East Renfrewshire CCTV Maintenance Tender

East Renfrewshire CCTV Maintenance Tender

Refresh and modernisation of CCTV camera estate; support, maintenance.

United Kingdom-Giffnock: Closed-circuit television cameras

2018/S 022-045680

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Renfrewshire Council
Eastwood HQ, Eastwood Park,
G46 6UG
United Kingdom
Contact person: May Harvey-Welsh
Telephone: +44 1415773669
E-mail: may.harvey-welsh@eastrenfrewshire.gov.uk
NUTS code: UKM83

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of CCTV Maintenance and Development

Reference number: CE 17 18 030

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

East Renfrewshire Council is seeking a is currently inviting tenders, from suitably qualified companies for a sole supplier to namely the inspection and maintenance of the council’s CCTV infrastructure and for technical support associated with the development of a centralised integrated CCTV Control Center.

II.1.5)Estimated total value

Value excluding VAT: 560 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:

East Renfrewshire.

II.2.4)Description of the procurement:

Refresh and modernisation of CCTV camera estate; support, maintenance and potential refresh of recording storage platform and associated support services required to maintain the estate and provision of CCTV Infrastructure and related support services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Information Only – Appendix’s / Weighting: 0
Quality criterion – Name: Information Only – Consumable Catalogue / Weighting: 0
Quality criterion – Name: CCTV Compliance Section / Weighting: 0
Quality criterion – Name: CCTV Camera Specification / Weighting: 20
Quality criterion – Name: Planning & Development Partnership Scope – Methodology / Weighting: 10
Quality criterion – Name: Infromation Security / Weighting: 5
Quality criterion – Name: Third Party Information Security Questionnaire / Weighting: 5
Quality criterion – Name: Replacement Control Platform / Weighting: 10
Quality criterion – Name: Existing Control & Recording Hardware / Weighting: 5
Quality criterion – Name: Previous Experience Installation & Maintenance of Wide Band Radio Transmission / Weighting: 10
Quality criterion – Name: Flexible Digital Transmission Network – Public Space & Property CCTV Systems / Weighting: 10
Quality criterion – Name: Service Level Agreement / Weighting: 10
Quality criterion – Name: Infrastructure Performance Security / Weighting: 5
Quality criterion – Name: Implementation Plan / Weighting: 5
Quality criterion – Name: Exit Strategy / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 560 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

With a further 2 options to extend for up 12 months each.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Contract award will be offered as a sole supplier Framework Agreement to a sole supplier. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. The spend indicated above does NOT include the extension periods.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

NSI Nation Security Institute.

GDPR General Data Protection Regulations.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

To establish the financial standing of a potential Tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Tenders are asked to provide their company number so that the council can run this report, within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure).

In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. For the avoidance of doubt, the Council will request a report from Credit Safe following the closing date for the receipt of the Tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies / Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date – failure to do so will result in rejection of your submission.

Important Note: This requirement is not applicable to Sole Traders / Charities.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/03/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The value indicated of 560 000,00 GBP does not include the two further extensions of up to 12 months. The further 2 extensions for the maintenance is around 34 000,00 GBP per annum.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9667. For more information see:

— http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see:

— http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— removed from this exercise without further consultation East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods, and services in which the Council has an interest,

— community benefits should improve the economic, social or environmental well-being of the area. Under this contract, the successful Contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy:

— — Tier 1: Targeted recruitment and training for priority employability groups,

— — Tier 2: Work experience placements for the same target groups,

— — Tier 3: Curriculum support for schools and those on employability pathways,

— — Tier 4: Community Enhancement for community groups and projects,

— — Tier 5: Small and Medium Enterprises and Social Enterprise Organisations supply chain support,

— based on the value and term of the contract being offered the Council expects you to meet a minimum of 5 Community Benefits points (please see attached supplier guidance document for further information on this).

(SC Ref:527786).

VI.4)Procedures for review

VI.4.1)Review body

East Renfrewshire Council
Eastwood HQ, Eastwood Park,
G46 6UG
United Kingdom
Telephone: +44 1415778591Internet address:http://www.eastrenfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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