Durham County Council Print and Mailing Services Contract

Framework panel of 4 suppliers for print and mailing services.

United Kingdom-Durham: Printing services

2019/S 070-165393

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Durham County Council
Corporate Procurement, County Hall
Durham
DH1 5UL
United Kingdom
Contact person: Steven Saville
E-mail: steven.saville@durham.gov.uk
NUTS code: UKC14

Internet address(es):Main address: http://www.durham.gov.uk

Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Print and Mailing Services

Reference number: DN402427

II.1.2)Main CPV code

79810000

II.1.3)Type of contract

Services

II.1.4)Short description:

Durham County Council (the Council) has its own internal design and print department. The department’s professional and highly qualified staff along with effective use of the latest technology enables the Council’s Design and Print section to offer a high quality service providing the majority of design, promotional, print and mailing needs of the Council

The printing and mailing capabilities of the Council’s Design and Print are however limited and therefore the Council wishes to set up a framework panel of 4 suppliers who are cost effective with good levels of quality, are capable of delivering within short timescales, comply with current legislation and are recognised as an environmentally responsible organisations.

Suppliers will be required to provide a comprehensive, effective, efficient and economic service for the supply display printing and mailing requirements within the scope of this Framework. Please see below the variety of items that can be required (please note this

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC1

II.2.4)Description of the procurement:

The printing and mailing capabilities of the Council’s Design and Print are however limited and therefore the Council wishes to set up a framework panel of four suppliers who are cost effective with good levels of quality, are capable of delivering within short timescales, comply with current legislation and are recognised as an environmentally responsible organisations.

Suppliers will be required to provide a comprehensive, effective, efficient and economic service for the supply display printing and mailing requirements within the scope of this framework. Please see below the variety of items that can be required (please note this list is not exhaustive):

— a full colour perfect bound booklet or brochure with UV/ machine sealed cover,

— a full colour magazine,

— an A4+ full colour folder with at least 5 mm capacity glued pocket. With examples of gloss and matt finish,

— full colour newsletter on coated and uncoated stock,

— full colour A4 6pp leaflet folded to 1/3 A4. Examples of coated and uncoated stock,

— C5 Window Mailing Envelope,

— A5 Greeting Card,

— business card (heavy card stock),

— A4 full colour digital newsletter,

— A3 full colour digital poster,

— full colour digital postcard.

It is estimated the annual average spend on this framework is approximately 100 000 GBP this figure is provided as an estimate only and we cannot guarantee future levels of expenditure.

The Council will award places on the framework to a maximum of 4 suppliers. The 4 suppliers with the highest scores following the evaluation of this framework will be successful. Each individual request for quotation will then be carried out via a further competition based on 100 % price, which will be issued via the NEPO portal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

1 x 24 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/05/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/05/2019

Local time: 09:00

Place:

Electronic seal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
United Kingdom
E-mail: tcc.issue@hmcts.gsi.gov.ukInternet address: www.judiciary.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/04/2019