Double Glazing Tender

Provision of Glass, Polycarbonate and Double Glazing Units.

UK-Haverfordwest: Double-glazed units

2013/S 010-012407

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pembrokeshire County Council
Procurement Service, Turret 2A, County Hall
Contact point(s): etenderwales.bravosolution.co.uk
For the attention of: Carl Mathias
SA61 1TP Haverfordwest
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Glass, Polycarbonate and Double Glazing Units.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Members of the Welsh Purchasing Consortium as detailed elsewhere in this notice.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3 per Lot
Duration of the framework agreement

Duration in years: 2
Justification for a framework agreement, the duration of which exceeds four years: Not applicable.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 0 GBP
Frequency and value of the contracts to be awarded: Not Known

II.1.5)Short description of the contract or purchase(s)

Pembrokeshire County Council invites tenders on behalf of the Welsh Purchasing Consortium to set up a Framework Agreement for the Provision of Glass, Polycarbonate and Double Glazing Units to participating members within the Welsh Purchasing Consortium.This procurement exercise will be conducted electronically using the Value Wales e-tendering portal. Interested parties must log on to http://etenderwales.bravosolution.co.uk to access all documentation.

Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

44221111, 14820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework Agreement is open to Welsh Purchasing Consortium. The Members of the Welsh Purchasing Consortium are: –
— Blaenau Gwent County Council
— Bridgend County Council
— Caerphilly County Borough Council
— Cardiff City Council
— Carmarthenshire County Council
— Ceredigion County Council
— Merthyr Tydfil Borough Council
— Monmouthshire County Council
— Neath Port Talbot County Council
— Newport City Council
— Rhondda Cynon Taf County Council
— Swansea City Council
— Torfaen County Council
— Vale of Glamorgan Council
— Pembrokeshire County Council
— Powys County Council
— Mid and West Wales Fire and Rescue (Associate Member)
— South Wales Fire Rescue (Associate Member)
— National Library of Wales (Associate Member)
— Valleys 2 Coast (Associate Member)
— Gwalia (Associate Member)
The scoping exercise used to gauge the level of interest amongst WPC members resulted in eight committed to using the arrangement. These were:-
Pembrokeshire County Council
Blaenau Gwent County Borough Council
Cardiff City Council
Bridgend County Borough Council
Caerphilly County Borough Council
Rhondda Cynon Taf County Borough Council
City and County of Swansea
Newport City Council
There are also three potential users namely Monmouthshire County Council, Torfaen County Borough Council and Vale of Glamorgan Council
This is a framework arrangement and no guarantee as to volumes or expenditure can be given. Your attention is drawn to the fact that some existing arrangements which will expire before the end of the framework may continue for individual Authorities during the period of the framework, after which the individual authority may utilise this framework.
The framework is divided into the following three product Lots:
Lot 1 – Glass (Delivery & Collection)
Lot 2 – Polycarbonate (Delivery & Collection)
Lot 3 – Double Glazed Units (Delivery & Collection)
And sub divided into eleven geographical areas and Delivery or Collection. This procurement exercise will be conducted electronically using the Value Wales e-tendering portal. Interested parties must log on to http://etenderwales.bravosolution.co.uk to access all documentation.

II.2.2)Information about options

Options: yes
Description of these options: Tenderers may quote for one or more lots.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: According to the terms of the agreement entered into.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documentation.
Minimum level(s) of standards possibly required: As detailed in tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender documentation.
Minimum level(s) of standards possibly required:
As detailed in tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: This tender follows the ””””””””””””””””OPEN”””””””””””””””” process. Full details are included in the Invitation to tender documents and etender wales website.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC/1213/118.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.2.2013 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2013 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Upon expiry of this agreement.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
– Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

– Click the “Suppliers register here” link
– Enter your correct business and user details
– Note the username you chose and click “Save” when complete
– You will shortly receive an email with your unique password (please keep this secure)
– Agree to the terms and conditions and click “continue”
2. Express an Interest in the Project
– Login to the portal with the username/password
– Click the “ITTs Open to All Suppliers” link. (These are Invitations to Tender open to any registered supplier)
– Click on the relevant ITT to access the content.
– Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
– This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
– Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
– You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
– email: help@bravosolution.co.uk

– Phone: 0800 368 4850/ Fax: 020 7080 0480
Buy4Wales Reference Number: 33346

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Pembrokeshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from (See I.1).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.1.2013