Electrical rewires tender for Ipswich Borough Council properties

Electrical rewires tender for Ipswich Borough Council properties

A review of these services has recommended the tendering of the Electrical Rewire Contract, which will, therefore, form the basis of the requirements of the Request for Proposals that will be issued as an Invitation to Tender.

United Kingdom-Ipswich: Repair and maintenance services of electrical distribution equipment

2014/S 049-080871

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ipswich Borough Council
Russell Road
Contact point(s): Ipswich Borough Council
For the attention of: Hayward Frost
IP1 2DE Ipswich
UNITED KINGDOM
Telephone: +44 147343749
E-mail: hayward.frost@ipswich.gov.uk

Internet address(es):

General address of the contracting authority: www.ipswich.gov.uk

Address of the buyer profile: https://www.suffolksourcing.co.uk

Electronic access to information: https://www.suffolksourcing.co.uk

Electronic submission of tenders and requests to participate: https://www.suffolksourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Electrical rewires tender for Ipswich Borough Council properties.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Ipswich, Suffolk.
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Ipswich Borough Council (IBC) is responsible for the provision of Rewires in Council Managed Properties within the Ipswich area and directly provides the maintenance of various types for these properties. The department of the Council responsible for these operations is known as Ipswich Borough Contacts. A review of these services has recommended the tendering of the Electrical Rewire Contract, which will, therefore, form the basis of the requirements of the Request for Proposals that will be issued as an Invitation to Tender. It is intended to allow for the complete rewire of each property from the meter head position right through to each connection of each final sub circuit (of all existing circuits within the property) and, for the addition of circuit as prescribed within latter parts of the specification. The contractor is to include all materials (wiring and accessories) necessary to complete the installation. There is an Electrical Rewire Specification ref updated by B Pearce which is included in the documents for information. (Appendix 2), This also includes for Electrical inspections at 5 yearly intervals, this is 4 year contact with 1 year plus 1 year extension.nb The contact will start on 1.10.2014.
II.1.6)Common procurement vocabulary (CPV)

50532400, 50532000, 50711000, 45311000, 45311100, 45311200, 45317300

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

4 year contract, plus 1 extra year, plus 1 extra year. The Contractor is to provide Re Wire Services as per specification set out in the tender documents.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The authority may require a parent guarantee if the contact contact is awarded to a subsidiary company. A performance bond maybe required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators who express an interest in the contract will required to complete a pre qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the pre-qualification Questionnaire.
Minimum level(s) of standards possibly required: The contractor to have a minimum of GBP 2 million pound turnover averaged over last 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Approved NIEC Contractor or ECA Contractor.
SSIP Certified
Project Experience of Re Wires in tenanted properties, 3 number over last 5 years.
Experience of Basic Asbestos Removal awareness training plus its use in projects, over the last 5 years and 3 projects.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 9
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Technical. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IBC00322
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Tender (including tender percentages/related price) must remain valid for a minimum period of up to and including the intended start date of the Contract.
The time limit stated in IV.3.4 is for returning the Pre-Qualification Questionnaire. Requests to participate may only be made by obtaining and completing the Pre-Qualification and returning it to the contracting authority at the address stated in I.1.1.
The address and time limit for the return of tenders will be stated in the tender documents, which will be sent to those candidates who are selected to participate.
All dates and time periods specified in this notice are provisional and the contracting authority reserves the right to change them.
The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the project detailed at II.1 above in no circumstances will it be responsible for any costs incurred by economic operators as a result of the publication of this notice or otherwise in connection with their tenders. Full details of this tender can be found on the Suffolk Sourcing System – www.suffolksourcing.co.uk. Before viewing this tender, please refer to the Suffolk SourcingSystem ‘user guides’ which can be assessed via the Suffolk Sourcing Homepage. Suffolk Sourcing is an e-tendering system jointly operated by Suffolk County, District and Borough Councils.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Corporate Services
Grafton House,15-17 Russell Road
IP1 2DE Ipswich
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.3.2014