E-Learning Services Exeter

E-Learning Services Exeter

The University of Exeter is looking to develop a framework of suitably qualified providers who are able to offer a range of high quality eLearning services to all departments across the University, including Academic Colleges and Professional Services, and which adhere to the latest industry standards.

United Kingdom-Exeter: E-learning services

2014/S 006-006556

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Exeter
Procurement Services, Northcote House, The Queen’s Drive
Contact point(s): www.in-tendhost.co.uk/university of exeter
EX4 4QJ Exeter
UNITED KINGDOM
Telephone: +44 1392661000

Internet address(es):

General address of the contracting authority: www.exeter.ac.uk

Address of the buyer profile: www.in-tendhost.co.uk/universityofexeter

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UOE/2013/060/JB – eLearning Content Generation Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

E-learning services. Higher education services. The University of Exeter is looking to develop a framework of suitably qualified providers who are able to offer a range of high quality eLearning services to all departments across the University, including Academic Colleges and Professional Services, and which adhere to the latest industry standards, including, but not exclusively, accessibility and cross platform compatibility. The University wishes to work with providers who are able to create eLearning content for a range of audiences including undergraduate and postgraduate students, researchers, and academic and professional services staff, and who are also able to offer other associated services.
II.1.6)Common procurement vocabulary (CPV)

80420000, 80300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is intended that this contract will be let as three lots.
Lot 1: Audio Visual;
Lot 2: CGI 3D Modelling;
Lot 3: Full Courses / Authoring Services.
Further information will be available within the PQQ document.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Audio Visual

1)Short description

Lot 1 will include the following elements;
— Video recording and editing / post-production;
— Voiceover recording;
— Audio editing / sound design;
— Creation and / or sourcing of audio soundtracks;
— Image creation and editing;
— Audio transcription;
— Captioning;
— Podcasts.
This is not an exclusive list and providers will be encouraged to define their whole range of services (within each lot above) in line with the specification and requirements of the Tender.
2)Common procurement vocabulary (CPV)

80420000, 80300000

3)Quantity or scope

Further information will be available with the PQQ Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A provider may bid for one lot only, all lots or any combination of lots.
Lot No: 2 Lot title: CGI 3D Modelling

1)Short description

Lot 2 will include the following elements;
— Anatomical models;
— Interactive simulation and visualisation;
— Computer animation;
— Virtual worlds.
This is not an exclusive list and providers will be encouraged to define their whole range of services (within each lot above) in line with the specification and requirements of the Tender.
2)Common procurement vocabulary (CPV)

80420000, 80300000

3)Quantity or scope

Further information will be available within the PQQ Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A provider may bid for one lot only, all lots or any combination of lots.
Lot No: 3 Lot title: Full Courses / Authoring Services

1)Short description

Lot 3 will include the following elements;
— Graphic, interface, and user experience design;
— Screencasts;
— Interactive learning objects, including (but not exclusively):
o images;
o quizzes;
o questionnaires;
o problem solving activities, for example using mathematical and/or scientific languages.
This is not an exclusive list and providers will be encouraged to define their whole range of services (within each lot above) in line with the specification and requirements of the Tender.
2)Common procurement vocabulary (CPV)

80420000, 80300000

3)Quantity or scope

Further information will be available within the PQQ Document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

A provider may bid for one lot only, all lots or any combination of lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available;
Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
Minimum level(s) of standards possibly required: Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
Minimum level(s) of standards possibly required:
Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 9: and maximum number 14
Objective criteria for choosing the limited number of candidates: Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UOE/2013/060/JB – eLearning Content generation framework
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Applicants will be required to register their interest for the relevant tender documents (e.g. PQQ, ITT) on the University of Exeter’s electronic tendering ‘In-Tend’ system
(http://in-tendhost.co.uk/universityofexeter/asp/home.asp ) as indicated in II.1.5 by the time/date indicated in IV.3.4. All documents relating to this procurement (e.g. PQQ/ITT) will be released via the ‘In-Tend’ only. Applicants must go to

http://in-tendhost.co.uk/universityofexeter/asp/home.asp to express and interest against the specific opportunity as stated on this Contract Notice. The procurement exercise is completely managed via this electronic system and only registering on http://in-tendhost.co.uk/universityofexeter/asp/home.asp will ensure that you receive all the relevant information and follow-up document. Registration is free of charge to potential contractors/suppliers.

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=82928786

GO Reference: GO-201417-PRO-5372733

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Exeter
Procurement Services, Finance Services, Northcote House, The Queen’s Drive
EX44QJ Exeter
UNITED KINGDOM
E-mail: procurement@exeter.ac.uk
Telephone: +44 1392661000
Internet address: http://www.exeter.ac.uk/finance/procurement/

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This ‘authority’ will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Candidates and tenderers are advised to seek specialist legal advice as to their rights, and any remedies available to them, under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.1.2014