Electoral Print and Postage Service

Electoral Print and Postage Service

The London Boroughs of Barnet ,Harrow and Hounslow, are seeking to put in place a multi-supplier framework agreement for a maximum period of 5 years, for the provision of Electoral Services Printing and Postage requirements which will give the authorities and their Electoral Registration Officers / Returning Officers.

United Kingdom-London: Printed matter and related products

2014/S 012-017006

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Barnet
North London Business Park, Oakleigh Road South
For the attention of: Margaret.Ejikeme
N11 1NP London
UNITED KINGDOM
E-mail: margaret.ejikeme@barnet.gov.uk

Internet address(es):

General address of the contracting authority: http://barnet.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Harrow

London Borough of Hounslow

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Electoral Print and Postage Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: London boroughs of Barnet, Harrow and Hounslow.
NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Due to Local and General Elections occuring on a four yearly basis, obtaining award approval around this time has been difficult over the last contractual period. By extending the framework for an additional 12 month period should reduce any delays.

II.1.5)Short description of the contract or purchase(s)

The London Boroughs of Barnet ,Harrow and Hounslow, are seeking to put in place a multi-supplier framework agreement for a maximum period of 5 years, for the provision of Electoral Services Printing and Postage requirements which will give the authorities and their Electoral Registration Officers / Returning Officers:
— A clear and robust arrangement for requesting, obtaining and awarding print and postage contracts for appropriate electoral services activities.
— A solution which efficiently supports and facilitates the management, delivery and compliance of future elections and other electoral activities within the boroughs.
— ‘Best in Class’ levels of value-for-money, quality assurance and supplier service for its electoral print and postage requirements.
Each of the participating authorities may call-off and award separate contracts under the framework agreement, and transactions and mini competitions as appropriate will be conducted between the appointed suppliers and the individual authority(ies) concerned. Any formal contracts from this process will be entered into separately with the individual authority, with no relationship of joint or several liability between them.
Please Note: At this present time Hounslow has not committed to using the Framework and as such there is no guarantees that they will access the Framework Agreement.
Note also that there is no guarantee of any particular level of spend under the Framework.
II.1.6)Common procurement vocabulary (CPV)

22000000, 79800000, 22821000, 79810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Postage Services also required.
The range of values given in section II.1.4 is extensive to cover all potential call off contracts which may or may not be awarded under the framework agreement. However, notwithstanding the minimum value listed in section II.1.4 no guarantee can be given as to any minimum level of throughput and the Contracting Authority will retain the option to use the framework agreement or any other methods of procurement in the interests of achieving best value.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

This will be specified in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be specified in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This will be specified in the Tender documents available during the Tender stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in Regulation 23 of the Public Contracts Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As in the PQQ and Tender Pack.
Minimum level(s) of standards possibly required: As in the PQQ and Tender Pack.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As in the PQQ and Tender Pack.
Minimum level(s) of standards possibly required:
As in the PQQ and Tender Pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the Tender documents
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

5000005988
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 4.4.2014 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority reserves the right not to award any framework agreement or call off contract advertised pursuant to this notice or to award only a part or parts of any such framework agreement and/ or call off contracts.
The completed PQQ and ITT submissions for this opportunity will only be received electronically via: www.barnetsourcing.co.uk

All communications regarding this opportunity will only be accepted through www.Barnetsourcing.co.uk

Written responses will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via www.barnetsourcing.co.uk

If you experience any technical difficulties please contact nicholas.lowe@barnet.gov.uk

(MT Ref:112067)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The standstill period ends at midnight at the end of the tenth day after the date on which the Contracting Authority sends a compliant award decision notice to all the relevant operators by e-mail.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2014