Electrical Component Condition Monitoring for The Carbon Trust

Electrical Component Condition Monitoring for The Carbon Trust

A significant amount of failures in offshore wind farms has been observed in electrical components (e.g. air coil reactor overheating, IGBT failures etc.). Some of these are associated with limited technical downtime and effort to repair while others require the use of lifting equipment and specialised vessels with longer downtimes.

United Kingdom-London: Research and development services and related consultancy services

2014/S 240-422382

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Carbon Trust
4th Floor, Dorset House, 27-45 Stamford Street
Contact point(s): Please include ‘Technical Delivery Consultant (Condition Monitoring for Electrical Components)’ in the subject field of all emails
SE1 9NT London
Telephone: +44 2078324549
E-mail: dimistris.kostopoulos@carbontrust.com

Internet address(es):

General address of the contracting authority: www.carbontrust.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Carbon Trust
4th Floor Dorset House 27-45 Stamford Street
SE1 9NT London

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Electrical Component Condition Monitoring.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Carbon Trust is working on a major offshore wind technology accelerator initiative focussed on reducing the cost of energy (GBP/MWh) from offshore wind by more than 10 %. This initiative, the Offshore Wind Accelerator (OWA), is funding large-scale research, development and demonstration (RD&D) projects to unlock technological barriers to advance the industry, and thereby accelerate its development so that significant carbon emissions reductions are achieved. Projects have been selected based on their potential impact on the cost of offshore wind farms and on their ability to deliver operational improvements in the short to medium term. The OWA has been structured as a funding collaboration between the Carbon Trust and a number of international energy companies active in offshore wind farm development.
This invitation to tender relates to a ‘Component Monitoring Systems’ project.
A significant amount of failures in offshore wind farms has been observed in electrical components (e.g. air coil reactor overheating, IGBT failures etc.). Some of these are associated with limited technical downtime and effort to repair while others require the use of lifting equipment and specialised vessels with longer downtimes. In all cases there is uncertainty due to the weather window and as a consequence the impact of sudden failures could be significant. This fact is currently reflected in high O&M costs, accounting roughly for 25 % of the overall life-cycle cost (ECN, 2014). The OWA partners would like to understand the role condition monitoring systems could play in reducing these risks and their associated costs by performing an accurate diagnosis of the system health and possibly promoting preventive and properly planned maintenance. This project aims to address this problem by identifying condition monitoring techniques/systems applicable to electrical components in operation (e.g. transformers, converters etc.). In terms of component type in this project both HVAC and HVDC components are included. The analysis is not including the wind turbine generator or other wind turbine components e.g. pitch system. However, it is expected that in case the contractor identifies findings applicable to components that are of similar nature between offshore substations and offshore wind turbines then the analysis will be extended to identify the cost benefit of expanding the use of those systems to wind turbines.
The work performed in this project is aimed to reduce the operating cost of offshore wind farms. Offshore wind is a sector where cost reduction is a must and as a consequence the adoption of any system should have a clear cost reduction potential on OPEX considering the complete overview of offshore wind finances.
The main objective of this project to explore how condition monitoring can be used to reduce risks/costs associated with electrical component operation.
This can be broken down into the following detailed objectives:
1. Define key failures and risks associated with electrical component operation;
2. Understand the condition monitoring solutions which exist (or could be developed) to address these risks (in offshore wind and other industries);
3. Determine key benefits and qualitatively assess the financial upside of various condition monitoring solutions under common design assumptions; and,
4. Identify gaps and challenges that could form the subject of a competition.
In order to achieve tangible results the contractor is required to perform a wide range industry engagement.

II.1.6)Common procurement vocabulary (CPV)

73000000, 76500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See above short description.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

May be offered and/or required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details are set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the service provider is a consortium, the members of the consortium must select from amongst themselves a lead contractor acceptable to the Carbon Trust.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to submit responses to the questions set out in sections III.2.2) and III.2.3) of this contract notice in their proposal. Partial completion of the details pertaining to this section may disqualify the Bidder’s proposal from consideration in this procurement.
Bidders are required to state that they are free of any commercial interests, partnership arrangements or contracts underway or other matters which may present a conflict or potential conflict of interest in respect of the provision of these services.
If a bidder thinks that they may have any conflict or potential conflict of interest, the bidder should describe the details of this conflict and provide details of whether and how it would propose to manage such a conflict in a satisfactory and robust manner.
The Carbon Trust reserves the right to require the provision of further information in relation to the bidder’s response to this pre-condition.
This is a mandatory pre-condition. If the Carbon Trust is not satisfied with the bidder’s response, the bidder’s tender will be non-compliant.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. Has your organisation met the terms of its banking facilities and loan agreements (if any) during the past year? If no, what were the reasons, and what has been done to put things right?
2. Has your organisation met all its obligations to pay its creditors and staff during the past year? If no, explain why not?
3. Does any of the following apply to your organisation, or to (any of) the director(s)/partners/proprietor(s).
(a) Is in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors, or subject to relevant proceedings?
(b) has commenced negotiations with all or a class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors, other than (where the potential provider is a company) for the sole purpose of a scheme for its bona fide solvent amalgamation or solvent reconstruction;
(c) a petition is filed (which is not dismissed within 14 days of its service), a notice is given, a shareholders meeting is convened to consider a resolution, a resolution is passed, or an order is made, for or in connection with the winding up of the potential provider, other than for the sole purpose of a scheme for its bona fide solvent amalgamation or solvent reconstruction;
(d) Has been convicted of a criminal offence related to business or professional conduct?
(e) Has committed an act of grave misconduct in the course of business?
(f) Has not fulfilled obligations related to payment of taxes?
(g) Is guilty of serious misrepresentation in supplying information?
(h) Is not in possession of relevant licences or membership of an appropriate organisation where required by law?
4. Supply details of company standing (annual accounts and turnovers for the last 3 years in the area of business most relevant to the work under consideration, number of staff, length of time trading).
5. Provide copies of any public liability, employer’s liability and professional indemnity insurance certificates.
Minimum level(s) of standards possibly required: Evidence that the service provider is in a satisfactory financial position to deliver the required services.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Have you had any contracts terminated for poor performance in the last 3 years, or any contracts where damages have been claimed by the other contracting party? If yes, please provide details.
2. Details and/or certificate(s) attesting the company or companies’ conformity with quality assurance standards and any other standards relevant to the services.
3. Indication of whether any proportion of the contract would be sub-contracted to another organisation and if so the proportion of the contract that would be sub-contracted.
4. Detail staff turnover rates.
Minimum level(s) of standards possibly required:
Demonstrate the capacity to perform the services required.
The Bidder should demonstrate sufficient aptitude to deliver the services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Approach to Work — See Section VI.3) for additional information about the nature of the criterion. Weighting 35

2. Experience Project 1 and 2; see Section VI.3) for additional information about the nature of the criterion. Weighting 30

3. Staff Skills; see Section V1.3) for additional information about the nature of the criterion. Weighting 15

4. Price; See Section VI.3) for additional information. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2015 – 18:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 40 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information

Additional information pertaining to the Award Criteria to be adopted for this procurement: See ITT document.
Bidders should take the following evaluation criteria into account when preparing and submitting their tenders.
Criterion 1: Approach to Work:
Bidders are required to provide the evidence of the approach to work within the main body of the tender (not in a separate document).
Proposed approach:
Bidders are required to provide a detailed description of how they plan to deliver each work package described in Annex A of the ITT. The scope of work described in Annex A of this ITT is the required range of activities to complete this project. Bidders must clearly set out how they will deliver each of these activities. Moreover, bidders should elaborate on the work described in Annex A of this ITT and provide proof that they fully understand the tasks of Annex A of this ITT.
In addition, bidders are invited to make suggestions of additional areas of work or alternative or substitute activities to those described in Annex A, that would further support the objective of this work (‘Suggestions’). If the bidder chooses to propose Suggestions they are required to clearly and separately identify each of these Suggestions in their proposal. Bidders must give a detailed description of each Suggestion and explain the reasoning and advantages that will be derived from acceptance of the Suggestion. Bidders must also explain the impact of implementation of the Suggestion on the activities set out in Annex A and/or on the continued requirement for these activities.
Furthermore bidders should provide a detailed plan on how to deal with challenges in performing the tasks described in Annex A of this ITT e.g. if an analysis based on some data sets is required then bidder should suggest how the data will be acquired or estimated in order to deal with the task.
Bidders should note that the Carbon Trust reserves the right to accept some, all or none of the Suggestions.
Bidders must ensure that they clearly differentiate (including by use of separate topic headings and paragraphs) their Suggestions from the detailed description required by the first paragraph above.
Project management:
Bidders are required to describe how they will manage the project utilising appropriate resources and describe how they will work with the various stakeholders, such as the OWA TWG, to get information and manage potentially conflicting relationships. It is not expected that the Contractor will have to run any workshops with stakeholders. Bidders will be required to confirm or comment on their ability to carry out the activities detailed in the scope of works within the initial term of the Contract and provide an outline plan of work.
Criterion 2 — Experience:
Bidders are required to provide the experience evidence as an appendix, at the end of the bid document (not in a separate document).
Bidders should elaborate on their experience relevant to the delivery of the scope of work. The bidder is expected to explain how their past experiences are relevant for this tender and have experience in at least:
— condition monitoring systems,
— offshore electrical components,
— Offshore Wind O&M,
— Techno-economic appraisal of projects and technologies in the renewables sector and risk assessment.
In addition, the bidder should provide at least 2 examples (with reference to specific roles, responsibilities and activities the bidder undertook) of previous work which illustrates the bidder’s skills, capabilities, and experience in all of these areas (bidders may wish to make reference to submitted examples of previous work for other clients).
Furthermore where relevant bidders should provide supporting arguments on how they will transfer to offshore wind consolidated experiences in other industries. For example if a bidder has experience in the oil and gas industry it should be extensively explained how this experience will be useful for the offshore wind and how it will be possible to do it having in mind that the offshore wind is a unique business case in being driven by cost reduction.
Finally the bidders should provide a detailed plan on how they will bridge eventual gaps in their experience through industry engagement and they should provide reference on how they have performed this in the past.
Bidders are advised that experience is considered a key important criterion and partnerships with other companies to support certain areas of experience are welcomed.
Criterion 3 — Staff Skills:
Bidders are required to provide the staff skills evidence as an appendix, at the end of the bid document (not in a separate document):
(a) CVs/Resumes — Detailed CVs/Resumes for any staff who will be involved with this Contract together with proposed project structure, intended position of staff in the project, and main responsibilities. CVs should include professional memberships of proposed staff working on this project.
(b) Applicable skills — Bidders should elaborate on the most relevant skills of the selected staff that will be applicable in the project.
(c) Expert engagement — A close working relationship with key stakeholders such as vessel and access designers, vessel operators, shipyards, installers and marine operations experts as well as the OWA Technical Working Group are seen relevant to the success of this project. Please supply ideas of how these groups can be engaged and leveraged.
Criterion 4 — Price:
In the event that tenderers plan to use or rely on existing IP or knowhow for the project (e.g. existing O&M modelling tools), the Carbon Trust’s expectation is that a premium will not be charged for leveraging this IP or knowhow. Furthermore, bidders need to ensure that they are charging offshore wind market rates, which traditionally are lower than those in other industries.
Besides, bidders are required to provide the evidence of the approach to work within the main body of the tender (not in a separate document).
(a) Day rates and man-hours for all staff grades — Bidders are required to provide day rates for all staff grades. In addition, they are required to input the man-hours involved in each work package described in Annex A of the ITT. The bidders should clearly analyse the rationale behind the allocation of hours in each work package.
(b) Fixed price for the project — Project cost breakdown by work package, time and rate of person completing the work as specified in Section 5.6.
Bidders are required to specify expected expenses apart from the estimated budget for each work package.
Carbon Trust will reimburse reasonable expenses at cost and receipts may be requested. Pre-approval will be required for travel costs over 150 GBP per return journey and combined hotels and subsistence cost exceeding 200 GBP per day.
(c) Cost breakdown of approach and Suggestions — bidders are required to clearly specify the cost breakdown of this bid in terms of the activities described in Annex A of the ITT and the bidders Suggestions, describing how these Suggestions affect the proposed budget.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Carbon Trust will incorporate a standstill period in accordance with the Public Contract Regulations at the point information on the award of the contract(s) is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: