Earth Tube Lighting Design and Supply

Earth Tube Lighting Design and Supply

The project requires a specialist contractor to be involved who has different skills in the field of creating interactive light and sound sculptures.

United Kingdom-Manchester: Electrical machinery, apparatus, equipment and consumables; lighting

2015/S 062-109096

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Co-operative Group Ltd
1 Angel Square
For the attention of: John Luddington
M60 OAF Manchester
Telephone: +44 7736066041
Fax: +44 1619290286

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Co-operative Group Ltd
M60 OAF See above

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Co-operative Group Ltd
M60 OAF See above

Tenders or requests to participate must be sent to: Co-operative Group Ltd
M60 OAF See above

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Bespoke Design, Supply and Installation of Earth Tube Lighting.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The project involves the creation and installation of an interactive lighting system to the three earth tubes outside 1 Angel Square (‘Earth Tubes’). The project requires a specialist contractor to be involved who has different skills in the field of creating interactive light and sound sculptures.
Please refer to VI.3 for further details.

II.1.6)Common procurement vocabulary (CPV)

31000000, 72200000, 51100000, 71300000, 45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Follow-up programming work may be requested from the successful contractor. Rates for this work are to be submitted as part of this tender process.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 5 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Bond and/or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Pursuant to the Public Contracts Regulations 2015 and as specified in invitation to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Pursuant to the Public Contracts Regulations 2015 and as specified in the invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.4.2015 – 19:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): European Regional Development Fund.

VI.3)Additional information

This procurement process is governed by the Public Contracts Regulations 2015, implementing Directive 2014/24/EU in England, Wales and Northern Ireland. This procurement is being carried out by the Co-operative Group working in partnership with Manchester City Council. The contract being let by the Co-operative Group is a subsidised public services contract pursuant to Regulation 13 of the Public Contracts Regulations 2015. The contracting party for the contract being procured by this tender process will be ‘Co-operative Group Limited’NOMA — the vision NOMA is a 20 acre regeneration of Manchester urban land owned and developed by The Co-operative Group and Hermes Real Estate. A place to live and work, create and innovate. A place that captures the soul of one of the world’s greatest cities. The NOMA vision is to create a mixed-use neighbourhood in the centre of Manchester with real community at its heart. For more information, visit the NOMA website Core Brand Principles. The values that cascade from this vision and that underpin the NOMA brand and influence our decision making, from high level strategy to daily operations, are:

— Financial rigour and responsibility and the drive to maximise long term value and commercial success;
— Long term planning and strategy, rather than short term thinking and financial expediency — Quality in design, delivery and property management — Market-led concept and product development, informed by accurate and up-to-date information and research — Innovation and invention in terms of placemaking — Leadership in terms of environmental standards — Social responsibility and synergy with the social and economic development objectives of the City Council. The configuration and complexity of the lighting technology proposed for the Earth Tubes requires specialist installation skills. This is due to several design elements which require significant detail design input to ensure the lighting installation works successfully, as well as being integrated into the existing structures without detracting from their unique aesthetic. The programming of the media will need to be designed around the form of the structures which in itself requires a complex design solution. Working alongside the digital media system will be various specialist interactive elements which are as follows:
a) motion sensors via monochrome and infrared cameras;
b) proximity microphones;
c) pressure sensitive interactive feature;
d) bespoke sound input tubes and web based applications. Each of these elements will need to be designed and integrated into Earth Tube structures, whilst ensuring that all of the systems successfully work together and react with the Earth Tube lighting as required. The fixing and integration of the lighting equipment onto the existing structures will require prefabricated fixing details which work with the existing structure and do not detract from the aesthetic of the Earth Tube fins. Bespoke trunking systems and fixing brackets will be required to ensure cabling is neatly detailed and concealed. The fabrication of the fixing details and lighting equipment housing will need to match the quality of the existing fins, and therefore will need an experienced fabricator to successfully deliver the final solution. The key target contract dates are: Award contract — 4.5.2015 Start — 29.6.2015. Completion — 21.9.2015 The Co-operative Group is using the Manchester City Council e-business portal known as The Chest ( to conduct this procurement exercise. Applicants will need to register their details at the following link

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Co-operative Group will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order setting aside of the award decision and/or may award damages. If the contract has been entered into the court may award damages and/or shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: