East Midlands Community Pathology Services

The main driver for the procurement is the requirement to implement the recommendations from the Carter Review of NHS pathology Services in England.

UK-Fulbourn: Pathology services

2013/S 020-031326

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lincolnshire NHS Primary Care Trust (PCT), Derby City PCT, Derbyshire County PCT, Nottingham City PCT, Nottingham County PCT, Northamptonshire PCT and Milton Keynes PCT jointly on behalf of themselves (‘the PCT Commissioners’) and on behalf of NHS Lincolnshire East Clinical Commissioning Group (CCG), NHS Lincolnshire West CCG, NHS South West Lincolnshire CCG, NHS South Lincolnshire CCG, NHS Mansfield and Ashfield CCG, NHS Newark & Sherwood CCG, NHS Nottingham City CCG, NHS Nottingham North & East CCG, NHS Nottingham West CCG, NHS Principia – Rushcliffe CCG, NHS Erewash CCG, NHS Hardwick CCG, NHS North Derbyshire CCG, NHS Southern Derbyshire CCG, NHS Corby CCG, NHS Milton Keynes CCG, NHS Nene CCG jointly as the successor commissioning organisations to the PCT Commissioners.
Victoria Park, Capital Park
Contact point(s): Strategic Projects Team, NHS Midlands and East
For the attention of: Richard Dolby
CB21 5XB Fulbourn
UNITED KINGDOM
Telephone: +44 1223596852
E-mail: msc.strategic.projects@nhs.net
Fax: +44 1223597670

Internet address(es):

General address of the contracting authority: http://www.eoe.nhs.uk/strategicprojects

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Midlands and East Strategic
Victoria House, Capital Park, Fulbourn
Contact point(s): NHS Midlands and East Strategic
For the attention of: Richard Dolby
CB21 5XB Cambridge
UNITED KINGDOM
Telephone: +44 1223596852
E-mail: msc.strategic.projects@nhs.net
Fax: +44 1223597670
Internet address: http://www.eoe.nhs.uk/strategicprojects

Tenders or requests to participate must be sent to: Midlands and East Strategic Projects
Victoria House, Capital Park, Fulbourn
Contact point(s): NHS Midlands and East Strategic
For the attention of: Richard Dolby
CB21 5XB Cambridge
UNITED KINGDOM
Telephone: +44 1223596852
E-mail: msc.strategic.projects@nhs.net
Fax: +44 1223597670
Internet address: http://www.eoe.nhs.uk/strategicprojects

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

East Midlands Community Pathology Services

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Lincolnshire, Derbyshire, Nottinghamshire, Milton Keynes, Northamptonshire – UK.
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This ITT procurement is for the provision of community pathology services (including but not limited to haematology, biochemistry, immunology and microbiology) on an exclusive basis, in accordance with a service specification, to users of pathology services in the community. The pathology service users are mainly the General Practitioners (GPs) in Lincolnshire, Derbyshire, Nottinghamshire, Northamptonshire and Milton Keynes and who provide primary medical services to a population in excess of 3,7 million. The contract term is for five years with an optional two year extension.
The main driver for the procurement is the requirement to implement the recommendations from the Carter Review of NHS pathology Services in England. The purpose of this procurement is to ensure there is consistent, accessible and affordable provision of high-quality, safe and compliant community pathology services to benefit patient outcomes and support the work of GPs and other users of community pathology services in the East area of the Midlands.

II.1.6)Common procurement vocabulary (CPV)

85111800, 85110000, 85100000, 85111810

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Further details will be provided in the Memorandum of Information (MOI) and in the tender documentation.

II.2.2)Information about options

Options: yes
Description of these options: 60 months contract term with an option on the part of the contracting authorities to extend for a further 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details to be included in the Invitation to Tender if required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be included in the Invitation to Tender if required.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any grouping of suppliers, contractors or service providers to whom the contract is to be awarded may be required to form a single corporate entity, to put forward a single prime contractor and to subcontract where appropriate, or to assume joint and several liability for contract performance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: At the time the contract is performed, the services must be delivered in accordance with all the relevant standards and regulatory requirements of Clinical Pathology Accreditation (CPA), the Care Quality Commission (CQC), the Health Protection Agency (HPA), and the Medicines and Healthcare products Regulatory Agency (MHRA).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ which is available from the address in Annex AII.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ which is available from the address in Annex AII.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Applicants wishing considered for inclusion in the Invitation to Tender process must first complete and return PQQ by the date stipulated therein. The PQQ will be used to determine the applicant’s eligibility, economic and financial standing and technical ability in accordance with the Public Contracts Regulations 2006 (SI 2006/5) (as amended). The information provided in the PQQ will be used as the basis for the selection of applicants to participate in the invited to tender. The criteria specified in the PQQ will be used to make the relevant selection.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.3.2013 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.3.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.5.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The services being procured are Part B services for the purposes of the UK Public Contracts Regulations 2006 (as amended) and Directive 2004/18/EC. The SHA is therefore placing this OJEU Notice voluntarily in accordance with the provisions of Commission Interpretative Communication on the Community law applicable to contract awards not or not fully subject to the provisions of the Public Procurement Directives (2006/C 179/02) and the Authority hereby confirms that it has no intention to create any rights by placing this advertisement.
The Commissioners for these community pathology services are:
Lincolnshire NHS Primary Care Trust (PCT), Derby City PCT, Derbyshire County PCT, Nottingham City PCT, Nottingham County PCT, NHS Northamptonshire and Milton Keynes PCT jointly on behalf of themselves (‘the PCT Commissioners’) and on behalf of NHS Lincolnshire East Clinical Commissioning Group (CCG), NHS Lincolnshire West CCG, NHS South West Lincolnshire CCG, NHS South Lincolnshire CCG, NHS Mansfield and Ashfield CCG, NHS Newark & Sherwood CCG, NHS Nottingham City CCG, NHS Nottingham North & East CCG, NHS Nottingham West CCG, NHS Principia – Rushcliffe CCG, NHS Erewash CCG, NHS Hardwick CCG, NHS North Derbyshire CCG, NHS Southern Derbyshire CCG, NHS Corby CCG, NHS Milton Keynes CCG and NHS Nene CCG jointly as the successor commissioning organisations to the PCT Commissioners.
Providers interested in pursuing this opportunity should email their Expressions of Interest to msc.strategicprojects@nhs.net

Following receipt of an Expressions of Interest, further information including the Memorandum of Information and Pre-Qualification Questionnaire will be issued via bidder registration on the Authority’s e-procurement portal: Bravo.
For organisations who have formally expressed an interest with the Authority, a bidders event is scheduled on Tuesday 5.2.2013, 10:00 to 13:00, in Birmingham UK.
A maximum of three people from each organisation or consortia who have expressed an interest will be able to attend the event. Bidders, who have expressed an interest, must confirm the names of their representatives at the Bidder event by 12:00 noon on Monday 4.2.2013 by emailing Karen Childs at the msc.strategicprojects@nhs.net email address.

The deadline for receipt of PQQ response submissions is 12:00 noon on Friday 1.3.2013 and should be in accordance with the instructions set out in the PQQ documentation.
If you require any further clarification about this opportunity please contact Richard Dolby, Commercial Manager, Strategic Projects Team by telephone or email on +44 1223596852 or email: msc.strategicprojects@nhs.net

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourt-services.gsi.gov.uk
Fax: +44 2079477345

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point that information about the contract award is communicated to economic operators. The notification will provide full information about the award decision and details of the person to contact should an economic operator have any queries. The standstill period will be a minimum of 10 calendar days to provide time for unsuccessful economic operators to challenge the award decision before the contract is entered into; aggrieved parties may take action in the High Court.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2013