Drainage Investigations and CCTV Surveys – Dynamic Purchasing System

Drainage Investigations and CCTV Surveys – Dynamic Purchasing System

Carmarthenshire County Council established a Dynamic Purchasing System for the provision of drainage investigations and CCTV surveys on 1 December 2020 for an initial period of up to 4 years.

United Kingdom-Carmarthen: Sewage, refuse, cleaning and environmental services

2020/S 237-586939

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
NUTS code: UKL14 South West Wales
Postal code: SA31 1JP
Country: United Kingdom
Contact person: Ben Kathrens
E-mail: FDCP@carmarthenshire.gov.uk
Telephone: +44 1267234567
Internet address(es):
Main address: www.carmarthenshire.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dynamic Purchasing System for Drainage Investigations and CCTV Surveys

 

II.1.2)Main CPV code

90000000 Sewage, refuse, cleaning and environmental services

II.1.3)Type of contract

Services

II.1.4)Short description:

Carmarthenshire County Council established a Dynamic Purchasing System (DPS) for the provision of drainage investigations and CCTV surveys on 1 December 2020 for an initial period of up to 4 years. The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the DPS documents. The Council is seeking to appoint contractors to undertake drainage surveys using specialist equipment and cameras that pass through or zoom up culverts and pipes to record their condition and location. The surveys are required as part of the Council’s statutory duties under the Flood and Water Management Act 2010, the Highways Act (1980) and for asset management purposes. The requirement is purely for surveys, not repairs.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

90000000 Sewage, refuse, cleaning and environmental services
90490000 Sewer survey and sewage treatment consultancy services
90491000 Sewer survey services
90640000 Gully cleaning and emptying services
90641000 Gully cleaning services
90642000 Gully emptying services
90600000 Cleaning and sanitation services in urban or rural areas, and related services
71311000 Civil engineering consultancy services
71311210 Highways consultancy services
71630000 Technical inspection and testing services
71631480 Road-inspection services

II.2.3)Place of performance

NUTS code: UKL14 South West Wales
Main site or place of performance:

Carmarthenshire.

 

II.2.4)Description of the procurement:

 

Carmarthenshire County Council is seeking suitably qualified and experienced contractors to undertake drainage surveys using specialist equipment and cameras that pass through or zoom up culverts and pipes to record their condition and location.

The surveys will be procured by mini-competition under a Dynamic Purchasing System (‘DPS’) arrangement.

The surveys are required as part of the authority’s statutory duties under the Flood and Water Management Act 2010, the Highways Act (1980) and for asset management purposes. The requirement is purely for surveys, not repairs and the work programme is currently divided into four work areas namely:

— surveys of known drainage systems;

— surveys of high-risk areas and unknown and uncharted systems;

— emergency incident response (could be known or unknown drainage systems);

— highway drainage asset connectivity and condition surveys.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The DPS will be for an initial period of 4 years and includes the option to extend for a further period of up to 4 years, extended in 1 year periods, until the agreement is no longer fit for purpose and subject to available budget, satisfactory performance, etc.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A Dynamic Purchasing System (DPS) is a two-stage process. In the initial setup stage, all bidders who meet the selection criteria and are not excluded will be admitted to the DPS. There is no limit on the number of Bidders that may join a DPS. Individual contracts are awarded during the second stage. In this stage, the Council invites all suppliers on the DPS to bid for the specific contract.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 195-473205

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/11/2024
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/12/2024

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

Etenderwales Portal – To assist you in locating these opportunities on the eTenderWales Procurement System, the project code is: project_44968.

This On-Going DPS application is comprised of one main pre-qualification questionnaire (PQQ) under this project.

All DPS documents such as the specification, terms and conditions, instructions to bidders etc. are all contained within the PQQ.

Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.

To express an interest in this DPS register your company on the eSourcing Portal: www.etenderwales.bravosolution.co.uk

If you require any further assistance use the online help, or the BravoSolution helpdesk which is available Monday – Friday (8 a.m.-6 p.m.) on:

— email: help@bravosolution.co.uk

— phone: 0800 368 4850/ Fax: 020 7080 0480

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105592

(WA Ref:105592)

The buyer considers that this contract is suitable for consortia.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5)Date of dispatch of this notice:

01/12/2020