Educational Software Tender
West Berkshire District Council is inviting expressions of interest from suitable organisations to tender for the provision of a service to young people with Statements of Special Educational Needs who have severe behavioural, emotional and social difficulties (BESD) and cannot be placed in a school.
United Kingdom-Newbury: Special education services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
West Berkshire District Council
Council Offices, Market Street
Contact point(s): Legal Services
For the attention of: Contracts and Procurement Officer
RG14 5LD Newbury
Telephone: +44 1635519415
Fax: +44 1635519431
General address of the contracting authority: www.westberks.gov.uk
Electronic access to information: www.mytenders.org
Electronic submission of tenders and requests to participate: www.mytenders.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Geographical Area administered by West Berkshire District Council.
NUTS code UKJ11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Each young person must receive an individually tailored package of support for 25 hours per week which must include tuition in basic subjects, access to appropriate accredited courses and work experience. Packages will also include a combination of individual mentoring, access to vocational projects, PSHE sessions as required (e.g. on substance/alcohol abuse, sexual health etc.), sport and art activities and outdoor pursuits. There is a strong emphasis on young people going on to further education, training or employment.
Premises for the project are provided by the Council.
The current service provides support for up to 14 students, male and female.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=138691
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
80340000, 80200000, 80310000
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The duration of the contract will be 3 years, with the option to extend by up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As per the Conditions of Contract stated within the tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Candidates will be assessed in accordance with Regulation 25 of the Public Contracts Regulations 2006. Please refer to the PQQ for further information.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Subject to organisations passing the full PQQ evaluation in relation to economic and financial standing, the Council will only invite to tender between 5 and 7 organisations that have scored the highest on the evaluation of the Technical Questionnaire provided with the Pre-Qualification Questionnaire.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
1. Applicants must register on the Council’s Procurement Portal — http://westberks.mytenders.org Once registered candidates will be able to download the Pre-Qualification Questionnaire (PQQ).
2. Once an applicant is registered, all communication in respect of this procurement must be submitted via the Procurement Portal.
3. It is the responsibility of each applicant to ensure that it complies with all of the requirements set out in the PQQ. Failure to submit a compliant PQQ response before the response deadline (12:00 on 17.10.2014) will result in exclusion from the procurement process. Applicants are advised to allow adequate time for uploading documents and to dispatch the electronic response via the Procurement Portal well in advance of the deadline to avoid any last minute problems. The postbox closes precisely at the time stated and no late submissions will be accepted.
4. Consortia applications are permitted.
5. Any change in the identity, control of or relationships within an applicant (including any change in the membership of a consortium) or any member of a consortium that occurs after your PQQ response has been submitted, must be promptly notified in writing to the Council. The Council may, in its absolute discretion, decide that the changes disqualify/preclude the applicant from any further participation in the procurement process. The Council reserves the right to request such further information as it considers reasonably necessary in relation to any change that comes to its attention.
6. The Council reserves the right to disqualify any applicant where, in its absolute discretion, it believes that there is any actual or potential conflict of interest if the applicant takes part in the procurement process and/or should the applicant be successful in this procurement process. Actual or potential conflicts of interest include those that come to the Council’s attention other than as a result of you notifying us of those conflicts. All such actual or potential conflicts must be resolved to the Council’s satisfaction in order for the Council to consider you remaining as part of the procurement process. Failure to declare any conflict and/or failure to address such conflicts to the reasonable satisfaction of the Council may result in you being disqualified. You accept a continuing obligation throughout the procurement process to notify the Council of any changes, which includes any new actual or potential conflicts arising.
7. Please note that conflicts of interest can include (without limitation):
a. conflicts that arise from professional or personal connections between you or your staff and the Council or any of the Council’s staff; or
b. situations where you are connected to multiple PQQ responses including (without limit) a response in your own name and as a subcontractor and/or as a consortia member.
8. In the event of a dispute as to whether any matter gives rise to an actual or potential conflict the Council’s decision is final.
9. Applicants should note that the Council reserves the right to:
a. Cancel this procurement at any stage;
b. Not to award a contract;
c. Accept all or part of any tender unless the applicant/bidder expressly stipulates otherwise;
d. Make any changes it sees fit to the procurement process;
e. Disqualify any applicant found to have misrepresented the facts in relation to its responses to any question within the PQQ response;
f. Remove and/or amend element(s) from scope of the requirements; and/or
g. Seek clarification or verification from an applicant/bidder at any time during the procurement process (but is under no obligation to do so).
10. In no circumstances will the Council be liable for any costs incurred by applicants associated with this procurement process.
11. It is considered that this services contract is a Part B service falling under Category 24 (Education and vocational health services). Accordingly this procurement process is not subject to the full remit of the Public Contracts Regulations 2006 (PCR). The Council has nevertheless elected to issue this OJEU Notice on a voluntary basis and intends to follow a process similar to the restricted procedure. For the avoidance of doubt however the Council does not accept that it is bound to comply with the Directive or the Regulations in any way. 12. During the tender period, tenderers will be required to maintain the tender for a period of 3 months from the date stated for receipt of tender.
13. The contract duration is 3 years with the option to extend by up to 2 further years at the Council’s discretion.
VI.4.1)Body responsible for appeal procedures
West Berkshire District Council
Head of Legal Services
RG14 2AF Newbury
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: