Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Eastleigh Borough Council
Civic Offices, Leigh Road
For the attention of: Andrew Thompson
SO50 9YN Eastleigh
Telephone: +44 2380688357
General address of the contracting authority: www.eastleigh.gov.uk
Address of the buyer profile: http://www.eastleigh.gov.uk/eastleighhousepqq
Electronic access to information: http://www.eastleigh.gov.uk/eastleighhousepqq
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Eastleigh House and Wessex House refurbishment works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Upper Market Street, Eastleigh, Hampshire.
NUTS code UKJ3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The project scope of work involves two distinct areas:
Eastleigh House Refurbishment Works.
This phase involves the upgrading of the existing 1970’s building by significantly altering the external appearance and internal space, to provide modern office standards. Eastleigh House will consolidate many of the Council’s existing services and provide space for approximately 350 staff. Located at the heart of the town centre, the project aims to increase footfall in the area, strengthen the Council brand and kick start other. r regeneration projects in Eastleigh.
A Contractor will have full access to a vacant Eastleigh House.
Wessex House Refurbishment Works.
This phase of the project involves reconfiguration works to the existing main entrance and reception; provide links to Eastleigh House and the provision of shower facilities on the first floor.
These works do not encompass the entire building and a Contractor will only have partial possession of the site, whilst protecting and maintaining existing tenant operations.
The Council’s aspiration is to employ best practice knowledge and achieve the highest practical sustainability rating within the project constraints. The Council wish to minimise pollution, reduce consumption of natural resources, reduce energy consumption (during material consumption, construction and use) to achieve a healthy comfortable space to work and/or use. The Council’s target for the Eastleigh House Refurbishment Works is to achieve a minimum BREEAM rating of “Excellent”. This requirement specifically rules out achieving a BREEAM rating for the Wessex House Refurbishment Works.
The selected procurement route is a single stage tender based upon a design minimum of RIBA Work Stage E. The form of contact will be JCT Design and Build 2011, incorporating amendments. A key amendment is the removal of the statutory right to Adjudication. This process will be substituted by Arbitration (process to be agreed). The contract will be used in conjunction with the novation of the Architect, Structural Engineer and Services Engineer.
Please note the Council requires the successful economic operator to adhere to the exact wording the performance bond (Appendix D) to the value of 10 % of the contract sum. The expected construction value is in the region of 7 000 000 GBP.
The process will incorporate a period, post tender, to clarify and agree any contractor proposals impacting on the tender design, which are likely to improve the project’s outcome.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Total construction and refurbishment value in the region of 7 000 000 GBP for both Eastleigh House and Wessex House combined.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 17.12.2012. Completion 23.12.2013
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A 10 % performance bond as set out in the pre-qualification questionnaire (PQQ).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the PQQ available on the Contracting Authority’s website.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require that each party undertakes joint and serveral liability. In the case of a consortium (which may include sub-contractors) a lead contractor is required. There must be appropriate security for all contractural obligations.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Those detailed in the PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to complete a PQQ. The PQQ will be available on the Contracting Authority’s website.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As specified in the PQQ.
Information and formalities necessary for evaluating if the requirements are met:
As specified in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Requests for a PQQ will be registered as an expression of interest. Tenders and all supporting documentation must be priced in pounds sterling. Any resulting contract will be considered a contract made in England according to English law. The Contracting Authority shall not be be liable for any costs incurred by those expressing an interest in or tendering for this contract award. Compliance with all relevant legislation is required both in the contract award procedure and during the term of any resultant contract. The information contained in this notice including the list of CPV codes, is neither exhaustive nor binding, and may be amended at the time of issue of any further notice or notices or at any other time at the discretion of the Contracting Authority. The Contracting Authority reserves the right not to award a contract, to make whatever changes it sees fit to the structure and timing of the procurement process and to cancel the process in its entirety at any stage. The Contracting Authority reserves the right to require any candidate to clarify in writing any information provided in its submission and/or provide additional information (any failure to respond adequately may result in the candidate being disqualified).
The Contracting Authority reserves the right to disqualify immediately any candiate who submits misleading or incomplete information.
Whilst the Contracting Authority has inserted the date of 27.8.2012 for the despatch of the Invitations to Tenders to participate, the Contracting Authority shall not be be bound by this date.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: