Edinburgh Fostering and Continuing Care Framework – Edinburgh

Edinburgh Fostering and Continuing Care Framework – Edinburgh

This framework is an opportunity for independent providers to work with the council.

United Kingdom-Edinburgh: Welfare services for children and young people

2020/S 120-293652

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH8 8BG
Country: United Kingdom
E-mail: Paula.Deegan@edinburgh.gov.uk
Telephone: +44 1314693922
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Edinburgh Fostering and Continuing Care Framework

Reference number: CT2722

II.1.2)Main CPV code

85311300 Welfare services for children and young people

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is aware that to maintain the highest quality and meet the needs of the children and young people, it is in the children’s best interest to be looked after by foster carers linked to the City of Edinburgh Council. However, there are times that in-house resources do not fully meet the needs and the Council needs to look for alternate quality foster placements from independent providers. This framework is an opportunity for independent providers to work with the Council.

II.1.5)Estimated total value

Value excluding VAT: 35 660 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Mainstream

Lot No: 1

II.2.2)Additional CPV code(s)

85311300 Welfare services for children and young people

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement:

Children requiring foster placements are aged 0 to 17 and come into care for a wide variety of reasons. The service should provide high quality placements for children and young people who require Foster Care and who may have a range of complex and challenging support needs. The provider will work with the council to ensure children and young people are matched to a service that has been assessed as suitable for them and shall provide a healthy, secure, warm, safe and supportive environment in which the child or young person can develop.

Children requiring placement will have a range of background experience, environmental adversity, and attachment patterns, such as childhood abuse and trauma, neglect, young carers, additional needs and challenging behaviour.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information is held with the specification and ITT documents.

II.2)Description

II.2.1)Title:

Specialist/Disability

Lot No: 2

II.2.2)Additional CPV code(s)

85311200 Welfare services for the handicapped

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement:

When placing a child or young person with disabilities, the provider is responsible for ensuring the Foster Carer has the level of skill and understanding necessary to meet the child’s or young person’s special care needs. Any provider offering a placement to a child or young person with a disability must show a clear understanding of their developmental and emotional needs with their needs as a child as the primary focus.

Children who are assessed as needing specialist foster care have usually experienced varying degrees of neglect, abuse and disruption. Some of the children may have lived in residential care. They can present a higher level of social, emotional and behavioural difficulties, but, with the right family, the children can grow, develop and thrive. Carers must demonstrate a clear knowledge of trauma informed practice.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information can be found within the specification and the ITT.

II.2)Description

II.2.1)Title:

Short Breaks

Lot No: 3

II.2.2)Additional CPV code(s)

85311300 Welfare services for children and young people

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement:

The children need carer families who can care for them for short periods of time. This can allow them to have a break from their parents or carers, to enable them to continue to care for children by giving them some time and space for themselves. These breaks can vary in length and frequency.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information can be found in the specification and the ITT.

II.2)Description

II.2.1)Title:

Continuing Care

Lot No: 4

II.2.2)Additional CPV code(s)

85311300 Welfare services for children and young people

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement:

Foster Carers can provide Continuing care services if they have already been providing fostering services and their suitability to provide continuing care has been assessed and approved following procedures as required by the care inspectorate and The Council. This will be underpinned by The children and young people (Scotland) Act 2014 and good practice guidance and recommendations. The process to be followed to make arrangements for the change from Foster Care to continuing care will be agreed for each placement.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information can be found in the specification and ITT documents.

II.2)Description

II.2.1)Title:

Permanent Placements

Lot No: 5

II.2.2)Additional CPV code(s)

85311300 Welfare services for children and young people

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement:

Children who need permanent fostering or adoption will have been looked after by the Communities and Families Department and are unable to return to their own homes for a range of reasons.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All additional information can be found in the specification and the ITT documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Qu4B.1Tenderers are required to provide their general yearly turnover and a copy of audited accounts for the past 2 years (or equivalent).Please complete the financial capacity document which requires details of your maximum contract capacity. 4B.6: current ratio for current year: 1.2 current ratio for prior year: 1.2. Tenderers are required to hold the types and levels of insurance.

(a) employers (compulsory) liability insurance: GBP 5 million,

(b) public liability insurance GBP 10 million – Qu 4D.1. It is a mandatory requirement that tendering organisations with more than 5 employees have in place a Health & Safety Policy. Staff who deliver regulated services to children or to vulnerable adults must have PVG. It is mandatory that all providers are registered with the Care Inspectorate to provide Fostering Services. Tenderers are required to provide their data protection registration number. Any provider who does not have this registration, will be required to commit to obtaining this or an equivalent.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Procedure involving negotiations

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

Information about national procedures is available at: https://www.gov.scot/policies/public-sector-procurement/

IV.1.11)Main features of the award procedure:

70 % quality and 30 % price.

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 159-393423

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 27/07/2020
Local time: 10:30

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All additional information is contained with documents uploaded

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=623819.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not applicable for this service as specific control is required due to the service being for vulnerable children and young people.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please refer to Tender Submission, Specification and Instructions to Tender for all additional information on Community Benefits

(SC Ref:623819)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=623819

VI.4)Procedures for review

VI.4.1)Review body

Official name: Sheriff Court,
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Court of Session
Postal address: Parliament House, Parliament Square
Town: Edinburgh
Postal code: EH1 1RQ
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Appeals procedure — a tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the contract award notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the

contract was entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/06/2020