EDisclosure and eForensics Services – Supplier Engagement Session

EDisclosure and eForensics Services – Supplier Engagement Session

This prior information notice is to signal an intention to commence market engagement with those within the eDisclosure, eForencis, services market and/or suppliers that provide an eDisclosure software solution.

United Kingdom-Kidlington: Data services

2020/S 230-568407

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Thames Valley Police
National registration number: VAT – GB 180 5571 07
Postal address: Police HQ North, Meadow House, The Boulevard, Lang, Oxon
Town: Kidlington
Postal code: OX5 1NZ
Country: United Kingdom
Contact person: Alison Jerred
E-mail: alison.jerred@thamesvalley.pnn.police.uk
Telephone: +44 1865541525
Fax: +44 1865541579
Internet address(es):
Main address: www.thamesvalley.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35498&B=BLUELIGHT
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


EDisclosure, and eForensics Services, eDisclosure Software and Associated Services


Reference number: TVP00573

II.1.2)Main CPV code

72300000 Data services

II.1.3)Type of contract


II.1.4)Short description:

Thames Valley Police as the authority intends to put in place a collaborative agreement for the provision of eDisclosure, eForensic and associated services and/or eDisclosure software to be utilised by Thames Valley Police and Hampshire Constabulary.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes


EDisclosure, and eForensics Services, eDisclosure Software and Associated Services


Lot No: 1

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48220000 Internet and intranet software package
72310000 Data-processing services
72312100 Data preparation services
72313000 Data capture services
72320000 Database services
72322000 Data management services
72330000 Content or data standardization and classification services
72400000 Internet services
79100000 Legal services

II.2.3)Place of performance

Main site or place of performance:

Oxfordshire, Berkshire, Buckinghamshire, Hampshire, Isle of Wight.


II.2.4)Description of the procurement:


We are looking for expressions of interest from suppliers who may be interested in this agreement. The lotting structure of this framework will be determined as a result of the market engagement. Thames Valley Police (TVP) are designing this agreement to enable TVP and Hampshire Constabulary (HC) to easily access eDisclosure, eForensics, Software and associated services, including reviewers. The services required are based upon the Electronic Discovery Reference Model (EDRM). This prior information notice is to signal an intention to commence market engagement with those within the eDisclosure, eForencis, services market and/or suppliers that provide an eDisclosure software solution. TVP would like to hold market engagement sessions with suppliers interested in potentially bidding for the resulting framework contract.

TVP may host a supplier engagement session or one to one supplier discussions to support the development of this framework.

If you are interested in attending a supplier engagement session and/or one to one supplier discussion please express your interest by emailing alison.jerred@thamesvalley.pnn.police.uk no later than midday on Monday 14 December 2020. Further details will be provided to you after your registration. Your email must clearly state: the name of your organisation, company size (e.g. if an SME), and contact details for the individual(s) who will participating in the supplier engagement.

TVP will use an eSourcing system for this competition. The eSourcing system we will use is https://uk.eu-supply.com/login.asp?B=UK

Please be advised that in preparation to participate in this competition for this framework that: The Cyber essentials scheme is mandatory for central government contracts which involve handling personal information and providing certain ICT products and services. TVP require all successful suppliers to be vetted to NPPV Level 3.


II.2.14)Additional information

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.


II.3)Estimated date of publication of contract notice:


Section IV: Procedure


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:


Thames Valley Police is one of the 43 police forces in England and Wales and is the largest non-metropolitan force. It covers over 2 200 square miles and three counties: Buckinghamshire, Berkshire and Oxfordshire.

We serve a diverse population of over 2.34 million people. The force has 12 local policing areas, each with a command structure led by a Superintendent. The population has grown by 10 % in the last 10 years. The force is also responsible for policing 196 miles of motorway.

Thames Valley Police works closely with Hampshire Constabulary and since 2011 we have shared a Joint Operations Unit (JOU). The JOU includes our roads policing unit, firearms capability, operational support, dogs unit, mounted unit (Thames Valley) and marine unit (Hampshire).

Thames Valley Police also collaborates on a regional basis for Counter Terrorism (Counter Terrorism Policing South East) and Serious and Organised Crime (South East Region Organised Crime Unit). For these regional structures we work with the forces of Hampshire, Surrey and Sussex.


VI.5)Date of dispatch of this notice: