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Electoral Management System Tender
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Electoral Management System Tender

Tuesday, 7 August 2018, 10:38

Electoral Management System Tender

The contract is for the provision of an electoral registration and elections management system and elections management system.

United Kingdom-Stretford: Software package and information systems

2018/S 149-342041

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Trafford Council
Trafford Town Hall
Stretford
M32 0TH
United Kingdom
Contact person: Miss Emily Taylor
Telephone: +44 1619121616
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.trafford.gov.uk/

Address of the buyer profile: http://www.trafford.gov.uk/

I.1)Name and addresses

Stockport Metropolitan Borough Council
Town Hall, Edward Street
Stockport
SK1 3XE
United Kingdom
Contact person: Caroline E Cooke
E-mail: caroline.e.cooke@stockport.gov.uk
NUTS code: UK
Internet address(es):Main address: www.stockport.gov.uk

I.1)Name and addresses

Rochdale Borough Council
Number One, The Riverside
Rochdale
OL161XU
United Kingdom
Contact person: Clare Poole
E-mail: clare.poole@rochdale.gov.uk
NUTS code: UK
Internet address(es):Main address: www.rochdale.gov.uk

I.1)Name and addresses

Bolton Metropolitan Borough Council
Bolton Town Hall, Victoria Square
Bolton
BL1 1RU
United Kingdom
Contact person: Steven Blyth
E-mail: steven.blyth@bolton.gov.uk
NUTS code: UK
Internet address(es):Main address: www.bolton.gov.uk

I.1)Name and addresses

Tameside Metropolitan Borough Council
Dukinfield Town Hall, King Street
Tameside
SK16 4LA
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UK
Internet address(es):Main address: www.tameside.gov.uk

I.1)Name and addresses

Manchester City Council
Town Hall, Albert Square
Manchester
M60 2LA
United Kingdom
Contact person: Tony Jefferson
E-mail: t.jefferson@manchester.gov.uk
NUTS code: UK
Internet address(es):Main address: www.manchester.gov.uk

I.1)Name and addresses

Metropolitan Borough of Bury
Town Hall, Knowsley Street
Bury
BL9 0SW
United Kingdom
Contact person: Warren Rafferty
E-mail: w.j.rafferty@bury.gov.uk
NUTS code: UK
Internet address(es):Main address: www.bury.gov.uk

I.1)Name and addresses

Oldham Borough Council
Civic Centre, West Street
Oldham
OL1 1LU
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UK
Internet address(es):Main address: www.oldham.gov.uk

I.1)Name and addresses

Salford City Council
Salford Civic Centre, Chorley Road
Swinton
M27 5AW
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UK
Internet address(es):Main address: www.salford.gov.uk

I.1)Name and addresses

Wigan Council
Town Hall
Wigan
WN1 1YN
United Kingdom
Contact person: Julie Coplin
E-mail: j.coplin@wigan.gov.uk
NUTS code: UK
Internet address(es):Main address: www.wigan.gov.uk

I.1)Name and addresses

Blackpool Council
Town Hall, Corporation Street
Blackpool
FY1 1EJ
United Kingdom
Contact person: Joanne Johnson
E-mail: joanne.johnson@blackpool.gov.uk
NUTS code: UK
Internet address(es):Main address: www.blackpool.gov.uk

I.1)Name and addresses

Blackburn with Darwen Council
King William Street, Town Hall
Blackburn
BB17DY
United Kingdom
Contact person: Emily Taylor
E-mail: emily.taylor@star-procurement.gov.uk
NUTS code: UK
Internet address(es):Main address: www.blackburn.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert?advertId=c6b36a0a-a395-e811-80ed-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert?advertId=c6b36a0a-a395-e811-80ed-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

AGMA Electoral Management System

Reference number: DN356978

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contract is for the provision of an electoral registration and elections management system and elections management system including associated support and maintenance capable of managing all aspects of elections and electoral registration processes in accordance with current and future legislation and to enable Returning officers / Electoral registration officer to meet statutory deadlines. The lead authority for this procurement exercise is Trafford Council on behalf of the Association of Greater Manchester Authorities (AGMA).

II.1.5)Estimated total value

Value excluding VAT: 672 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The contract is for the provision of an electoral registration and elections management system and elections management system including associated support and maintenance capable of managing all aspects of elections and electoral registration processes in accordance with current and future legislation and to enable Returning officers / Electoral registration officer to meet statutory deadlines. The lead authority for this procurement exercise is Trafford Council on behalf of the Association of Greater Manchester Authorities (AGMA). AGMA is a partnership between 10 Local Authorities and other public sector bodies within the Greater Manchester Area. In addition, AGMA has a number of associate members from Greater Manchester and the surrounding areas.

The Local Authority letting the agreement (Trafford Council) will be establishing this agreement by or on behalf of those AGMA members, associate members and the associate bodies linked to these Authorities. Participating local authorities in this contract include Bury, Bolton, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford and Wigan, plus associate AGMA members, Blackpool (will be joining 1.7.2019) and Blackburn with Darwen. It is conceivable that AGMA membership and associate membership may change over the life of the Agreement, and hence either expand or contract the list of contracting bodies eligible to use this Agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Following the expiry of the initial contract term, it will be subject to a possible extension period of a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 250-458642

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/09/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/09/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

STAR Procurement
Trafford Town Hall, Talbot Road
M32 0TH
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/08/2018