Early Years Resources Tender

YPO are looking for providers to be appointed onto a Framework Agreement for the supply of Early Years Resources for use primarily in Early Years settings.

United Kingdom-Wakefield: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

2015/S 057-099271

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Nicola Parker
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924885919
E-mail: contracts@ypo.co.uk

Internet address(es):

General address of the contracting authority: http://www.ypo.co.uk/

Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm.
Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm.
Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm.
Further information can be obtained from: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Nicola Parker
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924885919
E-mail: contracts@ypo.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Nicola Parker
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924885919
E-mail: contracts@ypo.co.uk

Tenders or requests to participate must be sent to: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Nicola Parker
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924885919
E-mail: contracts@ypo.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

YPO — 000611 Early and Resources.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKE43,UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

YPO are looking for providers to be appointed onto a Framework Agreement for the supply of Early Years Resources for use primarily in Early Years settings, schools and other educational establishments. The framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire or on a direct basis whereby the end user places the order with YPO but the supplier delivers direct to the customer.

II.1.6)Common procurement vocabulary (CPV)

37000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 10 000 000 and 12 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2019

Information about lots

Lot No: 16Lot title: See Description

1)Short description

Lot 1 Wooden Baby and Toddler Toys A range of wooden baby and toddler toys appropriate for use in an early years environment and suitable for ages 0-3.
Lot 2 Plastic Baby and Toddler Toys A range of plastic baby and toddler appropriate for use in an early years environment toys and suitable for ages 0-3.
Lot 3 Fabric Baby and Toddler Toys A range of fabric baby and toddler toys appropriate for use in an early years environment and suitable for ages 0-3 (excludes dolls which are under lot 7).
Lot 4 Wooden Small World A range of wooden small world toys and play sets appropriate for use in an early years environment and suitable for age 3+.
Lot 5 Plastic Small World A range of plastic small world toys and play sets appropriate for use in an early years environment and suitable for age 3+ (excludes realistic animal figure sets which are under lot 6).
Lot 6 Natural World A range of realistic, plastic animal figure sets appropriate for use in an early years environment and suitable for age 3+.
Lot 7 Plastic and Vinyl Dolls A range of plastic and vinyl dolls appropriate for use in an early years environment.
Lot 8 Fabric Dolls A range of fabric dolls appropriate for use in an early years environment.
Lot 9 Puppets A range of fabric hand puppets and finger puppets appropriate for use in an early years environment.
Lot 10 Plastic Play food and Accessories A range of plastic play food and accessories appropriate for use in an early years environment.
Lot 11 Wooden Play food and Accessories A range of wooden play food and accessories appropriate for use in an early year’s environment.
Lot 12 Wooden Jigsaws and Puzzles A range of wooden jigsaws and puzzles appropriate for use in an early years environment.
Lot 13 Cardboard Jigsaws and Puzzles A range of cardboard jigsaws and puzzles appropriate for use in an early years environment.
Lot 14 Plastic Sand and Water Trays A range of mobile and static plastic sand and water trays appropriate for use in an early year’s environment.
Lot 15 Plastic Sand and Water Toys A range of toys and equipment for sand and water play appropriate for use in an early year’s environment.
Lot 16 Protective Clothing A range of protective clothing for indoor use appropriate for use in an early years environment.

2)Common procurement vocabulary (CPV)

37000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

This will be executed as a multi provider framework and it is YPOs intention to award the following number of suppliers onto each lot:
— Lot 1: 5 suppliers;
— Lot 2: 4 suppliers;
— Lot 3: 3 suppliers;
— Lot 4: 5 suppliers;
— Lot 5: 4 suppliers;
— Lot 6: 1 supplier;
— Lot 7: 3 suppliers;
— Lot 8: 3 suppliers;
— Lot 9: 3 suppliers;
— Lot 10: 4 suppliers;
— Lot 11: 4 suppliers;
— Lot 12: 3 suppliers;
— Lot 13: 3 suppliers;
— Lot 14: 5 suppliers;
— Lot 15: 5 suppliers;
— Lot 16: 3 suppliers.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All sums due to be in cleared funds by 30 days following the date of invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Minimum level(s) of standards possibly required: Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information’ in this notice.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Quality. Weighting 35

3. Delivery. Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

000611

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.4.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.4.2015 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information please email the contacts stated above. To see the documentation, please go online tohttps://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_supplier_registration_wizard_introduction?openform and ‘Register as a Supplier’.

1. Click on the appropriate tender under ‘Latest Opportunities’.
2. Click the ‘Register Interest’ button which is located under the ‘Main Contract Detail’.
3. Click on ‘ok’.
4. Return back to the home page and select the ‘My Opportunities’ link, located on the right hand side of your home page.
5. Select the link to the tender.
6. Select ‘view stage detail’ and download the documents.
For ‘online question’ tenders, use the response wizard to start answering questions online.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.3.2015