DVLA Vehicle Inspection Services Contract

DVLA Vehicle Inspection Services Contract

The Secretary of State for Transport acting through the Driver and Vehicle Licensing Authority (“DVLA” or the “Contracting Authority”) is seeking to award a Contract for the delivery of Vehicle Inspection Services on a national basis to a suitably competent Contractor.United Kingdom-Swansea: Technical automobile inspection services

2013/S 249-436161

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Driver and Vehicle Licensing Agency (DVLA)
DVLA, Commercial Services Group, Longview Road
Contact point(s): Agent (for the purposes of this procurement only): Government Procurement Service, 9th Floor, The Capital, Old Hall Street, Liverpool, L3 9PP
SA6 7JL Swansea
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@gps.gsi.gov.ukeEnablement@gps.gsi.gov.ukmanagedcontracts@gps.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DVLA Vehicle Inspection Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Sites throughout the United Kingdom and possibly including Northern Ireland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Secretary of State for Transport acting through the Driver and Vehicle Licensing Authority (“DVLA” or the “Contracting Authority”) is seeking to award a Contract for the delivery of Vehicle Inspection Services on a national basis to a suitably competent Contractor .
In June 2012 a public consultation into the transformation of the Contracting Authority’s services concluded that the closing of the Great Britain (GB) local office network by December 2013 was a key driver in the Contracting Authority delivering its efficiency saving targets in line with broader government spending. Since this time the Contracting Authority has actively been transferring work that is currently undertaken within its network of 39 offices to Swansea.
While the majority of the work that is undertaken within the network can be completed at Swansea, vehicle inspections are not a service that can be centralised to a single location without having a significant detrimental effect on customer service.
The Contracting Authority currently inspects vehicles for a number of reasons, including but not limited to:
Vehicle registration number (VRM) transfer;
First registration;
Post registration discrepancies;
Built up vehicles (including kits, rebuilt and radically altered vehicles);
Imports;
MOT mismatches;
Changes to vehicle description e.g. body type changes;
Two vehicles claiming the same VRM; and
Two vehicles claiming the same chassis number.
All of the above inspections are to satisfy the Contracting Authority’s requirement that the vehicle being presented as part of an application is the vehicle relating to the application being made.
In line with the Motoring Services Strategy and the wider Digital by Default Strategy set by the Cabinet Office, the Contracting Authority will be looking to re-engineer a number of their existing business processes to support the delivery and take up of online services.
The re-engineering of business process will likely see alternative processes developed and implemented to reduce the burden on users when interacting with the Contracting Authority.
However, these re- engineered processes will still ensure there is an underlying need for the Contracting Authority to inspect the vehicle to support an application.
The Contracting Authority is therefore seeking to appoint a Contractor who can provide the Vehicle Inspection Services that is currently being delivered by the Vehicle and Operator Services Agency (VOSA).
II.1.6)Common procurement vocabulary (CPV)

71631200, 34100000, 34210000, 71631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contractor shall provide a vehicle inspection appointment and booking service to the Contracting Authority.
The scope of the DVLA Vehicle Inspection Services Contract include both Core Services and Optional Services.
The scope of the Core Services covers two levels of inspection, Type 1 (basic) and Type 2 (advanced) inspections.
The Contractor will be required to provide the Core Services on a national basis.
Throughout the duration of the DVLA Vehicle Inspection Services Contract, the Contracting Authority may require the Contractor to provide any or all of the Optional Services.
Optional Services covers Northern Ireland and includes those services required under Core Services.
Type 1 (basic) inspections will include a visual check of the vehicle to capture and record findings to satisfy the Contracting Authority’s requirement that the vehicle being presented as part of an application is the vehicle relating to the application being made.
Type 2 (advanced) inspections will include a more detailed examination by the Contractor which could necessitate the use of inspection facilities to undertake detailed mechanical checks, the capture and recording of findings, including digital images where required by the Authority.
The Contractor will be required to produce inspection reports for each vehicle it inspects and provide each report to the Contracting Authority within stated timeframes.
The Contractor will be required to handle complaints received by customers throughout the duration of the Contract.
The Contracting Authority will manage the selection and notification process of any vehicle requiring an examination.
For the avoidance of doubt, the vehicle examination is not a check on the roadworthiness of the vehicle.
The Contractor may undertake the vehicle inspections;
At static premises; and/or
At mobile inspection service locations.
Estimated value excluding VAT:
Range: between 200 000 and 1 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The DVLA Vehicle Inspection Services Contract is for a period of 1 year with the Contracting Authority retaining the prerogative to extend the Contract for a further one, 12 month period.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Agent if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a Contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”).
This procurement will be managed electronically via the Agent’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If you have not yet registered on the e-Sourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a Contract if invited to do so. Full instructions for registration and use of the system can be found at:

http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the e-Sourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk.

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The Agent will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access its email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact the Agent’s Helpdesk : Freephone: 0345 010 3503
email: supplier@gps.gsi.gov.uk

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Agent may take into account any of the following information:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the Contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RM1080
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.1.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 31.1.2014 – 15:00
Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note this Procurement is being managed and facilitated by Government Procurement Service (referred to as the Agent). The Agent is acting on behalf of the Contracting Authority throughout the procurement process.
The DVLA Vehicle Inspection Services Contract will be between the successful Contractor and the Contracting Authority, not the Agent.
Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Agent intends to publish the Selection and Award Questionnaires, Invitation to Tender (ITT) document and the text of any Contract awarded, subject to possible redactions at the discretion of the Agent. Further information on transparency can be found at:
http://gps.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Agent expressly reserves the right (i) not to award the Contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will either the Agent or the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Contract with the successful Contractor, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to Conract award is accordingly a matter solely for the commercial judgement of potential providers.
The duration of the Contract is for an initial 1 year with the option to extend a further 1 year. Thus the potential duration of the Contract is 1+1 Years.
The value provided in Section II.2.1 is only an estimate and is based on the initial 1 year duration and the possible 1 year extension.
NOTE: There is no appeal as such to a decision on whether or not to award the Contract but if you wish to make representations to the Agent about the conduct or outcome of the procurement you should email the Agent at the address stated in Section I.1.
A party who feels that there has been a breach of procurement law may apply to the High Court for one of the remedies available under the Public Contracts Regulations 2006.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

None as such but see note above

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2013