E-Prescribing and Medicines Administration

E-Prescribing and Medicines Administration

The Trust would like to procure and have supported an integrated E-Prescribing & Medicines Administration (ePMA) comprising: E-Prescribing, Medicines Administration, Medicines Decision Support and Controls, Incorporated display of patient pathology results.

UK-Bedford: software package and information systems

2012/S 121-200779

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bedford Hospital NHS Trust
South Wing Kempston Road
Contact point(s): Head of Procurement
For the attention of: Tom Devine
MK42 9DJ Bedford
Telephone: +44 1234792660
E-mail: tom.devine@bedfordhospital.nhs.uk
Fax: +44 1234792155

Internet address(es):

General address of the contracting authority: www.bedfordhospital.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

E-Prescribing and Medicines Administration (ePMA)
II.1.2)Type of contract and location of works, place of delivery or of performance

A combination of these
NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Trust would like to procure and have supported an integrated E-Prescribing & Medicines Administration (ePMA) comprising:
Medicines Administration.
Medicines Decision Support and Controls.
Incorporated display of patient pathology results.
The Trust will consider related options as part of this procurement including among other things:
Ward robotics.
Recording and incorporation of Patient Observations.
Pharmacy stock system.
Pharmacy stock robotics.
The system will provide high standards of resilience and performance and the successful supplier will, inter alia, be responsible for interfacing its systems with other Trust systems. The supplier will commit contractually to performance standards/mechanism as well as strict obligations to meet delivery timescales.
The most appropriate architecture for the Trust, including methods of data/image storage and processing, migration, management and distribution, will be determined through the procurement process. The systems will be kept updated throughout the contract period to ensure the technology and functionality are kept at the leading edge.
The final solution, including options, will be decided by the Trust following dialogue.
Bidders must have the capability of acting as prime contractor for all system procured if this is determined by the Trust during dialogue.
The Trust will consider the best value options for procuring the system and will require suppliers to accept part of the risk relating to cost and benefits over time.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48814400, 50324100, 30200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Purchase, installation, integration, commissioning, support and upgrades of the prescribing system (and any options selected by the Trust). The option for managed service provision will be considered as part of the dialogue process.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 22.6.2012. Completion 31.3.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits and Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised as part of the process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a contract is awarded to a consortium, applicants will be required to nominate a lead service provider with whom the awarding authority can contract, or form themselves into a single legal entity before the contract is awarded. The awarding authority may award more than one contract and these may be for all, or part only, of the services/products required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Statements of overall turnover and turnover in respect of the specific products offered in connection with the proposed contract for the previous 3 financial years.
Last published annual report and accounts, or where not available, equivalent information required under the law of the Member State where the organisation is established, company registration number and address, VAT registration number, details of parent company, and other group companies if applicable.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: To enable the project to be manageable within the required timeframe. The Trust reserves the right to gradually reduce the number of solutions to be discussed or tenders to be negotiated during the process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Trust is seeking a pilot implementation in place by 31st March 2013 subject to agreement during dialogue. Contractors must be able to guarantee support and upgrades for the system for at least 12 years. If a managed service option is chosen the duration will be agreed as part of the dialogue.
Tenders and all supporting documentation must be priced in sterling and all payments will be made in sterling. Expressions of interest which are submitted without the information requested may not be considered. The awarding authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred. The Trust reserves the right to award contracts to more than one bidder and to split the award.
The Trust procurement includes the requirements of Bedford Hospital NHS Trust and Milton Keynes General Foundation Trust. The actual contracts awarded will depend on the dialogue process. Each trust will have its own contract with the supplier.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.6.2012