Electrical Supplies Tender

Maintenance, Repair and Overhaul Consumables – Electrical.

United Kingdom-Treharris: Electronic, electromechanical and electrotechnical supplies

2013/S 224-390675

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig trading as Dwr Cymru Welsh Water
Pentwyn Road, Nelson
Contact point(s): Procurement Team
For the attention of: Michele Sullivan – Senior Procurement Specialist
CF46 6LY Treharris
UNITED KINGDOM
Telephone: +44 1443452300
E-mail: michele.sullivan@dwrcymru.com
Fax: +44 1443452323

Internet address(es):

General address of the contracting entity: www.dwrcymru.com

Electronic access to information: https://dwrcymru-welshwater.bravosolutions.co.uk

Electronic submission of tenders and requests to participate: https://dwrcymru-welshwater.bravosolutions.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Maintenance, Repair and Overhaul Consumables – Electrical.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: DCC’s Operational Areas – All regions – Wales and Herefordshire.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in months: 60
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 5 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

DCC will issue this contract notice to identify suitable Vendors for the supply and timely delivery of MRO consumables for use in the Clean Water and Waste Water treatment throughout DCWW regions – Electrical (and related) consumables.
It is envisiaged that the contract will be awarded for an initial 1 year period with another 2 + 2 year award extension.

II.1.6)Common procurement vocabulary (CPV)

31700000, 31100000, 31200000, 31300000, 31400000, 31500000, 31600000, 31700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of Supply and Delivery of MRO ( Maintenance, repair, overhaul) consumables – Electrical- throughout the DCWW areas of operation, based on selected products delivered to dcww specied sites on a same day/next day basis.
Estimated value excluding VAT
Range: between 5 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Options will cover the possible inclusion of Vendor Managed Inventory (VMI ) and/or consolidated invoicing. The intital contact period will be 12 months and will be extended for a further 2 + 2 years in accordance with the contract terms.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be defined within the PQQ and invitation to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be defined within the PQQ and invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be defined within the PQQ and invitation to tender.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be defined within the PQQ and invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be defined within the PQQ and invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: To be defined within the PQQ and invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

DCWW/401/2013

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 13.12.2013 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.12.2013 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers Instructions How to Express Interest in this
Tender
1. Register your company on the DCC eSourcing
portal (this is only required once)
Browse to the DCC eSourcing Portal
https://dwrcymru-welshwater.bravosolution.co.uk and

click the link to register:
Accept the terms and conditions and click ‘continue’
Enter your correct business and user details
Note the username you chose and click Save when
complete
You will shortly receive an email with your unique
password (please keep this secure)
2. Express an Interest in the tender
Login to the portal with the username and password
Click the PQQs ITTs Open To All Suppliers link.
(These are Pre-Qualification Questionnaires or
Invitations to Tender open to any registered supplier)
Click on the relevant PQQ ITT to access the content.
Click the Express Interest button at the top of the
page.
This will move the PQQ ITT into your My PQQs My
ITTs page.(This is a secure area reserved for your
projects only)
You can now access any attachments by clicking
Buyer Attachments in the PQQ ITT Details box.
3. Responding to the tender
Click My Response under PQQ ITT Details, you can
choose to Create Response or to Decline to Respond
(please give a reason if declining)
You can now use the Messages function to
communicate with the buyer and seek any clarification
Note the deadline for completion, then follow the
onscreen instructions to complete the PQQ ITT
There may be a mixture of online & offline actions for
you to perform (there is detailed online help available).
You must then submit your reply using the Submit
Response button at the top of the page.
If you require any further assistance please consult
the online help, or contact the Bravo eSourcing help
desk, details are provided on the DCC eSourcing
Portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dwr Cymru Cyfyngedig
Pentwyn Road, Nelson
CF46 6LY Treharris
UNITED KINGDOM
Telephone: +44 1443452300
Internet address: www.dwrcymru.com
Fax: +44 1443452323

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Participants have the right to challenge provided for within the regulation 47 of the utilities contracts regulations 2006 (as amended). Any such
proceedings must be brought in the high court of Engalnd and Wales. Initial concerns shall be lodged with DCC in the first instance and thereafter the
aggrieved party has the option to persue via the legal system.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.11.2013