Ealing Schools Catering Consortium – Catering Contract 2020

Ealing Schools Catering Consortium – Catering Contract 2020

Catering contractors to deliver new food service vision 2020 contract.

United Kingdom-Ealing: Catering services

2019/S 109-265804

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road
W5 2HL
United Kingdom
Contact person: Mr Richard Sims
Telephone: +44 2088259962
E-mail: simsr@ealing.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.ealing.gov.uk

Address of the buyer profile: http://www.ealing.gov.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.londontenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.londontenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Ealing Schools Catering Consortium

Reference number: DN405458

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Ealing School Catering Committee (ESCC-which represents the Consortium of schools in Ealing) is seeking expressions of interest from suitably qualified catering contractors to deliver their new food service vision 2020 contract commencing September 2020.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Ealing School Catering Committee (ESCC-which represents the Consortium of schools in Ealing) is seeking expressions of interest from suitably qualified catering contractors to deliver their new food service vision 2020 contract commencing September 2020. The ESCC was formed to manage and monitor the catering provision across the London Borough of Ealing. The tender is being managed by the London Borough of Ealing, on its behalf. The Consortium comprises of 57 schools. All bar 4 schools have their own on-site cooking facilities. These schools are serviced by existing neighbouring schools with full production facilities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 03/08/2020
This contract is subject to renewal: yes
Description of renewals:

This contract will commence in August 2020. The initial contract will be for 5 years from the date specified, with the option to extend annually for up to 2 more years

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/06/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/10/2019
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The current turnover is in the region of 6 700 000 GBP inclusive of limited hospitality income.

The following sets out our ambitions and objectives for a new service delivery model from September 2020.

Speedy payment system and smooth debt management will be a main feature to ease the burden on school administration. The same sophisticated IT will make it easier to communicate menu, theme day, prices and allow easier access for guardian, school and the caterer to talk!

Allergen and special diet delivery will be based on the best industry standards and will involve a comprehensive and customer focussed offer. Specialist support and development will be extended for our SEN schools.

Localised menu development: menu cycles to be agreed before being sent to parents and guardians. Top ingredients sustainably sourced and celebrating local goods! As much scratch cooking as each kitchen allows to include bakery!

Salad bars to comprise classic single components and an array of made up salads.

Catering staff training will encompass culinary development and as well as all the normal statutory training: safeguarding, food safety, allergen compliance, etc.

Hands-on support from area teams with schedules of meetings to monitor closely the delivery of lunches and discuss local likes and dislikes.

Theme days and promotions will be delivered frequently fitting in with festivals, curriculum and national events.

Food service styles, table dressing and wholly upgraded ambiance for the lunch experience will be central to the partnership approach ensuring all parties enjoy, and are proud of, their meals service!

Waste management: no single use plastic or unecessary packaging at point of service — 1 of many initiatives that will be a requirement of the service delivery. Separation of fats, oils, greases and kitchen debris will form part of good kitchen management practices.

Day to day food service will be of a high quality, set in a comfortable environment, offering an excellent range of ‘child appealing, healthy’ foods.

The ESCC is a dynamic and forward-thinking group of professional schools. It will be a requirement for the supplier to meet with the committee termly to discuss and explore financial performance, issues and how they have been dealt with, initiatives and new concepts, as well as jointly agreeing new strategies and targets.

With this dynamism and focus on efficiency and continued excellent services the Committee is determined to improve all aspects of delivery by embracing new technology in systems and procedures that will allow the focus of delivery to be the food on the plate and excellent customer service.

The supplier, therefore, will need to demonstrate new ways of working, intelligent thinking as well as a demonstrable knowledge and understanding of sustainable and cost-efficient food services.

VI.4)Procedures for review

VI.4.1)Review body

Ealing Council
14/16 Uxbridge Road
W5 2HL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: