Electrical Supplies Tender
Supply and delivery of electrical sundries, components and materials.
UK-Cardiff: connections and contact elements
Section I: Contracting authority
County Council of the City and County of Cardiff
Commissioning & Procurement, Room 342, County Hall, Atlantic Wharf
For the attention of: Mike Bennett
CF10 4UW Cardiff
Telephone: +44 2920873734 / 7794239736
Fax: +44 2920827171
Further information can be obtained from: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Within the geographical boundaries of the City & County of Cardiff.
NUTS code UKL22
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 000 000 GBP
The Council is proposing to let a framework agreement for the supply and delivery of electrical sundries, components and materials; the framework agreement will include the following types of item:
Electrical cable – normal and hi-usage.
Conduit & fittings.
Cable clips & ties.
Extension cables and leads.
Fuses – cartridge / disconnector / HRC & link types.
Various types of sleeving.
MK metal clad plus.
MK grid plus.
MK logic plus.
Eaton Mem distribution 2.
Box Jack Chain.
Galvanised hook plates.
PVC electrical tapes.
Batteries – various.
Various lamps / bulbs / tubes.
Door furniture & sundry items.
Wall / window & roof fans.
Air quality sensors.
Community benefits do not apply to this contract.
31224000, 31224100, 31224300, 31224700, 31224800, 31224810, 31300000, 31340000, 31411000, 31422000, 31440000, 31527200, 31531000, 31531100, 31532500, 31681200, 31681400, 31681410, 31150000, 31211300
Description of these options: See above, there is an option for 2 x 12 month extension periods after the initial 2 year period.
Section III: Legal, economic, financial and technical information
Description of particular conditions: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the tender documentation.
Payable documents: no
The Chief Legal & Democratic Services Officer, County Hall, Atlantic Wharf, CF10 4UW Cardiff, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Council employees only. No members of the general public.
Section VI: Complementary information
Estimated timing for further notices to be published:
Any companies expressing an interest in this tender opportunity will be required to register on the Council’s suppliers list (If not already registered) prior to downloading the documents. Any company acquiring documents in any way other than through the portal at http://appswales.alito.co.uk may not be considered and their submission not evaluated.
If you are registering for the first time, you must register your company details against the company profile against category GB03 – Electrical sundries and components. You may also register against other relevant categories.
You will then need to search through the bulletin board on the portal for our tender reference 7159CCC and register your interest in taking part in the tender process.
The tender documentation will then be available for applicants to download. Please note all documents are only available by download from this site, and will not be issued in any other way.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The tender documents will outline the requirements of the tender process and the evaluation criteria.
All tender documents are to be returned in accordance with the instructions included within the documentation and in order to receive consideration must be received no later than 12:00:00. Noon on Wednesday 12.9.2012. It should be noted that the deadline for requests to participate is 23:00:00. on Wednesday 5.9.2012; and it should be noted that any documentation will not be available after this time.
The PQQ selection criteria is as detailed in the PQQ documentation.
The tender award criteria for this procurement will comprise of cost and quality. Full details of the award criteria and the method of evaluation is provided in the ITT.
The Authority does not bind itself to accept the lowest or any tender as part of this process.
Further information regarding the way orders will be placed under the framework agreement:
In the event that the Council decides to source works through the framework agreement, then it will do so in accordance with the contract terms and conditions, i.e. the framework agreement and relevant schedules and appendices to the same, which will form part of the tender documentation.
A single supplier will be appointed to this framework and the Council will be looking for them to be able to supply a storage facility for Council operatives to collect from, an option for delivery to stores and an ability to deliver direct to Council operatives at kerbside/site of working.
Following a pre qualification process, the Council will short list contractors who are able to: (i) evidence satisfactory competencies in line with the Council’s PQQ, and (ii) have confirmed their acceptability in accordance with section A of the PQQ.
A minimum of 5 and a maximum of 7 of the top contractors, who reach the PQQ pass threshold (90.5) will be eligible to have their Tenders evaluated. The ITT Stage will be evaluated on the basis of price and quality (in accordance with the evaluation criteria provided in ITT/ tender documents). At the end of the ITT Stage of the process the Council intends to appoint a single supplier.
Potential bidders should note that the successful providers will have an ongoing obligation throughout the term of the framework agreement to identify new or potential improvements to the items offered (and to the arrangements in general). Examples of the type of improvements the Council will wish to explore during the term of the framework include, but are not limited to improvements to quality, responsiveness, procedures, benchmarking methods, likely performance mechanisms and customer support services in relation to the services.
Buy4Wales Reference Number: 30771.
Buy4Wales Reference Number: 30771.
Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.
It should be noted that the Authority is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the contract has not be entered into or the framework concluded.
The contractor must serve the legal claim form on the contracting authority (in accordance with rules of court) that represents the formal trigger for the Authority to suspend the contract-making.