Electoral and Electoral Registration Printing Contract

The council is seeking a service provider to meet its electoral printing requirements over the next 3-5 years.

United Kingdom-Chelmsford: Printing and distribution services

2020/S 099-238541

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Chelmsford City Council
Postal address: Civic Centre
Town: Chelmsford
NUTS code: UKH3
Postal code: CM1 1JE
Country: United Kingdom
Contact person: Selina Muir
E-mail: selina.muir@chelmsford.gov.uk
Telephone: +44 1245606606

Internet address(es):Main address: www.chelmsford.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-distribution-services./65825MZ76T

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Electoral and Electoral Registration Printing Contract

Reference number: 2020/SM/ELECPRT

II.1.2)Main CPV code

79824000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking a service provider to print and distribute items in relation to electoral registration and to print the stationary required for conducting an election. This will include the printing of registration forms, poll cards, ballot papers and postal vote stationary.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79824000

II.2.3)Place of performance

NUTS code: UKH3

Main site or place of performance:

Essex

II.2.4)Description of the procurement:

The Council is seeking a service provider to meet its electoral printing requirements over the next 3-5 years.

This will include printing and mailing of annual electoral registration documents and the printing of election forms and materials, including poll cards, ballot books and postal voting packs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/06/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/06/2020

Local time: 12:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Spring 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-distribution-services./65825MZ76T

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/65825MZ76T

Go reference: GO-2020518-PRO-16581756

VI.4)Procedures for review

VI.4.1)Review body

Official name: Chelmsford City Council
Postal address: Civic Centre
Town: Chelmsford
Postal code: CM1 1JE
Country: United Kingdom
Telephone: +44 1245606606

VI.4.2)Body responsible for mediation procedures

Official name: Chelmsford City Council
Postal address: Civic Centre
Town: Chelmsford
Postal code: CM1 1JE
Country: United Kingdom
Telephone: +44 1245606606

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/05/2020