lot C Lincolnshire;

Lot D Greater London;

Lot E West Midlands;

Lot F Southern Region

Lot G National Coverage

A full description of the Lotting strategy is available in the tender documents.

II.1.5)Estimated total value

Value excluding VAT: 35 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 2

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1-Low Rise Buildings, Lot 2-Low to High Rise Buildings, Lot 3 — CCTV Systems

Regional Lot A — Nottinghamshire and Derbyshire, Regional Lot B — Lincolnshire, Regional Lot C — Leicestershire and Northamptonshire, Regional Lot D — Greater London, Regional Lot E — West Midlands, Regional Lot F — Southern Region (Berks. Hampshire, Wilts. Dorset, Somerset),

Regional Lot G — National Coverage.

II.2)Description

II.2.1)Title:

Door Entry & Access Control Systems — Low Rise Buildings Only

Lot No: 1

II.2.2)Additional CPV code(s)

42961100

50711000

50710000

50610000

32360000

44221310

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to Door Entry & CCTV Systems. This Lot is for Members who have Door Entry and Access Control requirements in Low Rise properties (Up to 12 way systems).

The successful Contractor will have demonstrated that they have the experience and capacity to support Contracting Authorities with specific Door Entry and Access Control System requirements including, but not limited to, the requirements detailed below which may expand as new Contracting Authorities join:

—installation.

—inspection.

—maintenance and repair.

—programmed servicing.

The works shall comprise of day-to-day maintenance, repair and programmed servicing of existing equipment and systems and installation of replacement systems if required. The Contractor shall take such reasonable steps to maintain the equipment so that it shall continue to have, throughout the Call-off Contract period, acceptable high standards of serviceability and performance required by the Contracting Authority.

As EEM’s membership grows there may also be a requirement for works to be undertaken in office accommodation, hospitals, student accommodation, communal facilities and any other building maintained or owned by a Contracting Authority. The call-off contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4 year term. Please note that the total potential value stated in II.2.6) is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Method statements / Weighting: 30

Cost criterion – Name: Price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Door Entry and Access Control — Low to High Rise

Lot No: 2

II.2.2)Additional CPV code(s)

42961100

50711000

50710000

44221310

32360000

50610000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

—installation.

—inspection.

—maintenance and repair.

—programmed servicing.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Method statements / Weighting: 30

Cost criterion – Name: Price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

CCTV Systems

Lot No: 3

II.2.2)Additional CPV code(s)

32235000

35121000

50610000

92222000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the provision of services related to Door Entry & CCTV Systems. This Lot is for Members who have CCTV observation systems and (where applicable) integrated with existing systems.The successful Contractor will have demonstrated that they have the experience and capacity to support Contracting Authorities with specific CCTV System requirements including, but not limited to, the requirements detailed below which may expand as new Contracting Authorities join:

—installation.

—inspection.

—maintenance and repair.

—programmed servicing.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Method statement / Weighting: 30

Cost criterion – Name: Price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 227-413448

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/06/2017

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/06/2017

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This Contract Notice has been published by Efficiency East Midlands Limited(EEM) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as a company limited by guarantee. The Framework Agreement being procured by the procurement exercise begun by publication of this Contract Notice will be entered into by EEM as the Contracting Authority. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM. The current members of EEM are available at: www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise. The Authorised Users of the Framework Agreements and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise are: 1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being 1 of the organisations identified at: www.efficiency-em.co.uk and; 2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise that such organization is an Authorised User;3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member nor a Future Member of EEM but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority, i.e. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (ALMO) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Nottinghamshire:-Access-control-system./6954F76RRQ

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6954F76RRQ

GO Reference: GO-2017517-PRO-10226623.

VI.4)Procedures for review

VI.4.1)Review body

The Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

The Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum ten calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ‘ineffective’.

VI.4.4)Service from which information about the review procedure may be obtained

The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

17/05/2017

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