EDisclosure and Review Services – Government and Public Sector Framework

EDisclosure and Review Services – Government and Public Sector Framework

Crown Commercial Service as the authority intends to put in place a pan government collaborative agreement for the provision of eDisclosure and Review Services for use by the UK Public Sector Buyers.

United Kingdom-Liverpool: Data services

2020/S 228-563033

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK UNITED KINGDOM
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3150103503
Internet address(es):
Main address: https://www.gov.uk/ccs

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EDisclosure and Review Services

 

Reference number: RM6203

II.1.2)Main CPV code

72300000 Data services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Crown Commercial Service (CCS) as the authority intends to put in place a pan government collaborative agreement for the provision of eDisclosure and Review Services for use by the UK Public Sector Buyers identified at VI.3).

The services provided are based upon the Electronic Discovery Reference Model (EDRM) and requirements of part 31 of the Civil Procedure Rules (CPR).

The lot based structure of this framework contract spans a wide and diverse customer base and require a variety of specialist services encompassed by the EDRM, but broadly some or all of the following eight (8) stages: strategic oversight, advice and support; document identification; document preservation and collection; document processing; document review; document production; disclosure from other opponent parties; and presentation at trial.

The services within the scope of this framework have been divided into four lots.

 

II.1.5)Estimated total value

Value excluding VAT: 24 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2)Description

II.2.1)Title:

Lot 1: Simple Low Volume Work Service Package for Documents and Data with a Security Classification Up to ‘Official’ (and including ‘Official Sensitive’)

 

Lot No: 1

II.2.2)Additional CPV code(s)

72310000 Data-processing services
79100000 Legal services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

 

Provision of eDisclosure Services in respect of an overall initial dataset (pre-processing) of no more than 5 GBs Electronically Stored Information (‘ESI’) plus no more than 1 750 pages of hardcopy documents. The exercise will comprise the processing of one tranche of data (applying one set of date ranges and search terms), provision of a review platform, one production and potentially the loading and review of the other side’s data only.

Including all mandatory requirements that specifically relate to lot 1, as detailed in Framework Schedule 1 (Specification):

— document processing,

— document review,

— document production,

— disclosure from other opponent parties,

— security requirements.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

TBC.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be for 36 months, with the option to extend for a further 12 months at the discretion of CCS.

A framework contract will be awarded to three bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

II.2)Description

II.2.1)Title:

Lot 2: End to End Service Package for Documents and Data with a Security Classification Up to ‘Official’ (and including ‘Official Sensitive’)

 

Lot No: 2

II.2.2)Additional CPV code(s)

72310000 Data-processing services
79100000 Legal services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Provision of an end to end service package for documents and data with a security classification up to ‘Official’ (and including ‘Official Sensitive’)

Including all mandatory requirements that specifically relate to lot 2, as detailed in Framework Schedule 1 (Specification):

— strategic oversight, advice and support,

— document identification,

— data preservation and collection,

— document processing,

— document review,

— document reviewers,

— document production,

— disclosure from other opponent parties,

— presentation at trial,

— security requirements.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 12 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

TBC.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be for 36 months, with the option to extend for a further 12 months at the discretion of CCS.

A framework contract will be awarded to five bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

II.2)Description

II.2.1)Title:

Lot 3: Document Reviewers for Documents and Data with a Security Classification up to ‘Official’ (and including ‘Official Sensitive’)

 

Lot No: 3

II.2.2)Additional CPV code(s)

72310000 Data-processing services
79100000 Legal services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

The Supplier shall be able to provide all mandatory requirements that specifically relate to lot 3, as detailed in Framework Schedule 1(a):

— document reviewers,

— security requirements.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

TBC.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be for 36 months, with the option to extend for a further 12 months at the discretion of CCS.

A framework contract will be awarded to five bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

II.2)Description

II.2.1)Title:

Lot 4: End to End Service for Documents and Data with a Security Classification up to and including ‘Secret’ and ‘Top Secret’

 

Lot No: 4

II.2.2)Additional CPV code(s)

72310000 Data-processing services
79100000 Legal services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Provision of an end to end service for documents and data with a security classification up to and including ‘Secret’ and ‘Top Secret’.

Including all mandatory requirements that specifically relate to lot 4 as detailed in Framework Schedule 1 (Specification):

— strategic oversight, advice and support,

— document identification,

— data preservation and collection,

— document processing,

— document review,

— document production,

— disclosure from other opponent parties,

— presentation at trial,

— security requirements.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

TBC.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

The framework term will be for 36 months, with the option to extend for a further 12 months at the discretion of CCS.

A framework contract will be awarded to three bidders for this lot. The maximum number of bidders may increase where two or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an Invitation to Tender (ITT) registering for access.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 040-095868

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/01/2021
Local time: 14:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/01/2021
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/b5a8d6f7-ca35-488d-9f73-6a142af09850

1) contract notice — authorised customer list;

2) OJEU contract notice reserved rights for Crown Commercial Service framework agreement procurement;

3) OJEU contract notice transparency information for Crown Commercial Service framework agreement.

The value provided at II.1.5) and the lot values are only an estimate. We cannot guarantee to suppliers any business through this framework.

On 2 April 2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the cyber essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by cyber essentials, for services under and in connection with this procurement.

Please note:

All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by accreditation bodies other than IASME.

On 30 June 2021, any certificate issued under the old scheme will expire.

Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information.

Registering for access:

This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 08000698630.

Some purchases

Under this framework agreement may have requirements that can be met under this framework agreement but the purchase of which may be exempt from the Procurement Regulations (as defined in Attachment 1 — About the framework within the Invitation to Tender documentation). In such cases, call-offs from this framework will be unregulated.

Purchases for the purposes of the Procurement Regulations, and the buyers may, at their discretion, modify the terms of the framework and any call-off contracts to reflect that buyer’s specific needs.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom

VI.5)Date of dispatch of this notice:

18/11/2020