EDRMS Upgrade Tender
Invest Northern Ireland have identified a need to upgrade their electronic document and record management system (EDRMS) from the current version Meridio 5.1.1 to version 5.2 whilst continuing to licence and access maintenance and support services.
United Kingdom-Belfast: Document management software development services
Section I: Contracting authority
Invest Northern Ireland
Bedford Square, Bedford Street
For the attention of: Angela Calderwood – Central Procurement Directorate
BT2 7ES Belfast
Telephone: +44 2890816415
General address of the contracting authority: www.dfpni.gov.uk/cpd
Address of the buyer profile: http://www.dfpni.gov.uk/cpd
Electronic access to information: https://e-sourcingni.bravosolution.co.uk/
Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UK
72212311, 79996100, 48311000, 72252000
— The installation of and support for an upgrade of Invest NI’s EDRMS (Meridio ) commencing as soon as possible after 1 March 2014 (following completion of the procurement exercise) with a live upgraded system being operational across Invest NI by 31.5.2014.
— Provision of the technical specification of a suitable hardware platform to host the EDRMS upgrade. This hardware will be procured by Invest NI via a separate procurement exercise.
— Provision of documentation and training associated with the system upgrade.
— Ongoing provision of maintenance and support for the upgraded system on the new hardware platform to 31.3.2015.
— Annual written confirmation from the Intellectual Property Owner of the software (currently HP) that Invest NI’s upgrade rights are being continuously maintained and clearly showing the period of cover of those rights. The first period of cover required will be from 1.5.2014 until 31.3.2015, and will be for 12 months thereafter.
— Provision of EDRMS (Meridio) application and technical development projects during the life of the contract.
— The option to extend the maintenance and support and delivery of application and development projects for two additional periods of 12 months each beginning 1 April in each of the financial years 2015/16 and 2016/17.
— The option to further upgrade the EDRMS (Meridio) application and increase the number of users.
Estimated value excluding VAT:
Range: between 125 000 and 250 000 GBP
Section III: Legal, economic, financial and technical information
As per tender documentation.
Minimum level(s) of standards possibly required:
Stage 1 (Selection): Technical and Professional Ability — Pass / Fail — as specified in the Instructions to Tenderers within the tender documentation.
Section IV: Procedure
Payable documents: no
Central Procurement Directorate (CPD) uses an electronic tendering system hosted by Bravo Solutions. Tenders cannot be accessed until after the closing date and time for tender responses.
Section VI: Complementary information
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘continue’. — Enter your correct business and user details. — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender: — Login to the portal with the username/password. — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier.) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only.) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ boksz. 3. Responding to the tender: — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in [insert name of CoPE] for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
Please refer to the answer in section VI.4.2).
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:28.1.2014