E-Rostering Software Tender

E-Rostering Software Tender

Currently only our inpatient units have an e-roster solution, as part of this procurement you will supply an advanced e-rostering solution for the current inpatient solution and 300 clinical teams.

United Kingdom-Darlington: Software package and information systems

2019/S 213-521575

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Tees Esk and Wear Valleys
Postal address: Edward Pease Way
Town: Darlington
NUTS code: UKC
Postal code: DL2 2TS
Country: United Kingdom
Contact person: Andrea Allan
E-mail: andrea.allan2@nhs.net
Telephone: +44 1915692841
Internet address(es):Main address: https://www.tewv.nhs.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4130&Culture=en-GB
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Workforce Management Solutions

Reference number: SP1632

II.1.2)Main CPV code

48000000 – JA02

II.1.3)Type of contract

Works

II.1.4)Short description:

The primary objective of the contract is the secure the right tool for the right workforce group to ensure efficient staff allocation to meet service/patient demand and reduce unnecessary staffing expenditure.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

E-Rostering

Lot No: 1

II.2.2)Additional CPV code(s)

48000000 – JA02 – JA15

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Currently only our inpatient units have an e-roster solution (72), as part of this procurement you will supply an advanced e-rostering solution for the current inpatient solution and 300 clinical teams. This is an estimated 6 000 staff spread across the trust, our priority is procuring an advanced e-system for our inpatient units, which allows for acuity management and the ability for flexible workforce deployment across our services before implementation to our community teams. Your solution must be mature with functionality designed around ease of use for the clinical services while offering advanced functionality to allow TEWV to manage its workforce effectively.

Our key areas of focus are:

— improving the ability to provide flexible rostering demand across services,

— acuity based rostering – dynamic deployment of stand based on clinical need,

— increasing efficiency of rostering practice,

— evolution of workforce roles,

— compliance with national guidelines, initiatives and best practice,

— understanding/ease of use of reporting by team managers when using reports and dashboards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 x 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To express an interest in this event please click on the link below, you should receive and an initial email registering your interest, you will then receive a second email notifying your access to the documentation.

https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=4128&Culture=en-GB

II.2)Description

II.2.1)Title:

E-Job Planning

Lot No: 2

II.2.2)Additional CPV code(s)

48000000 – JA02

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

TEWV currently do not have any e-solution to manage job planning. As part of this procurement you will supply an e-job planning system to be implemented to our AHPs, followed by other professional groups and finally to our community services. As a mental health trust we only operate 5 AHP professions, art psychotherapy, dietitians, occupational therapists, physiotherapists and speech and language therapists, with psychology, social work, chaplaincy and pharmacy being the largest non AHP professional groups outside of nursing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 x 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

E-Temporary Staffing

Lot No: 3

II.2.2)Additional CPV code(s)

48000000 – JA02

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

TEWV currently only operates an inpatient nursing bank using an e-solution, however in the coming year this will be expanded to include provision of crisis clinicians, AHPs, community nursing, administration and estate banks with the help of a new e-solution. TEWV is looking for a solution to manage all these staff groups, with solutions that focus on usability and flexibility.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 x 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

E-Urgent Care Workforce Management

Lot No: 4

II.2.2)Additional CPV code(s)

48000000 – JA02

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

TEWV is looking for an advanced e-system to manage its staff deployment and response to mental health incidents in the community. Your solution should provide a live view of staffing and a facility to communicate and dispatch staff to where they are needed. Additionally the key focus is on:

— focused on how the team needs to work – community based,

— supports scheduling and allocation of referrals,

— supports scheduling home based treatment visits,

— reduction of travel time and quicker response times.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 x 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/12/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Should you experience any difficulties with the Cardea system, please contact the helpdesk on telephone 01325 743993 or email: cdda-tr.cardeahelpdesk@nhs.net

VI.4)Procedures for review

VI.4.1)Review body

Official name: CDD Services
Town: Peterlee
Postal code: SR8 2RU
Country: United Kingdom
Telephone: +44 1915692952
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/10/2019