Edinburgh Carer Support Tender

Edinburgh Carer Support Tender

The service provider shall work in partnership with a range of carer organisations to provide and coordinate a range of health and well-being supports for adult carers.

United Kingdom-Edinburgh: Health and social work services

2019/S 223-548138

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
NUTS code: UKM75
Postal code: EH8 8BG
Country: United Kingdom
E-mail: Paula.Deegan@edinburgh.gov.uk
Telephone: +44 1314693922
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Edinburgh Carer Supports

Reference number: CT2484

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Carers (Scotland) Act 2016 is designed to support carers’ health and well-being and help make caring more sustainable. There are duties placed on local authorities to help support carers. Carers who are supported to carry out their role in a way that supports their own health and well-being are key to achieving the EHSCP’s vision to deliver together ‘a caring, healthier and safer Edinburgh’. The Council are requiring providers to help provide services and will work with the EHSCP, City of Edinburgh Council, Communities and families, NHS Lothian and other third sector partners to address the actions detailed within the Edinburgh Joint Carers’ strategy 2019-2022 implementation plans.

II.1.5)Estimated total value

Value excluding VAT: 16 922 896.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Carer Health and Well-being

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service provider shall work in partnership with a range of carer organisations to provide and coordinate a range of health and well-being supports for adult carers. An adult carer is a person who is at least 18 years and provides, or intends to provide, unpaid help and support to a relative, friend or neighbour who cannot manage to live independently without the carers help due to frailty, illness, disability or addiction. The aim of the service is to offer health and well-being supports that are flexible and meet need depending on carers personal circumstances and based on evidence and level of demand across the City of Edinburgh. A variety of support will be offered for all adult carer groups some on a city-wide basis and others offered within each of the four EHSCP localities – North East, North West, South East and South West.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held within the Invitation to Tender documents

II.2)Description

II.2.1)Title:

Short Breaks Programme

Lot No: 3

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service will provide a range of overnight, day and evening breaks for adult carers. An adult carer is a person who is at least 18 years and no longer attending school and provides, or intends to provide, unpaid help and support to a relative, friend or neighbour who cannot manage to live independently without the carers help due to frailty, illness, disability or addiction. The service provider will plan, coordinate and manage a programme of short day, evening and residential breaks for adult carers. The short breaks can be for the carer themselves or for the carer and the cared for person together.

The planned short breaks will enable carers to meet peers and the service providers employees or volunteers, who will be able to offer emotional support to the carer in addition to them having a break from their caring role.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held within the invitation to tender docs.

II.2)Description

II.2.1)Title:

Short Breaks Fund

Lot No: 4

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

The service provider will manage a short breaks fund, providing all carers, access to funds to be able to arrange flexible and creative breaks from caring. The short breaks fund will be for those carers whose needs and outcomes cannot be met through the planned short breaks programme, respitality or other funding routes.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held within the invitation to tender documents.

II.2)Description

II.2.1)Title:

Young Adult Carers

Lot No: 6

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Edinburgh.

II.2.4)Description of the procurement:

The service will identify young adult carers and provide information, advice and support. A young adult carer is someone who is 16-25 years old and no longer at school and provides, or intends to provide, unpaid help and support to a relative, friend or neighbour who cannot manage to live independently without the carers help due to frailty, illness, disability or addiction.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held within the ITT documents.

II.2)Description

II.2.1)Title:

Young Carer Support Services

Lot No: 7

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Edinburgh.

II.2.4)Description of the procurement:

There are 3 distinct elements to the service being provided:

(a) support to schools staff across Edinburgh (Local authority and Independent) to develop a network of identified young carers coordinators in every school, support the development of good practice guidelines and provide regular CPD opportunities;

(b) ensuring that young carers statements are completed where appropriate;

(c) provision of support, where appropriate to young carers as identified through young carers statements. This support may include the provision of advice and information in digital formats, the provision of a small grant, group work provision, 1 to 1 support or short break provision.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held within the ITT docs.

II.2)Description

II.2.1)Title:

Parent Carers

Lot No: 8

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Edinburgh.

II.2.4)Description of the procurement:

The service will offer specialist information and advice for adult parent carers, offer and prepare adult carer support plans and support adult parent carers to maintain their health and well-being. An adult parent carer is a person who is at least 18 years and provides, or intends to provide, unpaid help and support to a child of any age who cannot manage to live independently without the carers help due to frailty, illness, disability or addiction. An adult parent carer is not a carer if they provide carer only because of the person’s age (where they are under 18).

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held within the ITT.

II.2)Description

II.2.1)Title:

Identifying Carers Information and Advice

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

City of Edinburgh.

II.2.4)Description of the procurement:

(a) Identifying carers

The provider will work with businesses and employers to raise awareness of carers; raise awareness of carer positive employers award; identify and support carers in the workplace and those who wish to return to employment; and provide training to health and social care staff working within the Edinburgh Health and Social Care Partnership, City of Edinburgh Council NHS Lothian, Third and Independent sector within the City of Edinburgh.

(b) Information and advice service

The provider will offer an accessible face to face, and digital service of information and advice on topics relevant to carers, including but not restricted to:

— carers’ rights, as detailed in the carers’ charter,

— income maximisation for carers,

— how to access advocacy support,

— how to access health and well-being support,

— how to access bereavement support services for carers following the death of a cared-for person, and

— how to access support with emergency care planning and future care planning for carers.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is contained within the invitation to tender documents.

II.2)Description

II.2.1)Title:

Lot 5 abcd Edinburgh Carer Support Team Personalising Support

Lot No: 5

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

Edinburgh.

II.2.4)Description of the procurement:

This service shall be part of the EHSCP integrated carers team, alongside the carer support hospital discharge team and led by the carer service development manager within the EHSCP. The integrated team works with hospital teams, primary care teams and locality EHSCP teams to support early identification of carers in statutory services and act as a bridge to connect carers into established local third sector carer organisations. The service shall provide personalised support for adult carers in specific localities, who have requested support through one of the EHSCP partnership pathways (via GP or Social Care Direct) or have been identified by EHSCP staff.

Lot 5a: North East Locality;

Lot 5b: North West Locality;

Lot 5c: South East Locality;

Lot 5d: South West Locality.

An adult carer is a person who is at least 18 years and provides, or intends to provide, unpaid help and support to a relative, friend or neighbour who cannot manage to live independently without the carers help due to frailty, illness, disability or addiction.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 96

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This lot is split into locality requirements such as — Lot 5a – North East Locality

— Lot 5b: North West Locality,

— Lot 5c: South East Locality,

— Lot 5d: South West Locality Providers may bid for one lot, some lots or all lots — but they must have a separate bid for each individual lot which they are bidding for.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Part III: Section A, B, C and D Regulation 58 of the Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).

Part IV: Selection criteria-B :economic and financial standing-Qu4B.1 a Mandatory Minimum ‘general’ Turnover is required as per ITT document.

Part IV: Selection criteria-B: economic and financial standing-Qu4B4-Minimum Ratio as per ITT document.

Part IV: Selection criteria-B: economic and financial standing-Qu4B.5b/4B5c-Mandatory minimum requirement for insurance are required as per ITT document.

Part IV: Selection criteria-D: quality assurance schemes and environmental management standards-Qu4D.1–Part IV: Selection criteria-D: Quality assurance schemes and environmental management standards–Qu4D.2 AsperITT Document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Procedure involving negotiations
IV.1.3)Information about framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

Information about national procedures is available at: https://www.gov.scot/policies/public-sector-procurement/

IV.1.11)Main features of the award procedure:

70 % quality and 30 % cost.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 13/01/2020
Local time: 10:30

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All additional information is contained within the documents. Please note that this tender will be opened with 2 council officers present.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web-site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=604652

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

All community benefit requirements are explained within the Specifications and within the Tenderers Submission.

(SC Ref:604652)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=604652

VI.4)Procedures for review

VI.4.1)Review body

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
Postal code: EH8 8BG
Country: United Kingdom
Telephone: +44 1314693922Internet address: http://www.edinburgh.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Appeals procedure — a tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may:

1) Award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose;

2) Be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the contract award notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/11/2019