DVLA IT Contract Let Procurement Programme – Engagement Partner (Tranche 2)

DVLA IT Contract Let Procurement Programme – Engagement Partner (Tranche 2)

(ii) Supply Chain – providing commercial advice and augment resource to support the procurement of optimum configuration of a Service Integration and Management function (SIAM) and Service Tower model, transitional advice from the current commercial arrangements, design the optimum contractual arrangements.

United Kingdom-Swansea: Business and management consultancy services

2013/S 162-282707

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Secretary of State for the Department of Transport acting through the Driver and Vehicle Licensing Agency (“DVLA”)
C2 West, Longview Road, Morriston
Contact point(s): Contract Let Procurement Programme (“CLPP”), Commercial Services Group
For the attention of: Paul Matthews
SA6 7JL Swansea
UNITED KINGDOM
Telephone: +44 1792783289
E-mail: ict.contractlet@dvla.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.dvla.gov.uk

Electronic access to information: https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency/about/procurement#ict-contract-let

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department for Transport
Great Minster House, 33 Horseferry Road
SW1P 4DR London
UNITED KINGDOM

VOSA
Berkeley House, Croydon Street
BS5 0DA Bristol
UNITED KINGDOM

DSA
The Axis Building, 112 Upper Parliament Street
NG1 6LP Nottingham
UNITED KINGDOM

Highways Agency
Federated House, London Road
RH4 1SZ Dorking
UNITED KINGDOM

VCA
No 1 The Eastgate Office Centre, Eastgate Road
BS5 6XX Bristol
UNITED KINGDOM

MCA
Spring Place, 1085 Commercial Road
SO15 1EG Southampton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK Swansea: DVLA IT Contract Let Procurement Programme (CLPP) – Engagement Partner (Tranche 2).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Business and management consultancy services. The DVLA, an Executive Agency of the Department for Transport, intends to appoint an Engagement Partner to support the DVLA with its IT Contract Let Procurement Programme (CLPP).
The CLPP has been established to introduce a new IT delivery model for DVLA through the establishment of a new supply chain and operating model prior the expiry of the Agency’s current prime IT contract in September 2015.
The Engagement Partner appointed shall be required to support, augment and deliver outputs against the following key areas:
(i) Programme Governance – supporting the successful delivery of Programme Governance and controls, Programme stakeholder and communication strategies and the development of approved Full Business Case(s).
(ii) Supply Chain – providing commercial advice and augment resource to support the procurement of optimum configuration of a Service Integration and Management function (SIAM) and Service Tower model, transitional advice from the current commercial arrangements, design the optimum contractual arrangements, provide negotiation strategy and support during the procurement of Service Tower model and support the development of the Tower Services Contracts and Collaboration Agreements.
(iii) Organisational Change – deliver in line with the DVLA an operating model for ICT based services including detailing organisational and process design, capability development, augment resource, deliver transitional activities while maintaining business continuity and implement measures delivering continual improvement in internal performance and capabilities.
(iv) Requirements Gathering – develop the requirements in order to maximise the optimum configuration model for the SIAM function and Service Tower model proposed within an Outline Business Case.
(v) Additional Services – additional services as requested by DVLA pursuant to the contract that are complimentary to the above required by the Authority.
Delivery of these services will be primarily based at the DVLA Estate at Morriston Swansea.
The ITT will be issued to applicants in accordance with the instructions in V1.3 below.
II.1.6)Common procurement vocabulary (CPV)

79410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 6 000 000 and 6 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract may be augmented to include purchases by the Department for Transport (DfT) and its Executive Agencies. Additionally, the contract is expected to commence on 1.11.2013 and expire on 30.6.2014, although the DVLA reserves the right to extend the contract term for one or more periods up to a maximum of 24 months thereafter at the sole discretion of DVLA and subject to further Cabinet Office approval(s).
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.11.2013. Completion 30.6.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with the terms of the contract, and in line with performance as detailed in the ITT and any related documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details are provided in the ITT and any related documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the ITT. Interested parties will be required to complete a declaration of good standing as part of the ITT documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements are stated in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contract Reference Number PS/13/14
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 101-173037 of 28.5.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To access the ITT documentation tenderers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Tenderers must log in to the Delta system, go to your Response Manager and add the following Access Code: 7252GMY7MA. Tenderers must ensure that they follow any instruction provided to them on the Delta system. The deadline for submitting responses is 14.00 pm hours on 23.9.2013. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com

As part of the Government’s procurement strategy, the DVLA intends to work closely with the Government Procurement Service to ensure that the services delivered under this contract are monitored and comply with the government procurement strategy/policies. Therefore, the DVLA intends to give the Government Procurement Service rights under the Contracts (Rights of Third Parties) Act 1999 to enforce those provisions under the services contract which are for the benefit of the GPS (including rights to receive management information from the Tenderer), as more particularly set out in the contractual documentation. The DVLA reserve the right to amend or terminate the procurement process (or any part of it) at any time or to procure the contract by alternative means without any liability on its part. The DVLA shall not be responsible for candidates, participants or tenderers costs (including any third party costs, fees or expenses) in connection with this procurement procedure irrespective of the outcome of the process, nor if the process is cancelled or postponed.
No contract will be created between the DVLA and any party until a contract is executed between the DVLA and the winning tenderer.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Swansea:-Business-and-management-consultancy-services./7252GMY7MA

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7252GMY7MA

GO Reference: GO-2013820-PRO-5050553

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DVLA
UNITED KINGDOM
Telephone: +44 1792783289

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals should be lodged in accordance with the Public Contracts Regulations 2006 (as amended). Any appeal under this process should be addressed to the contact in section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.8.2013