Electrical Installation Inspection and Quality Assurance
A service to undertake routine testing and inspection of domestic electrical installations in occupied and void properties within the Council’s ownership.
United Kingdom-Wokingham: Technical building-inspection services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Wokingham Borough Council
Civic Offices, Shute End
Contact point(s): Tenant Services, Asset Management Section
For the attention of: Peter Bird
RG40 1WL Wokingham
Telephone: +44 7780600953
General address of the contracting authority: www.wokingham.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Domestic Electrical Installation Inspection and Quality Assurance in Social Housing Dwellings in the Wokingham District.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKJ11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
A service to undertake routine testing and inspection of domestic electrical installations in occupied and void properties within the Council’s ownership; in addition the contract requires an audit function to test and inspect electrical installations undertaken by the Council’s electrical works contractor.
II.1.6)Common procurement vocabulary (CPV)
71631300, 71315400, 71630000, 71631000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is planned for 300 properties to be inspected in each of the 1st 2 years and 400 properties a year in each of the 3rd, 4th and 5th years. This contract covers years 1 to 3 with a possible extension to cover years 4 and 5.
II.2.2)Information about options
Description of these options: There shall be an option to extend the contract for a further period of 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Inspectors undertaking the service shall be required to be ‘competent persons’ as defined in BS7671 and the IEE Regulations 17th Edition.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete the contracting authority’s pre-qualification questionnaire (PQQ) which can be obatined from the address in Section I.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1 The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1 The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Inspectors undertaking the service shall be required to be ‘competent persons’ as defined in BS7671 and the IEE Regulations 17th Edition.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: These are set out in the PQQ (see III.2.2 above)
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 60
2. Arrangements for delivery of KPIs. Weighting 10
3. Resourcing arrangements for the delivery of the service. Weighting 10
4. Administrative procedures. Weighting 10
5. Risk assessments for working in occupied residential premises. Weighting 10
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 2.9.2013 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This communication shall include details of the award criteria; the reasons for the decision and the characteristicsand relative advantage of the successful tender; the scores obtained by the applicant and that of the successfultenderer; the successful operator’s name and the date when the standstill period ends.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before thecontract is entered into.
Such additional information should be required from the address in part I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:2.8.2013