Dynamic Purchasing System For Provision Of Passenger Transport

Dynamic Purchasing System For Provision Of Passenger Transport

Indicative tenders are invited from suitable Transport Providers to establish a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services for Dorset.

UK-Dorchester: Transport services (excl. Waste transport)

2013/S 038-060204

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
County Hall, Colliton Park
For the attention of: David McDonald
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221250
E-mail: d.r.mcdonald@dorsetcc.gov.uk
Fax: +44 1305221267

Internet address(es):

General address of the contracting authority: www.dorsetforyou.com

Electronic access to information: http://www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: http://www.supplyingthesouthwest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Dynamic Purchasing System For Provision Of Passenger Transport.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Transport services (excl. Waste transport). Non-scheduled passenger transport. Public road transport services. Taxi services. Hire of passenger transport vehicles with driver. Hire of passenger cars with driver. Hire of buses and coaches with driver. Indicative tenders are invited from suitable Transport Providers to establish a Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services for Dorset.
Providers admitted to the DPS will be invited to submit tenders for specific routes and services when these requirements are identified.
The type of services to be purchased from this DPS have been allocated to the following four Lots:
Lot 1: Public Transport (vehicles over 16 seats), including Park and Ride transport services.
Lot 2: Bus and Coach Transport (vehicles over 8 seats), including mainstream home to school transport services.
Lot 3: Specially Adapted Vehicle Transport.
Lot 4: Taxi Transport.
Providers may apply for admission to the DPS for one or more of these lots.
II.1.6)Common procurement vocabulary (CPV)

60000000, 60140000, 60112000, 60120000, 60170000, 60171000, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

£80,000,000 to £100,000,000 estimated total value of all services over a 4 year period.
Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: This DPS will commence from the date of this notice and will last for a period of 2 years, with the option to extend by increments of 1 year to a maximum period of 4 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 – PUBLIC TRANSPORT

1)Short description

The Services required from Lot 1 of this DPS are designated as “Public transport” for public bus services in Dorset. These services are classed as traditional bus services, running to a timetable. The size of vehicles required from lot 1 start at 16 seats up to 85 seats. More detail about lot 1 is included within the tender documentation available from http://www.supplyingthesouthwest.org.uk

2)Common procurement vocabulary (CPV)

60000000, 60112000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 12 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Dynamic Purchasing System will consist of four lots with each lot evaluated independently. Providers may apply for admission to 1 or more lots.
Estimated Value of Lot 1:
The estimated value of Lot 1 is based on the value of historic purchasing made by Dorset County Council. This is not a guarantee of the value of future business through this DPS for this Lot.
Lot No: 2 Lot title: Lot 2 – BUS AND COACH TRANSPORT

1)Short description

The services required from Lot 2 of this DPS are designated as “Bus and Coach Transport” and include the following: Mainstream Home to School Transport, Special Educational Needs Transport and Adult Social Care Transport. These services are classed as community transport services, and will usually run to a timetable. The size of vehicles required from Lot 2 start at 8 seats. More detail about Lot 2 is included within the tender documentation available from http://www.supplyingthesouthwest.org.uk

2)Common procurement vocabulary (CPV)

60000000, 60170000, 60172000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 28 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Dynamic Purchasing System will consist of four lots with each lot evaluated independently. Providers may apply for admission to 1 or more lots.
Estimated Value of Lot 2:
The estimated value of Lot 1 is based on the value of historic purchasing made by Dorset County Council. This is not a guarantee of the value of future business through this DPS for this Lot.
Lot No: 3 Lot title: Lot 3 – SPECIALLY ADAPTED VEHICLE TRANSPORT

1)Short description

The services required from Lot 3 of this DPS are designated as “Specially Adapted Vehicle Transport” and include the following: Special Educational Needs Transport, Adult Social Care Transport and dial-a-bus. These services are classed as community transport services, and may involve reactive responses along with running to a timetable. The vehicles required from Lot 3 will require special adaptations to allow the access and safe transportation of passengers with physical needs. More detail about Lot 3 is included within the tender documentation available from http://www.supplyingthesouthwest.org.uk

2)Common procurement vocabulary (CPV)

60000000, 60140000, 60170000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 22 000 000 and 24 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Dynamic Purchasing System will consist of four lots with each lot evaluated independently. Providers may apply for admission to 1 or more lots.
Estimated Value of Lot 3:
The estimated value of Lot 1 is based on the value of historic purchasing made by Dorset County Council. This is not a guarantee of the value of future business through this DPS for this Lot.
Lot No: 4 Lot title: Lot 4 – TAXI TRANSPORT

1)Short description

The services required from Lot 4 of this DPS are designated as “Taxi Transport” and include the following: Special Educational Needs Transport, Adult Social Care Transport and Child Social Care Transport. These services are classed as community transport services, and will involve reactive responses. More detail about Lot 4 is included within the tender documentation available from http://www.supplyingthesouthwest.org.uk

2)Common procurement vocabulary (CPV)

60000000, 60120000, 60140000, 60171000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 8 000 000 and 11 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

This Dynamic Purchasing System will consist of four lots with each lot evaluated independently. Providers may apply for admission to 1 or more lots.
Estimated Value of Lot 4:
The estimated value of Lot 1 is based on the value of historic purchasing made by Dorset County Council. This is not a guarantee of the value of future business through this DPS for this Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees and performance bonds may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the invitation to tender see http://www.supplyingthesouthwest.org.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where bids are submitted as part of consortium or association, the “Group” would be required to nominate a lead partner with whom the contracting authority can contract with or; form themselves into a single legal entity.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As detailed in the invitation to tender see http://www.supplyingthesouthwest.org.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the invitation to tender see http://www.supplyingthesouthwest.org.uk

Minimum level(s) of standards possibly required: As detailed in the invitation to tender see http://www.supplyingthesouthwest.org.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the invitation to tender see http://www.supplyingthesouthwest.org.uk

Minimum level(s) of standards possibly required:
As detailed in the invitation to tender see http://www.supplyingthesouthwest.org.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SWCE-94NKRH.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 2.4.2013 – 16:30
Place:

Electronically, via http://www.supplyingthesouthwest.org.uk as detailed in the invitation to tender.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender will follow the Open Procedure. To be included within the initial selection stage to this Dynamic Purchasing System indicative tender submissions are required by 16,00 Tuesday 2.4.2013. Providers will be allowed to submit an indicative tender for admission to this DPS at any time during its operation. Notification of all specific contract requirements will subsequently be made to all providers admitted to this DPS and by the issue of a Simplified Contract Notice.
This DPS will commence from the date of this notice and will last for a period of two years, with the option to extend by increments of one year to a maximum period of four years.
The following website contains all details relating to this tender: https://www.supplyingthesouthwest.org.uk

Please follow the “opportunities” link to: SWCE-94NKRH Dynamic Purchasing System for Provision of Passenger Transport. To complete a tender submission you will need register on this portal using “supplier registration”. Enquiries relating to this contract and tender process should be raised through the discussions field of the procurement portal.
Dorset County Council considers that the range of services to be purchased from this tender should be awarded as a multiple supplier DPS and therefore seeks applications from suitably experienced suppliers. Every effort has been made to consider the full scope of the requirement, however this is not a guarantee of the volume of the required services that will result from this tender or that it will accept any tender on completion of the tender exercise.
Services purchased from the DPS are required to be available to all the directorates, establishments, and departments of Dorset County Council.
Educational Establishments
Schools within the County of Dorset will also be eligible to use the services provided through this Dynamic Purchasing System. This includes all schools maintained by Local Education Authorities (LEA), Academies (whenever they convert), Secondary, (including Middle deemed Secondary), Primary, Special and Pupil Referral Units.
Public Sector Organisations
Dorset County Council may also deliver Transport Services on behalf of other Public Sector Organisations within the County of Dorset. Where this is the case the services offered under this Dynamic Purchasing System will be available to the relevant Local Authority.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=52353279

GO Reference: GO-2013218-PRO-4596473

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.2.2013