Electrical Services Tender Leicester

Electrical Services Tender Leicester

Appointed contractors are to carry out all electrical reactive maintenance as directed by the Council’s property help-desk in a timely manner in accordance with the service levels and response times. 

United Kingdom-Leicester: Repair and maintenance services

2014/S 177-313001

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicestershire County Council
Commercial and Procurement Services, County Hall, Leicester Road Glenfield
For the attention of: Mrs Julia Hoskins
LE3 8RA Leicester
UNITED KINGDOM
Telephone: +44 1163055571
E-mail: julia.hoskins@leics.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.eastmidstenders.org

Tenders or requests to participate must be sent to: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Reactive Maintenance: Electrical Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Leicestershire County Council owned and operated buildings as well as Academies and any other public bodies across the county of Leicestershire.
Buildings included within this contract comprise a range of building types including Schools, Academies, Libraries, Residential Care Homes, Offices, Registrars, Museums, Industrial Units, Caretaker’s Houses, and many more.

NUTS code UKF2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Appointed contractors are to carry out all electrical reactive maintenance as directed by the Council’s property help-desk in a timely manner in accordance with the service levels and response times. The key objectives are to ensure that the buildings remain operational but above all are safe and secure with a comfortable environment for their occupants.
Buildings included within this contract comprise a range of building types including Schools, Academies, Libraries, Residential Care Homes, Offices, Registrars, Museums, Industrial Units, Caretaker’s Houses, and other building types can be included.
Successful Contractors will be expected to work for the duration of the framework agreement under a contractual arrangement defined by the JCT Contract family.

II.1.6)Common procurement vocabulary (CPV)

500000005070000050710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Contractors are required to provide 24 hours 365 days per year repair and maintenance response when instructed by the Council’s Property Services Help-desk. Normal working hours are classified as: Monday to Friday 7:30 am to 6:00 pm. Out of normal working hours are classified as: Monday to Friday before 7:30 am and after 6:00 pm, and all day Saturday, Sunday and Bank holidays. Attendance on site in response to an instruction from the Council’s Property Services Help-desk will be as follows:
Priority 1 — Emergency Response:
— During normal working hours — attendance within 1 hour;
— Outside normal working hours — attendance within 2 hours.
Priority 2 — Non-Emergency:
— Attendance within 24 hours.
EN Standard form 02 — Contract notice 5 / 16.
Priority 3 — Normal Maintenance:
— Attendance within 5 working days.

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement will last for an initial period of 3 years, with an option to extend for a period of up to 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated within the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated within the Pre-Qualification Questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated within the Invitation to Tender
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As stated within the Pre-Qualification Questionnaire and Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As stated within the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
As stated within the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As stated in the pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM-E-FA1

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This process is being managed electronically. To obtain documents please go to https://www.eastmidstenders.org which links through to the Council’s e-tendering system. You will then be able to register your details and access the documents. This is done by:

— Registering with EastMidsTenders (if not already registered);
Or If already registered:
— Click on ‘view opportunities’;
— Find the tender that you are interested in;
— Click on the title hyper-link;
— Scroll to the bottom of the screen and click on ‘login & register interest’;
— Once you have registered your interest the tender will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in.
You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.9.2014