Electrical Property Repairs and Maintenance Service for Void Domestic Properties

Electrical Property Repairs and Maintenance Service for Void Domestic Properties

Contractors shall perform electrical repair and maintenance work in empty domestic properties to make them suitable for new tenants.

United Kingdom-Nottingham: Electrical services

2013/S 159-277977

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Broxtowe Borough Council
Council Offices, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk

Internet address(es):

General address of the contracting authority: www.broxtowe.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA5263

Further information can be obtained from: Broxtowe Borough Council
Council Offices, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: http://www.broxtowe.gov.uk/index.aspx?articleid=12484

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: http://www.broxtowe.gov.uk/index.aspx?articleid=12484

Tenders or requests to participate must be sent to: Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: http://www.broxtowe.gov.uk/index.aspx?articleid=12484

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Electrical Property Repairs and Maintenance Service for Void Domestic Properties.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Borough of Broxtowe.
NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Broxtowe Borough Council wishes to enter into an agreement for the supply of ‘Electrical Property Repairs and Maintenance Service for Void Domestic Properties’.
The main points of the contract are:
Contractors shall perform electrical repair and maintenance work in empty domestic properties to make them suitable for new tenants. It is intended that this will operate as a framework agreement with three suppliers participating. Broxtowe Borough Council requires an NICEIC (or equivalent body for applicants who do electrical installations and alterations) approved electrical contractors to carry out domestic electrical property repairs and maintenance to void properties including periodic and domestic visual inspections, electric upgrades and general electrical repairs and replacements to fittings and any such related requirements requested by the Council. All the work will be required in the area of the Borough of Broxtowe. There is no guarantee of workloads due to the nature of the requirement and that expenditure is dictated by budgetary constraints. The Council will require the successful Contractors to engage with its Economic Development section to put in place a scheme to provide training, qualifications and job interviews for its residents where appropriate and also target recruitment adverts as directed by the Economic Development Section. The successful contractor will offer work-shadowing opportunities when requested by the Council.
Tender documents can be downloaded from here:
http://www.broxtowe.gov.uk/index.aspx?articleid=12484

II.1.6)Common procurement vocabulary (CPV)

71314100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Over four years the expenditure for the framework could be about 500,000 GBP up to 1,000,000 GBP. This is the frameowrk value only. Successful contractors will not be guaranteed any volume or value of work. Contract requirements are dependent of works required and budgets available.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 2 year extension.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if as contract is awarded to a consortium then the Contracting Authority may require the consortium to form a legal entity before entering into a framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
See tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
See tender documentation.
Minimum level(s) of standards possibly required:
NICEIC accrdited or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: Plese see tender documents. There will be a pass / fail section and then a assessment shall be made of the operators previous experience and performance. Each operator shall be given a score out of 100 if they pass the ‘pass / fail’ section. This score will be used to rank the operators and the top 10 shall be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HLCEV2013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

4.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tender documents can be downloaded from here:
http://www.broxtowe.gov.uk/index.aspx?articleid=12484

This is a ‘Restricted Tender’ process and therefors bidders need to go through a pre-qualification process. The deadline for submitting the PQQ is 12 Noon on the 4th October 2013.
The procurement process is subject to the Public Services (Social Value) Act 2012.
The bidders will also be expected to work with the Council to identify recruitment and training opportunities and identify areas where the local community will benefit from the award of this contract.
Transfer of Undertakings (Protection of Employment) Regulations are not applicable to this contract.
(MT Ref:107719)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Such information should be requested from the address stated in section I.1 above. If an appeal regarding the award of Contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 no 5) as amended by the Public Contracts (Amendments) Regulations 2009 (SI 2009 No 2992) and The Public rocurement (Miscellaneous Amendments) Regulations 2011 provide for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious rule breaches have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening fines or both.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.8.2013