Education Provision in Young Offender Institutions

Education Provision in Young Offender Institutions

HMPYOI Cookham Wood — Sir Evelyn Road, Rochester, Kent, ME13LU; HMPYOI Werrington — Werrington, Stoke-on-Trent, ST9 0DX;HMPYOI Wetherby — York Road, Wetherby, West Yorkshire, LS22 5ED; HMPYOI Hindley — Gibson Street, Bickershaw, Wigan, WN2 5TH.

United Kingdom-London: Youth education services

2014/S 014-020963

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
102 Petty France
For the attention of: Rachana Joshi
SW1H 9AJ London
UNITED KINGDOM
Telephone: +44 2035458767
E-mail: rachana.joshi@yjb.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.justice.gov.uk/about/yjb

Address of the buyer profile: https://esourcing.justice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Education Provision in Young Offender Institutions (YOI’s).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: — HMPYOI Feltham — Bedfont Road, Feltham, Middlesex, TW13 4ND;
— HMPYOI Cookham Wood — Sir Evelyn Road, Rochester, Kent, ME13LU;
— HMPYOI Werrington — Werrington, Stoke-on-Trent, ST9 0DX;
— HMPYOI Wetherby — York Road, Wetherby, West Yorkshire, LS22 5ED;
— HMPYOI Hindley — Gibson Street, Bickershaw, Wigan, WN2 5TH.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This notice launches the competition for the provision of education services at five Young Offender Institutions (YOI’s) (Lots). Bidders who initially respond to this notice and successfully meet the Authority’s minimum pre-qualification criteria, will be shortlisted for the next stage of the competition (the Invitation to Participate in Dialogue (ITPD)) to provide education services at the five Young Offender Institutions (Lots) specifically identified in this notice.
The YOIs for which the Ministry of Justice (the ‘Authority’) wishes to procure the services are: HMPYOI Cookham Wood, HMPYOI Feltham, HMPYOI Werrington, HMPYOI Wetherby and HMPYOI Hindley.
The education services required at each YOI cover the initial assessment and on-going management of educational needs for each young offender, from initial reception and induction, through to the time of transfer or release. The successful Bidders will be required to address many other key issues that lie at the heart of delivering education in a custodial environment, such as an awareness of security and discipline, the provision of a safe and decent environment and care for young offenders including working to prevent bullying or gang-related violence. An understanding of the challenges and complexities of educating an unstable and challenging cohort of young people will also be required. The successful Bidders will be expected to interface with custodial, healthcare and other providers to facilitate an integrated service for young offenders; for example, by ensuring educational needs and progress are captured as part of the case management of young offenders to support resettlement objectives. There will also be a need to ensure there is educational representation at senior levels to ensure education is embedded at the heart of YOI regime.
Further detail on the scope of the YOI Education Provision Project is also set out in Section VI.3 and in the Authority’s request for information (RFI) (see section V1.3 for how to obtain the RFI). Bidders should refer to the RFI for further detail on Tendering and Award restrictions.
II.1.6)Common procurement vocabulary (CPV)

80310000, 39162000, 75121000, 80000000, 80210000, 80212000, 80300000, 80340000, 80490000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated total annual value of the contracts for education provision in all 5 YOI’s (Lots) is in the region of 16 000 000 GBP (excluding VAT). The estimated total overall contract value for all 5 YOI’s (Lots) over an anticipated term of 5 years is in the region of between 39 000 000.00 GBP and 90 000 000.00 GBP.
Estimated value excluding VAT:
Range: between 39 000 000 and 90 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Description of these options: It is anticipated that the term of the contract, including mobilisation, for a Lot will be 5 years with the option for the Authority to break after the first 3 years.
Provisional timetable for recourse to these options: In months: 36 (from the award of the contract).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: HMPYOI Cookham Wood

1)Short description

Educational services at HMPYOI Cookham Wood including the assessment and management of educational needs of the young people as well as working to ensure all services delivered in YOI’s are integrated.
2)Common procurement vocabulary (CPV)

80310000, 80490000, 80340000, 80300000, 80200000, 80000000, 75121000, 80210000, 39162000

3)Quantity or scope

The Youth Justice Board (YJB) currently commissions a total of 131 places at Cookham Wood but this may vary during the life of the contract. It is anticipated that the contract period for the education provision will be 5 years, with a break clause at 3 years.
Estimated total value of purchases for the entire duration of the contract excluding VAT: 15m GBP.
Estimated value excluding VAT: 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

All YOI’s may be subject to re-role decisions in line with any prevailing operational requirements, during or after the competition.
Lot No: 2 Lot title: HMPYOI Hindley

1)Short description

Educational services at HMPYOI Hindley including the assessment and management of educational needs of the young people as well as working to ensure all services delivered in YOI’s are integrated.
2)Common procurement vocabulary (CPV)

80310000, 39162000, 80210000, 80000000, 80340000, 75121000, 80300000, 80200000, 80490000

3)Quantity or scope

The Youth Justice Board (YJB) currently commissions a total of 248 places at Hindley but this may vary during the life of the contract. It is anticipated that the contract period for the education provision will be 5 years, with a break clause at 3 years.
Estimated total value of purchases for the entire duration of the contract excluding VAT: 17 million GBP.
Estimated value excluding VAT: 17 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

All YOI’s may be subject to re-role decisions in line with any prevailing operational requirements, during or after the competition.
Lot No: 3 Lot title: HMPYOI Wetherby

1)Short description

Educational services at HMPYOI Wetherby including the assessment and management of educational needs of the young people as well as working to ensure all services delivered in YOI’s are integrated.
2)Common procurement vocabulary (CPV)

80310000, 80200000, 80490000, 80300000, 39162000, 80000000, 80210000, 80340000, 75121000

3)Quantity or scope

The Youth Justice Board (YJB) currently commissions a total of 180 places at Wetherby but this may vary during the life of the contract. It is anticipated that the contract period for the education provision will be 5 years, with a break clause at 3 years.
Estimated total value of purchases for the entire duration of the contract excluding VAT: 19 million GBP.
Estimated value excluding VAT: 19 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

All YOI’s may be subject to re-role decisions in line with any prevailing operational requirements, during or after the competition.
Lot No: 4 Lot title: HMPYOI Feltham

1)Short description

Educational services at HMPYOI Feltham including the assessment and management of educational needs of the young people as well as working to ensure all services delivered in YOI’s are integrated.
2)Common procurement vocabulary (CPV)

80310000, 80300000, 39162000, 80200000, 80340000, 80490000, 75121000, 80000000, 80210000

3)Quantity or scope

The Youth Justice Board (YJB) currently commissions a total of 240 places at Feltham but this may vary during the life of the contract. It is anticipated that the contract period for the education provision will be 5 years, with a break clause at 3 years.
Estimated total value of purchases for the entire duration of the contract excluding VAT: 17 million GBP.
Estimated value excluding VAT: 17 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

All YOI’s may be subject to re-role decisions in line with any prevailing operational requirements, during or after the competition.
Lot No: 5 Lot title: HMPYOI Werrington

1)Short description

Educational services at HMPYOI Werrington including the assessment and management of educational needs of the young people as well as working to ensure all services delivered in YOI’s are integrated.
2)Common procurement vocabulary (CPV)

80310000, 80000000, 80300000, 39162000, 80210000, 80490000, 80200000, 75121000, 80340000

3)Quantity or scope

The Youth Justice Board (YJB) currently commissions a total of 160 places at Werrington but this may vary during the life of the contract. It is anticipated that the contract period for the education provision will be 5 years, with a break clause at 3 years.
Estimated total value of purchases for the entire duration of the contract excluding VAT: 12 million GBP.
Estimated value excluding VAT: 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

All YOI’s may be subject to re-role decisions in line with any prevailing operational requirements, during or after the competition.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits are required but company guarantees, including parent company or performance bonds may be required.
Further details will be set out in the Invitation to Participate in Dialogue documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Conditions and other requirements may be made. Details of financing conditions and payment arrangements will be outlined in the Invitation to Participate in Dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by a single candidate or a group (consortium). Where a candidate is a group or consortium, each member of the group (consortium) may be required to contract on the basis of joint and/or several liability, or a single member may be required to contract on a prime contractor basis or the members of the group may be required to form or incorporate a special purpose vehicle (SPV) at the Authority’s discretion.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Request for Information (RFI) and Invitation to Participate in Dialogue will set out the particular conditions that must be complied with. Successful bidders may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to sustainability and diversity. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Request for Information (RFI) in the form of a Pre-Qualification Questionaire must be completed by parties wishing to participate in the competition (VI.3 below sets out how to access the Request for Information and related documentation).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The minimum level(s) of standards required are as set out in the Request For Information. Potential providers are to note that a number of criteria will be assessed on a pass/fail basis. See also III.2.1.
Minimum level(s) of standards possibly required: As set out in the Request for Information (RFI).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Request for Information (RFI).
Minimum level(s) of standards possibly required:
As set out in RFI.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Potential providers will be selected to participate in the competitive dialogue according to the responses given to the Request for Information.
It is the Authority’s intention to take up to a maximum of 5 bidders per Lot to participate in dialogue. The Authority will short-list bidders for dialogue based on the highest ranked bidders assessed against the Authority’s pre-qualification criteria as specified in the Request for Information (RFI).
In order to maximise the competition for Lots, the Authority reserves the right to offer those pre-qualified bidders who fail to be short-listed for all the Lots in which they initially express an interest, to express an interest in and have an opportunity to be short-listed for other Lots for which less than 5 bidders have initially been pre-qualified and short-listed. The Authority may then select additional pre-qualified bidders for that Lot up to the maximum of 5 and as determined by their pre-qualification rankings.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

3658-2-YJB-MC-RFP
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

19.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 or 5 years depending if the contract is extended.
VI.2)Information about European Union funds
VI.3)Additional information

Youth Justice Board:
The Youth Justice Board was created by the Crime and Disorder Act 1998 and oversees and supports performance in the youth justice system in line with the principal statutory aim of preventing offending and re-offending by children and young people. In the event that the Youth Justice Board ceases to exist the contract will transfer to the Ministry of Justice. Candidates should note that the services are being commissioned by the Youth Justice Board; however contractual authority throughout the duration of the services will be the Ministry of Justice.
Ministry of Justice:
The Ministry of Justice Procurement Directorate will be supporting the Youth Justice Board with the process. The Ministry of Justice came into being on 9.5.2007. It brought together the responsibilities of the Department of Constitutional Affairs, the National Offender Management Service (NOMS) and the Office for Criminal Justice Reform.
Section II.1.9: The Authority reserves the right to request variant bids at the Invitation to Participate in Dialogue (ITPD) stage. Further details will be provided in the ITPD.
Section II.3: It is anticipated that the term of the contract (including mobilisation) for a Lot will be 5 years with the option for the Authority to break after the first 3 years.
Section IV.1.2: The maximum numbers specified relate to the number to be invited to participate in dialogue for each Lot. The Authority reserves the right to invite less than 5 bidders to dialogue for a Lot
All values specified in this notice are given by way of an estimate only. The final value of each individual Lot, and the final total value of all Lots may vary from that specified.
1. Registration
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The Authority’s Request for Information (RFI) can be obtained from the eSourcing Portal.
To express an interest in this event please send an email to: rachana.joshi@yjb.gsi.gov.uk stating:

Company Name
Your Name
Contact email
Sourcing Reference Number: 3658-2-YJB-MC-RFP
The buyer will then contact you with the registration process if you are not already registered on the Ministry of Justice eSourcing portal.
..
..
..
2. Transparency
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (http://www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
This contract notice is a voluntary notice and relates to contracts falling under Part B of Schedule 3 of the Public Contracts Act 2006 (the ‘Regulations’). Accordingly, in conducting this procurement the Authority is only required to comply with those aspects of the Regulations which are applicable to Part B services and it shall not be obliged to comply with any other aspects of the Regulations. The choice of the Competitive Dialogue procedure (as set out in section IV.1.1 above) should therefore not be regarded as an indication that the Authority will follow the detailed rules and timescales for a Competitive Dialogue procedure under Regulation 17 of the Regulations (which does not apply to Part B services). The Authority therefore intends to tailor the procurement process to meet its specific requirements, further details of which will be outlined in the Request for Information and the Invitation to Participate in Dialogue.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Justice
102 Petty France
SW1H 9EX London
UNITED KINGDOM
Internet address: http://www.justice.gov.uk/about/yjb

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Part 9 of the Public Contracts regulations 2006 (as amended) provides for economic operators who have been harmed by breach of the Regulations to take legal action. Any such action must be brought within the applicable limitation period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2014