Electrical and Mechanical Planned Maintenance Tender

Electrical and Mechanical Planned Maintenance Tender

Electrical, Mechanical and Public Health Planned Preventative Maintenance. Homes and Communities Agency.

United Kingdom-Gateshead: Repair and maintenance services of electrical and mechanical building installations

2013/S 171-296240

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
For the attention of: Ashley Thomason
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500
E-mail: ppm@hca.gsi.gov.uk
Fax: +44 1914875690

Internet address(es):

Address of the buyer profile: www.homesandcommunities.co.uk

Further information can be obtained from: MBE Consultants Limited on behalf of the Homes and Communities Agency
5 Grosvenor House, Grosvenor Road
For the attention of: Peter Pollard
CV1 3FE Coventry
UNITED KINGDOM
Telephone: +44 2476256600
E-mail: mail@mbec.co.uk
Fax: +44 2476256656
Internet address: www.mbec.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: MBE Consultants Limited on behalf of the Homes and Communities Agency
5 Grosvenor House, Grosvenor Road
For the attention of: Peter Pollard
CV1 3FE Coventry
UNITED KINGDOM
Telephone: +44 2476256600
E-mail: mail@mbec.co.uk
Fax: +44 2476256656
Internet address: www.mbec.co.uk

Tenders or requests to participate must be sent to: MBE Consultants Limited on behalf of the Homes and Communities Agency
5 Grosvenor House, Grosvenor Road
For the attention of: Peter Pollard
CV1 3FE Coventry
UNITED KINGDOM
Telephone: +44 2476256600
E-mail: mail@mbec.co.uk
Fax: +44 2476256656
Internet address: www.mbec.co.uk

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Electrical, Mechanical and Public Health Planned Preventative Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of electrical and mechanical building installations. Risk or hazard assessment other than for construction. The Homes and Communities Agency wish to appoint a single contractor to provide an efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability.
II.1.6)Common procurement vocabulary (CPV)

50710000, 90711100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The initial contract is to be for a 3 year term with an option to extend for a further 2 12 month periods.
Arpley House, Warrington is a modern office building that was built in 2000 and extends to 2 840 sq. metre over ground, first and second floors. The main plant room is located on the roof area and the building is served by a passenger lift. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.
St George’s House, Gateshead is a refurbished office building that was built in 1937 and extends to 3300 sq. metre over ground, first and second floors. The main plant room is located in the basement area where a diesel back generator is housed. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.
One Piccadilly, Manchester is a modern office building that was built in 2003 and extends to 949 sq. metres over part 4th floor in a multi tenanted building. The main plant room is located on the roof area and access is via the Landlords current FM provider Carillion. The building is leased by HCA and is home to approx. 90 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm. Please note the lease on this property is set to expire on 1.1.2015.
Estimated value excluding VAT:
Range: between 425 000 and 475 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: St Georges House, Gateshead M&E Maintenance

1)Short description

The Homes and Communities Agency wish to appoint a single contractor to provide an efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability.
2)Common procurement vocabulary (CPV)

50710000, 90711100

3)Quantity or scope

St George’s House, Gateshead is a refurbished office building that was built in 1937 and extends to 3 300 sq. metre over ground, first and second floors. The main plant room is located in the basement area where a diesel back generator is housed. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.
Estimated value excluding VAT:
Range: between 200 000 and 225 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Arpley House, Warrington and One Piccadilly, Manchester M&E Maintenance

1)Short description

The Homes and Communities Agency wish to appoint a single contractor to provide an efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability.
2)Common procurement vocabulary (CPV)

50711000, 90711100

3)Quantity or scope

Arpley House, Warrington is a modern office building that was built in 2000 and extends to 2 840 sq. metre over ground, first and second floors. The main plant room is located on the roof area and the building is served by a passenger lift. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.
One Piccadilly, Manchester is a modern office building that was built in 2003 and extends to 949 sq. metres over part 4th floor in a multi tenanted building. The main plant room is located on the roof area and access is via the Landlords current FM provider Carillion. The building is leased by HCA and is home to approx. 90 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm. Please note the lease on this property is set to expire on 1.1.2015.
Estimated value excluding VAT:
Range: between 225 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: St Georges House, Gateshead, Arpley House, Warrington and One Piccadilly, Manchester M&E Maintenance

1)Short description

The Homes and Communities Agency wish to appoint a single contractor to provide an
efficient and cost-effective building services maintenance service. The contractor will ensure the building is a safe and comfortable place to work which is compliant with all the current regulations. The contractor would be expected to be proactive in their approach to Health and Safety and Sustainability.
2)Common procurement vocabulary (CPV)

50711000, 90711100

3)Quantity or scope

Arpley House, Warrington is a modern office building that was built in 2000 and extends to 2 840 sq. metre over ground, first and second floors. The main plant room is located on the roof area and the building is served by a passenger lift. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.
St George’s House, Gateshead is a refurbished office building that was built in 1937 and extends to 3 300 sq. metre over ground, first and second floors. The main plant room is located in the basement area where a diesel back generator is housed. The building is owned by HCA and is home to approx. 170 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm.
One Piccadilly, Manchester is a modern office building that was built in 2003 and extends to 949 sq. metres over part 4th floor in a multi tenanted building. The main plant room is located on the roof area and access is via the Landlords current FM provider Carillion. The building is leased by HCA and is home to approx. 90 staff. Operational hours are on a Monday to Friday basis between the hours of 7am to 7pm. Please note the lease on this property is set to expire on 1.1.2015.
Estimated value excluding VAT:
Range: between 425 000 and 475 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Refer to PQQ and MOI
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to PQQ and MOI
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to PQQ and MOI
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ and MOI
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ and MOI
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to PQQ and MOI
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HCAE14018
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All discussions, meetings and communications will be conducted in English.
The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP.
This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.
Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (‘The Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response.
The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting http://www.homesandcommunities.co.uk/ethical-policies for further information.

All dates included in this notice are provisional and potentially subject to revision.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=72250811

GO Reference: GO-201392-PRO-5085233

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Homes and Communities Agency
St Georges House
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

Body responsible for mediation procedures

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Homes and Communities Agency
St Georges House
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

VI.5)Date of dispatch of this notice:2.9.2013