East Hertfordshire District Council Insurance Contract

Provision of Insurance Related Services for East Hertfordshire District Council.

United Kingdom-Hertford: Financial and insurance services

2016/S 048-080029

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Herts Council
Wallfields, Pegs Lane
Contact point(s): East Herts Council
SG13 8EQ Hertford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.eastherts.gov.uk

Address of the buyer profile: http://supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Insurance Related Services for East Hertfordshire District Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6a:
Main site or location of works, place of delivery or of performance: District of East Hertfordshire covers approximately 480 square miles on the Eastern side of Hertfordshire. This includes Hertford, Ware, Bishop’s Stortford, Sawbridgeworth and Buntingford between these main centres much of the area is open countryside with rural communities of various sizes.

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Council requires a supplier or suppliers to provide a number of Insurance related services for East Herts District Council. The contract will be broken into 8 lots and the council reserves the right to award more than one lot to the same Tenderer and may offer all lots to a single source supplier.

II.1.6)Common procurement vocabulary (CPV)

66000000, 66512100, 66516000, 66514110, 66514100, 66516400, 66519200, 66515200, 66500000, 66516500, 66515100, 66513200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1) Property Non Life Insurance Services
Scope or Quantity: Property related insurance services
Lot 2) Contractors All Risks Non Life Insurance Services
Scope or Quantity: Contractors All Risks related insurance services
Lot 3) Casualty Non Life Insurance Services
Scope or Quantity: Employers Liability related insurance services
Lot 4) Pecuniary Non Life Insurance Services
Scope or Quantity: Fidelity Guarantee related insurance services
Lot 5) Accident Non Life Insurance Services
Scope or Quantity: Personal Accident related insurance services
Lot 6) Engineering Non Life Insurance Services
Scope or Quantity: Computer related insurance services
Lot 7) Engineering Non Life Insurance Services
Scope or Quantity: Engineering Insurance and Inspection related insurance services
Lot 8) Motor Non Life Insurance Services
Scope or Quantity: General Motor Fleet related insurance services.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Insurance Related Services for East Hertfordshire District Council.

1)Short description

Material Damage, Business Interruption, Money, Specified ‘All Risks’,

2)Common procurement vocabulary (CPV)

66510000, 66515200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 2 Lot title: Contractors All Risks Insurance Services

1)Short description

2)Common procurement vocabulary (CPV)

66510000, 66513200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 3 Lot title: Casualty Insurance Services

1)Short description

Employers Liability,Public/Products Liability, Officials Indemnity, Libel and Slander, Land Charges, Public Health
Act, Professional Negligence, Hirers Liability.

2)Common procurement vocabulary (CPV)

66510000, 66516500, 66516000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 4 Lot title: Pecuniary Insurance Services

1)Short description

Fidelity Guarantee.

2)Common procurement vocabulary (CPV)

66510000, 66515411

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 5 Lot title: Personal Accident Insurance Services

1)Short description

Personal Accident.

2)Common procurement vocabulary (CPV)

66510000, 66512100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 6 Lot title: Computer Insurance Services

1)Short description

Computer.

2)Common procurement vocabulary (CPV)

66510000, 66519200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 7 Lot title: Engineering Insurance Services

1)Short description

Engineering Inspection and Insurance.

2)Common procurement vocabulary (CPV)

66510000, 66519200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Lot No: 8 Lot title: Motor Insurance Services

1)Short description

General Motor Fleet.

2)Common procurement vocabulary (CPV)

66510000, 66516100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Contract is for 3 years with the option to extend for a further 1 + 1 year extensions.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Information can be found in the Invitation to Tender Document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information can be found in the Invitation to Tender Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Information can be found in the Invitation to Tender Document.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: FCA Registered Insurers only.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All bidders should hold a Standard & Poor’s (or
equivalent rating agency) rating of A- or better. If you
do not hold a financial rating from a rating agency
please provide your financial statements for the past
two years for consideration by the authority or contact
us to discuss alternative means of demonstrating your
financial strength.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of experience of providing insurance cover
for the public sector is preferable but experience with
providing cover for complex commercial organisations
will be considered.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000,
Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not
eligible to participate in the tender.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EHC59/1058/2016

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.4.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 16.4.2016

Place:

This will be carried out by the procurement team through the managed portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 Months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Insurers can quote for individual Lots.
Contract is for 3 years with an option for further 1 + 1 year extensions.
One round of tendering is intended with best final offers from bidders being received by
15.04.2016.Subsequently, in line with the Competitive Dialogue procedure, there will be an opportunity for the
council to negotiate with the winning bidder to finalise the contract.
To participate in this Tender you will need to go to http:/supplyhertfordshire.uk and either click into where it asks ‘login or register’ or ‘All Opportunities’ which will show you a list of available projects. There is an opportunity for you to register on this page also. Click into the Guidance for Suppliers and there you can view the Supplier User Guide.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Hertfordshire District Council
Wallfields, Pegs Lane
SG13 8EQ Hertford
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: East Hertfordshire District Council will incorporate a minimum 10 calendar days standstill period at the point
the information on the award of the contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such
additional information should be requested from the address given in VI.4.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.3.2016