Ecological Services Framework 2 for Environment Agency

Ecological Services Framework 2 for Environment Agency

The Environment Agency is sourcing suppliers for a national multi disciplinary framework agreement for ecology consultancy services.

United Kingdom-Bristol: Environmental issues consultancy services

2013/S 223-388458

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Head Office Procurement, Horizon House, Deanery Road
For the attention of: Alicia Simms
BS1 5AH Bristol
UNITED KINGDOM
Telephone: +44 1179344490
E-mail: alicia.simms@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: www.environment-agency.gov.uk

Address of the buyer profile: www.sell2ea.com

Further information can be obtained from: Environment Agency eSourcing Portal
Select ‘Suppliers click here’ link on the portal below to register Internet address: www.sell2ea.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Environment Agency eSourcing Portal
PortalSelect ‘Suppliers click here’ link on portal below to registerInternet address: www.sell2EA.com

Tenders or requests to participate must be sent to: Environment Agency eSourcing Portal
Select ‘Suppliers click here’ link on portal below to registerInternet address: www.sell2EA.com

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Ecological Services Framework 2 (EcoSF2)
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: England
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 500 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Environment Agency is sourcing suppliers for a national multi disciplinary framework agreement for ecology consultancy services. This will cover specialist services including: algal, macroinvertebrate, macrophyte, fish, protected species and INNS, geomorphology, river restoration, habitat creation and the development of methods, tools and techniques for ecological services.
II.1.6)Common procurement vocabulary (CPV)

90713000, 90721700

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

8 lots covering the following specialist services:
Algal services
Macroinvertebrate services
Macrophyte services
Fisheries services
Protected species and INNS services
Geomorphology services
Habitat enhancement services
Development of tools and techniques
Estimated value excluding VAT:
Range: between 1 500 000 and 4 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Specialist Algal services

1)Short description

This lot seeks supply of a range of services including surveys, advice, reports and training relating to specialist algal services.
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

Work under lot 1 covers services relating to all freshwater algology work. This includes but is not limited to contracts covering benthic diatom, freshwater phytoplankton, nuisance phytoplankton and macro-algal work. This work is needed to cover monitoring required for international, national and local drivers, as well as local investigatory and regulatory needs.
Estimated value excluding VAT: 380 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

This will be a multi supplier lot, further information on the scope of lot can be found in the guidance information on the EA buying portal www.sell2ea.com

Lot No: 2 Lot title: Specialist Macroinvertebrate services

1)Short description

Macroinvertebrate services including;
Survey, analysis, advice and training
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

Work under lot 2 covers services relating to all freshwater macroinvertebrate work. This includes but is not limited to contracts involving macroinvertebrates in both rivers and lakes, and the Chrionomid Pupal Exuviae Technique (CPET). This work is needed to cover monitoring required for international, national and local drivers, as well as local investigatory and regulatory needs.
Estimated value excluding VAT: 550 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Further information about this lot can be found at www.sell2ea.com

Lot No: 3 Lot title: Specialist Fish Services

1)Short description

Macrophyte services including;
Survey, analysis and advice
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

Work under lot 3 covers services relating to all freshwater macrophyte work. This includes but is not limited to contracts involving higher plants and bryophytes in both rivers and lakes,. This work is needed to cover monitoring required for international, national and local drivers, as well as local investigatory and regulatory needs.
Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Further information can be found on www.sell2ea.com

Lot No: 4 Lot title: Specialist Macrophyte services

1)Short description

Fisheries services including;
Survey, analysis, advice and training
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

The Agency is obligated to maintain, improve and develop fisheries and to deliver the Water Framework Directive and other legislation. Specified monitoring of freshwater, transitional and coastal fish populations and their habitats is essential to the delivery of these obligations.
Estimated value excluding VAT: 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

further inforamtion can be found at www.sell2ea.com

Lot No: 5 Lot title: Protected Species and invasive non-native species

1)Short description

Protected species and INNS services including;
Survey, advice and training
2)Common procurement vocabulary (CPV)

90713000, 90721700

3)Quantity or scope

Lot 5 is for procuring protected and invasive non-native species advice, surveys, reports and training. We do not always have suitably licensed staff available in-house to advise on protected species issues. We might need to know how best to design and undertake a scheme to avoid and mitigate for the presence of a protected species. We also sometimes also need specialist services on invasive non-native species, e.g. training and advice on new species as they arrive in the country, or how to remove persistent non-native species.
Estimated value excluding VAT: 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Further information can be found at www.sell2ea.com

Lot No: 6 Lot title: Specialist Geomorphological services

1)Short description

Geomorphology services including;
Survey, assessment and training
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

Lot 6 is designed to help support our in-house staff, we need the ability to call on the expertise of external suppliers to help us understand the ecological impacts of management activities through the provision of specialist geomorphological advice, guidance, training and surveys
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Further information can be found at www.sell2ea.com

Lot No: 7 Lot title: Ecological Tools

1)Short description

Development of tools and techniques and new and existing tool development
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

Lot 8 covers the development and ongoing maintenance of ecological tools. These tools are vital to assessing ecological health and understanding ecological responses to both anthropogenic pressure and natural variation. This work is particularly important for the classification of water bodies and delivery of the investigations programme under the Water Framework Directive. The development and maintenance of these tools is essential to delivering our corporate objectives. Requirements are likely to range from relatively small updates to existing tools to the development and redesign of sophisticated ecological tools demanding detailed scientific knowledge and understanding.
Estimated value excluding VAT: 160 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Further information can be found at www.sell2ea.com

Lot No: 8 Lot title: Habitat management and conservation services

1)Short description

The Environment Agency envisages this framework having 8 lots covering a range of services including surveys, advice, reports and training relating to habitat management and conservation services.
The information about lots is subject to change, the final lot scopes will be confirmed and published within the coming contract notice.
2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator to be jointly and severally liable for the performance of the contracts.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required, each applicant will be required to complete a supplier selection questionnaire on the www.sell2ea.com tendering portal before being invited forward to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required, each applicant will be required to complete a supplier selection stage on the www.sell2ea.com tendering portal before being invited forward to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of economic and financial standing and technical competence will be required, each applicant will be required to complete a supplier selection questionnaire on the www.sell2ea.com tendering portal before being invited forward to tender.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 30
Objective criteria for choosing the limited number of candidates: Evidence of economic and financial standing and technical competence will be required, each applicant will be required to complete a supplier selection questionnaire on the www.sell2ea.com tendering portal before being invited forward to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EAAA-98EDDK
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 182-314090 of 19.9.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2014 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Submission of expressions of interest and procurement specific information: This exercise shall be conducted using the Environment Agency’s eSourcing portal provided by Due North. Candidates shall only be considered by registering their expression of interest on our portal at www.sell2ea.co.uk Click on the ā€˜Suppliers click here’ link and then Register Free on the portal. Login to the portal with the username/password then find this opportunity in the Search Latest Opportunities area and click on the relevant hyperlink relating to this contract. Those published in this area are opportunities open to any registered supplier. Once in the opportunity click the Register Interest button at the bottom of the page. This will then inform the buyer that you have registered an interest and you will receive confirmation of this via a system generated e-mail. Expressions of Interest sent directly to the contact person placing this notice will not be considered and shall not be responded to. You may contact this person for advice for information regarding the contracting opportunity but for all portal issues click on the Support area on the supplier registration page.

Right to Cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.
Other Authorities Involved :
The Framework Agreement will be available for use by the following UK public sector bodies (and any future successors):
Department for Environment, Food and Rural Affairs:
Defra https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Standstill: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.11.2013