Dry Recyclables Reprocessing and Marketing Contract

Dry Recyclables Reprocessing and Marketing Contract

Westminster City Council seeks expressions of interest from contractors for a contract to receive, reprocess and market Dry Recyclables collected by the City Council for a period commencing on 6:00 on 16.9.2016 and ending on 31.3.2020.

United Kingdom-London: Refuse recycling services

2015/S 155-285788

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westminster City Council
64 Victoria Street
Contact point(s): www.capitalesourcing.com NUTS CODE: UKI
SW1E 6QP London

Internet address(es):

General address of the contracting authority: www.westminster.gov.uk

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Dry Recyclables Reprocessing and Marketing Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Westminster City Council (‘City Council’) seeks expressions of interest from contractors for a contract to receive, reprocess and market Dry Recyclables collected by the City Council for a period commencing on 6:00 on 16.9.2016 and ending on 31.3.2020 (with an option to extend for a period or periods up to a further 4 years in aggregate (a total possible services period ending on 31.3.2024).
It is estimated that the City Council will require the appointed Contractor to receive, reprocess and market between 24 500 and 55 000 tonnes of Dry Recyclables per annum. Such recyclables may include recyclables collected by the City Council for agencies and bodies in its administrative area as well as commercial customers. At present, approximately 24 500 tonnes of Dry Recyclables (currently 17 000 t, 5 000 t and 2 500 t of commingled, segregated mixed paper/card and segregated glass respectively) are reprocessed and marketed per annum. It is expected, but not guaranteed that the amount of Dry Recyclables collected for reprocessing will increase substantially in the contract period in an effort to meet the municipal waste targets established for 2020. The appointed contractor must therefore be capable of accepting not less than 55 000 tonnes of the City Council’s dry recyclable waste per annum.
It is not intended that the City Council will guarantee any minimum tonnage but the Contractor will be given exclusivity over the Dry Recyclable waste stream. The appointed contractor shall provide delivery points within a 35 minute drive by LGV in moderate traffic from the central London landmark, Marble Arch, London (the exact border will be shown by a red line plan issued with the Invitation to Submit Final Tender (‘ISFT’) so there is no doubt).
The Contract is being procured to assist the City Council in meeting its obligations under relevant EU directives, applicable legislation and the Mayor of London and the City Council’s ‘Municipal Waste Management Strategy’. Accordingly, it is the aspiration of the City Council to switch from general waste disposal approaches to more recycling over the contract period so as to satisfy the requirements of the strategy. A 35 % municipal waste recycling target has been set for the City Council to achieve by 2020. The current rate is 15 %.
This procurement is 1 of 3 standalone procurements which collectively form the relet of the City Council’s waste disposal requirements (the other 2 procurements are for ‘Residual Waste Treatment and Disposal’ Contract and ‘Food Waste Treatment and Disposal’ Contract).

II.1.6)Common procurement vocabulary (CPV)

90514000 – AA01 – AB06 – AB18 – AB21, 90513000, 90513100, 79342000, 90512000, 90513200, 90530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Up to a further 4 years in aggregate.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 90 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, deposits, bonds or other forms of appropriate security may be required for the contract as set out in the pre qualification pack (‘PQP’). Further details will be included in the ISFT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the Contract documents which shall be included with the ISFT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The City Council will require the contract to be with a legal entity. It reserves the right to require groups of Contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any group shall be jointly and severally liable. Legal bodies shall be companies, partnerships or unincorporated joint ventures.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the PQP.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in the PQP.
Minimum level(s) of standards possibly required: Will be detailed in the PQP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in the PQP.
Minimum level(s) of standards possibly required:
Will be detailed in the PQP.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 13-019243 of 20.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

1. This tendering exercise is being undertaken using the electronic tendering system www.capitalesourcing.com (‘Portal’). Suppliers will need to register an interest on the Portal in order to participate and registration is free.

2. In order to express interest economic operators must complete the pre qualification questionnaire included in the PQP and in the response envelopes on the Portal.
3. The City Council’s needs and requirements will be defined in the descriptive document which will be included in the ISFT. A background document can be obtained with the PQP.
4. It is intended that this procurement will be a streamlined competitive dialogue. There will be no outline solutions stage and nor will there be a detailed solutions stage. Dialogue around the core requirements or the majority of the documents will not be required. Instead dialogue will focus on a few key issues where the City Council is not able to define objectively the technical means or financial or legal make up of aspects of its needs.
5. Discussion during dialogue will include strategy, volumes and operation, finance (payment mechanism and performance management framework), conditions of contract and information management systems.
6. The City Council reserves the right to abandon this procurement process at any stage following the publication of this notice and/or not to award any contract.
7. All candidates are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the PQQ and all future stages of the selection and evaluation process. Under no circumstances will the City Council or any of its advisers be liable for any costs or expenses borne by the candidate or its associated relevant organisations or any of its advisers in this process whether the candidate is successful or otherwise.
8. It is anticipated that the services will start on 6:00 on 16.9.2016.
9. The estimated value of the contract covers the entire possible 7 ½ year period.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: