East Renfrewshire Council Pest Control Tender

United Kingdom-Giffnock: Pest-control services

2016/S 122-218502

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Contact person: Sandra Bisset
Telephone: +44 1415778590
E-mail: sandra.bisset@eastrenfrewshire.gov.uk
Fax: +44 1415773091
NUTS code: UKM35

Internet address(es):Main address: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Pest Control Services.

Reference number: CE 16 17 001

II.1.2)Main CPV code

90922000

II.1.3)Type of contract

Services

II.1.4)Short description:

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if your are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation, please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk/ and search for project code 6037 unit ITTs open to All Suppliers. Please use the search/filter function, select Project Code from the drop-down. Please note once you have expressed interest in the ITT it will move to your ‘My ITTs’ area.

II.1.5)Estimated total value

Value excluding VAT: 252 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90922000

II.2.3)Place of performance

NUTS code: UKM35

II.2.4)Description of the procurement:

East Renfrewshire Council is currently inviting tenders, from suitably qualified companies for The provision of Pest Control Services to supplement the council’s ‘“in-house”’ pest control team during periods of increased seasonal demand or at any time of the year to meet its key performance indicators for the treatment of rats, mice, wasps, bees, bed bugs, ants, cockroaches, insects, squirrels and fleas in domestic premises in the East Renfrewshire area.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 252 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 2 x 12 months extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Council will only consider bids from Tenderers which are a member of the British Pest Control Association (BPCA) Level 2 or equivalent professional body and who only uses sub-contractors for pest control purposes who are also members of BPCA or equivalent.

N.B. This is a pre-requisite question which requires a pass as a minimum to progress.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/07/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

On contract expiry approx. possible 48 months if extension option has been taken up.

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6039 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Bidders responding to this opportunity will be required to confirm their compliance with the following in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation.

East Renfrewshire Council is committed to maximising community benefits from contracts for works, goods and services in which the Council has an interest. Under this contract the successful Contractor will be requested to support East Renfrewshire Council’s economic, environmental and social regeneration objectives to achieve benefits for our identified beneficiary hierarchy. Based on the value and term of contract being offered the Council expects you to meet a minimum of 5 Community Benefits points (please see attached supplier guidance document for further information on this). If you are successful in the award of this contract you will be required to communicate / meet with Lorna Wallace, Community Benefits Lead to finalise the benefits that you are offering under this contract and agree on a method statement and monitoring arrangements.

Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6037 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:450264).

VI.4)Procedures for review

VI.4.1)Review body

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Giffnock
G46 6UG
United Kingdom
Telephone: +44 1415778590
Fax: +44 1415773091Internet address:http://www.eastrenfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

East Renfrewshire Council will incorporate a standstill period of 10 calendar days from the date that information on the award of the contract is communicated to the tenderers. This period allows unsuccessful tenderers to challenge the proposed contract award before the contract is entered into. Such challenge should be intimated to Corporate Procurement at the address specified in part 1.1) of the contract notice. If a challenge regarding the award of contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 3006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session.

Any such action must be brought promptly, generally within 3 months. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/06/2016

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