Electrical Installation Inspection and Quality Assurance

Electrical Installation Inspection and Quality Assurance

A service to undertake routine testing and inspection of domestic electrical installations in occupied and void properties within the Council’s ownership.

United Kingdom-Wokingham: Technical building-inspection services

2013/S 152-264852

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wokingham Borough Council
Civic Offices, Shute End
Contact point(s): Tenant Services, Asset Management Section
For the attention of: Peter Bird
RG40 1WL Wokingham
UNITED KINGDOM
Telephone: +44 7780600953
E-mail: peter.bird@wokingham.gov.uk

Internet address(es):

General address of the contracting authority: www.wokingham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Domestic Electrical Installation Inspection and Quality Assurance in Social Housing Dwellings in the Wokingham District.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

A service to undertake routine testing and inspection of domestic electrical installations in occupied and void properties within the Council’s ownership; in addition the contract requires an audit function to test and inspect electrical installations undertaken by the Council’s electrical works contractor.
II.1.6)Common procurement vocabulary (CPV)

71631300, 71315400, 71630000, 71631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is planned for 300 properties to be inspected in each of the 1st 2 years and 400 properties a year in each of the 3rd, 4th and 5th years. This contract covers years 1 to 3 with a possible extension to cover years 4 and 5.
II.2.2)Information about options

Options: yes
Description of these options: There shall be an option to extend the contract for a further period of 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Inspectors undertaking the service shall be required to be ‘competent persons’ as defined in BS7671 and the IEE Regulations 17th Edition.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete the contracting authority’s pre-qualification questionnaire (PQQ) which can be obatined from the address in Section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1 The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1 The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Inspectors undertaking the service shall be required to be ‘competent persons’ as defined in BS7671 and the IEE Regulations 17th Edition.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: These are set out in the PQQ (see III.2.2 above)
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Arrangements for delivery of KPIs. Weighting 10

3. Resourcing arrangements for the delivery of the service. Weighting 10

4. Administrative procedures. Weighting 10

5. Risk assessments for working in occupied residential premises. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.9.2013 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This communication shall include details of the award criteria; the reasons for the decision and the characteristicsand relative advantage of the successful tender; the scores obtained by the applicant and that of the successfultenderer; the successful operator’s name and the date when the standstill period ends.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before thecontract is entered into.
Such additional information should be required from the address in part I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2013