EFA Contractors Framework

EFA Contractors Framework

The Education Funding Agency (EFA) is the Department for Education’s (DFE) delivery agency for funding and compliance, which includes supporting the delivery of capital building programmes for schools.

UK-London: Construction work

2013/S 079-132773

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education on behalf of itself and the contracting authorities listed in Section VI.3
33 Greycoat Street
For the attention of: https://dickinson-dees.bravosolution.com
SW1P 2QF London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.education.gov.uk/aboutdfe/executiveagencies/efa

Address of the buyer profile: https://dickinson-dees.bravosolution.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

EFA Contractors Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Various locations in England, United Kingdom.
NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Education Funding Agency (EFA) is the Department for Education’s (DFE) delivery agency for funding and compliance, which includes supporting the delivery of capital building programmes for schools. Any services procured by the EFA are procured on behalf of the Secretary of State for Education. EFA wish to procure a new contractors framework to support its educational infrastructure delivery programme and other initiatives. This will include the delivery programme and buildings for free schools, academies, university technical colleges, sixth form colleges, further education colleges and other educational facilities. The Framework will provide for delivery of projects across England operated under two sectors on the basis of 2 discrete geographical areas.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45100000, 45300000, 45320000, 45400000, 45210000, 45200000, 45214000, 45310000, 45214800, 45214300, 45330000, 45214200, 45120000, 45214600, 45214100, 71200000, 45214400, 45214500, 45340000, 45110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value of works across the two sectors is 4 billion GBP for the duration of the Framework term. The estimated value for Sector North is 2 billion and Sector South is 2 billion GBP. Further details will be provided in the MOI (which is available to bidders once they have registered and logged into the e-tendering portal www.dickinson-dees.bravosolution.com)

Estimated value excluding VAT: 4 000 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Sector North

1)Short description

The framework consists of two lots to allow operation of the services and/or works on the basis of two discrete geographical areas.
Lot 1 Sector North will cover the geographical areas of England to include the North West, North East, Yorkshire and Humber, East Midlands and West Midlands.
2)Common procurement vocabulary (CPV)

45000000, 45300000, 45100000, 45320000, 45400000, 45210000, 45200000, 45214000, 45310000, 45214800, 45214300, 45330000, 45214200, 45214100, 71200000, 45214400, 45214500, 45340000, 45110000

3)Quantity or scope

The estimated value of Lot 1 – Sector North, for the duration of the framework is 2 billion GBP
The overall framework estimated contract value is 4 billion GBP
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.
It is envisaged that there will be 9 contractors on each of the Lots with approximately 13 being invited to tender following the pre-qualification stage.
Applicants must complete a separate PQQ for EACH LOT that they intend to bid for.
Lot No: 2 Lot title: SECTOR SOUTH

1)Short description

The framework consists of two lots to allow operation of the services and/or works on the basis of two discrete geographical areas.
Lot 2 Sector South will cover the geographical areas of England to include the East of England, South East, South West and London
2)Common procurement vocabulary (CPV)

45000000, 45100000, 45300000, 45320000, 45400000, 45210000, 45200000, 45214000, 45310000, 45214800, 45214300, 45330000, 45214200, 45120000, 45214600, 45214100, 71200000, 45214400, 45214500, 45340000, 45110000

3)Quantity or scope

The estimated value of Lot 2 – Sector South for the duration of the framework is 2 billion GBP
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.
It is envisaged that there will be 9 contractors on each of the Lots with approximately 13 being invited to tender following the pre-qualification stage.
Applicants must complete a separate PQQ for EACH LOT that they intend to bid for.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserve the right to require deposits, guarantees, performance bonds and/or other forms of security. Further details will be in the tender documents, if relevant.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability (where relevant).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service providers may be asked to actively participate in the achievement of social and/or environmental policy objectives. Accordingly, contract performance conditions in particular may relate to social and/or environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority are using the www.dickinson-dees.bravosolution.com e-tendering portal to facilitate this procurement.

The PQQ , MOI and supporting documents can be accessed on the system once suppliers have completed the registration requirements and created a username and password.
Suppliers instructions on how to express an interest in this opportunity:
1. Register your company on the eSourcing portal (this is only required once)
– Browse to the eSourcing Portal
– Click the ‘Click here to register’ link
– Accept the terms and conditions and click ‘continue’
– Enter your correct business and user details
– Note the username you chose and click ‘Save’ when complete
– You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the opportunity
– Login to the portal with the username/password
– Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier)
– Click on the relevant PQQ to access the content.
– Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
– This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only)
– Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box
3. Responding to the tender
– You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)
– You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
– Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
– There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from www.dickinson-dees.bravosolution.com Applicants will be assessed in accordance with Part 4 of the Public Contracts Regulations (as amended), on the basis of the information provided in response to the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from www.dickinson-dees.bravosolution.com

The PQQ sets out the information required in respect of Economic and Financial Capacity and Applicants must provide all information that is requested.
The PQQ contains bespoke questions designed specifically for this procurement, however where duplication exists between the PQQ Economic and Financial Capacity requirements and the information on Constructionline, Applicants that are registered on Constructionline will only need to supply their registration number (although this does not obviate the requirement to provide the financial information requested). Applicants not registered on Constructionline will need to complete the full PQQ.
Further information on Constructionline can be found at www.constructionline.co.uk

If you are currently registered on Constructionline then please log onto Constructionline to ensure your registration is up to date.
Minimum level(s) of standards possibly required: The contracting authority requires a minimum 50 million GBP construction related turnover by the Applicant (or Group where adequate guarantee is provided by the group parent company). For consortia bids please see the memorandum of information for further information in respect of the turnover requirement.
Further details are set out in the pre-qualification questionnaire and the memorandum of information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from www.dickinson-dees.bravosolution.com

In order to streamline the PQQ process, Applicants may use their Constructionline registration to demonstrate appropriate elements of the PQQ criteria as set out in the PQQ.
Constructionline is the UK Government’s national pre-qualification register for construction contractors, consultants and material suppliers. Further information can be found at www.constructionline.co.uk

Existing Constructionline members will only need to supply their registration number and complete the supplementary questions in the PQQ.
If you are currently registered on Constructionline then please log onto Constructionline to ensure your registration is up to date.
Minimum level(s) of standards possibly required:
Pass/fail elements are set out in the pre-qualification questionnaire in respect of quality assurance, environmental policy, health and safety and the Considerate Contractors Scheme (or equivalent).
Full details are set out in the pre-qualification questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 13
Objective criteria for choosing the limited number of candidates: In accordance with Articles 44 -52 of Driective 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire available from www.dickinson-dees.bravosolution.com

13 bidders per Lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 60-099682 of 26.3.2013

Other previous publications

Notice number in the OJEU: 2013/S 63-104194 of 29.3.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.5.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 29.5.2013 – 12:01
Place:

PQQ/ITT submissions received will be opened through the www.dickinson-dees.bravosolution.com eTendering System after the deadline has passed. Tenders received at the next stage of the procurement process will also be opened through the eTendering system.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A member of e-tendering team authorised to use the e-tendering system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
The DfE is acting as a central purchasing body on behalf of itself (for further information on the DfE please see www.education.gov.uk) and the following-

local authorities in England (for a list of local authorities in England please see https://www.gov.uk/find-your-local-council)

Community schools in England
Voluntary controlled schools in England
Voluntary aided schools in England
Special (any legal form) schools in England
Diocesan and other relevant faith authorities in England
Foundation schools in England
Trust schools in England
University Technical Colleges in England
Studio schools in England (for further information on studio schools please see www.studioschoolstrust.org/welcome)

Academy trusts established or to be established in England (economic operators should note that free schools and university technical colleges are established as academy trusts)
Further education colleges in England (please see http://www.aoc.co.uk/en/about-colleges/index.cfm)

City technology colleges
And all educational establishments in England on the EduBase register at http://www.education.gov.uk/edubase/home.xhtml

Other wider educational and community facilities may also be procured under the Framework, especially where co-located. Such wider educational and community facilities may include, but are not limited to, Sure Start provision, Early Year provision, Day Care, libraries, leisure and health facilities where these complement educational facilities.
For the avoidance of doubt the eligible bodies above shall include any providers of state funded education and shall also include any statutory successors and organisations created as a result of reorganisation or organisational change. In such circumstances clarifcation will be issued to those who are successful and eligible bodies.
HM Government requires that tender documentation issued by Government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (www.gov.uk/contracts-finder) for the general public. The resulting contract is also published.

EFA may use its discretion to redact information to protect key commercial interests or on prescribed grounds. More information will be provided at the tender stage.
Section II.1.2 – this notice covers the additional NUTS codes: UKD, UKE. UKF, UKG, UKH, UKJ, UKI, UKK
Section II.1.6 – it is envisaged that only ad hoc, minor requirements for ICT hardware/computer related equipment may be required under this framework, always in conjunction with a D&B contract requirement.
Section III.4 – Bidders are encouraged to consider the use of local supply chains when competing for a call-off contract under the framework’s Local Competition process. More information on the Local Competition process is set out in the Memorandum of Information.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before a contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

19.4.2013