Electrical Services Facilities Management Contract – West Yorkshire

Electrical Services Facilities Management Contract – West Yorkshire

Electrical building service inspection, testing, maintenance and repair works.

United Kingdom-Bradford: Repair and maintenance services of electrical building installations

2020/S 004-003994

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West Yorkshire Fire and Rescue Authority
National registration number: United Kingdom
Postal address: Oakroyd Hall, Birkenshaw, West Yorkshire
Town: Bradford
NUTS code: UKE4
Postal code: BD11 2DY
Country: United Kingdom
Contact person: Robert Whetham
E-mail: wyfrs@robertwhetham.co.uk
Telephone: +44 1274317323
Internet address(es):Main address: https://westyorksfire.gov.uk

Address of the buyer profile: http://westyorksfire.gov.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


Access to the procurement documents is restricted. Further information can be obtained at: https://robertwhetham.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://robertwhetham.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Metropolitan West Yorkshire Fire Authority

I.5)Main activity

Other activity: Emergency Fire and Rescue Services

Section II: Object

II.1)Scope of the procurement


Electrical Services Facilities Management Contract Across West Yorkshire

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Electrical building service inspection, testing, maintenance and repair works across various electrical service installations in strategically located fire authority buildings across the whole of West Yorkshire.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE4
Main site or place of performance:

West Yorkshire.

II.2.4)Description of the procurement:

West Yorkshire Fire and Rescue Authority

Electrical services facilities management contract

Expression of interest

1.7.2020 to 30.6.2023

Applications are invited from suitably qualified and experienced electrical building services contractors who wish to be considered for the provision of a 3-year term electrical maintenance facilities management contract upon all fire authority properties across the West Yorkshire area.

The contract will be initially let for 3 years with the option to extend for 2 further individual years.

The contract will include the inspection, testing, maintenance and repair of the following:

— fixed wiring,

— lightning protection conductors,

— emergency lighting,

— fixed and portable appliances,

— fire alarms,

— microwave ovens,

— switchgear.

The contract will also include a general and an emergency call out service on a 365 day per year, 24 hours a day basis.

Contractors are required to be members of the following:

— ECA,


And shall also be registered with a Safety Scheme in Procurement (SSIP) member scheme.

The fire alarm works will be subject to BAFE requirements, membership and accreditation.

Applicants will be required to satisfy enhanced security and health and safety requirements.

There is no pre-qualification questionnaire to complete, but contractors shall provide the following information with their submission to register their interest:

— brief resume of company,

— management and workforce structure,

— financial values of work undertaken,

— geographical work areas.

Applicants shall also provide evidence of their required trade accreditation and membership details.

Further required submission details include:

— summary trading accounts for the last 3 years,

— bank reference details,

— company health and safety policy,

— confirmation of compliance with the Asylum and Immigration Act 2006,

— evidence of HMG Security Policy Framework baseline personnel security standard checks,

— 5 000 000 GBP public liability insurance certificate,

— 5 000 000 GBP products liability insurance certificate,

— 10 000 000 GBP employers liability insurance certificate,

— 2 000 000 GBP professional indemnity insurance certificate,

— tax certificate details,

— 3 client reference contacts, preferably including one public sector body.

Responses will be assessed for suitability prior to shortlisting for invitations to tender and awarding of the contract.

Those willing to respond to this notice should reply electronically by email by noon 14.2.2020 to West Yorkshire Fire and Rescue Service, care of the following company:


Robert Whetham Associates Ltd

West Yorkshire Office

Hub 26

Hunsworth Lane


West Yorkshire

BD19 4LN

Tel:01274 317323

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Possibly an extension of 2 individual additional years after the initial contracted 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

A minimum of 5 candidates will be selected and invited to tender following the suitability assessment of received expressions of interest.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All as detailed in II.2.4) above.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Typical electrical contractor accreditations:

ECA, NICEIC and Safe Systems in Procurement (SSIP)

Fire Alarm Works subject to BAFE requirements, membership and accreditation

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Contractors to be of general sound financial standing. Specialist credit and financial checks to be undertaken for suitability to undertake this level of contracted work.

Minimum level(s) of standards possibly required:


III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Suitably qualified and experienced, competent electrical building services contractors required.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:


GO Reference: GO-202013-PRO-15761922

VI.4)Procedures for review

VI.4.1)Review body

Official name: West Yorkshire Fire and Rescue Authority
Postal address: Oakroyd Hall, Birkenshaw, West Yorkshire
Town: Bradford
Postal code: BD11 2DY
Country: United Kingdom
E-mail: noel.rodriguez@westyorksfire.gov.uk
Telephone: +44 1274655871Internet address: http://westyorksfire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Deadline 31.3.2020.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: