Electrical Testing and Improvement Works Solihull

Electrical Testing and Improvement Works Solihull

Solihull Community Housing (SCH) has commenced the process of procuring contracts for the provision of electrical testing services and undertaking of electrical improvement works to residential properties including communal areas and additional buildings maintained by SCH.

United Kingdom-Solihull: Repair and maintenance services of electrical building installations

2013/S 131-226955

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solihull Community Housing
Endeavour House, Meriden Drive
Contact point(s): Procurement Team
For the attention of: Stacie Williams
B37 6BX Solihull
UNITED KINGDOM
Telephone: +44 1217171515
E-mail: procurement@solihullcommunityhousing.org.uk
Fax: +44 1217798888

Internet address(es):

General address of the contracting authority: www.solihullcommunityhousing.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SCH – Electrical Testing and Improvement Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Solihull Community Housing (SCH) has commenced the process of procuring contracts for the provision of electrical testing services and undertaking of electrical improvement works to residential properties including communal areas and additional buildings maintained by SCH. The contracts are to be tendered under two separate lots and the required works under each lot are to include, but not be limited to:
Lot 1: Electrical Testing Services
— Periodic testing of electrical installations
— Provision of test reports and appropriate certificates
— Undertaking of emergency electrical remedial works as defined by the National Electrical Inspection Council under Category C1
— Co-ordination of works with SCH
— Arranging of appointments with residents in order to carry out testing and emergency remedial works
Lot 2: Electrical Improvement Works
— Undertaking of electrical improvement works as defined by the National Electrical Inspection Council under Category C3
— Co-ordination of works with SCH
— Arranging of appointments with residents in order to carry out improvement works
SCH anticipates that each Contract shall commence 1st April 2014
The proposed term of each Contract is for an initial period of 1 year with an option to extend (subject to performance) by up to a further 4 twelve month periods.
Solihull Community Housing estimates the contract values for the initial contract period as follows:
— Lot 1: Electrical Testing Services – GBP 157,500
— Lot 2: Electrical Improvement Works – GBP 231,500
No guarantee of volume, value, duration or continuity of the Works can be given and no subsequent claims for loss of profit or earnings will be entertained.
The successful contractors are to be selected through a formal restricted tender process.
In order to be considered for inclusion on SCH”s select list of contractors who are to be invited to tender, contractors must express an interest in this tender and complete a set of Pre-Qualification Questionnaire document(s).
The closing date for the submission of completed Pre-Qualification Questionnaires is no later than 12 noon on Monday 12th August 2013.
Important Note:
SCH is looking to appoint a suitable contractor for each of the lots based on the most economically advantageous tender submitted; to avoid any conflict of interest the appointed contractor for Lot 1 is to be completely independent of the contractor appointed for Lot 2. Although contractors may apply to tender for both lots they will only be eligible to be awarded one of the lots and not both. Should a contractor be invited to tender for both lots and that contractor submits the most economically advantageous tender for both lots then SCH reserves the right to determine which of the two lots the contractor is awarded; the alternate lot will be awarded to the second place contractor. The contracts will be awarded subject to contractors continuing to meet SCH pre-qualification standards and in accordance with terms and conditions set out within the tender documents.
Electrical remedial repair works as defined by the National Electrical Inspection Council under Category C2 are outside the scope of the two lots identified; these works will be carried out under a separate existing contractual arrangement.
Contractors are to note that Solihull Community Housing intends to avoid any conflict of interest between its electrical contracts and advises that should a contractor be awarded the contract for Lot 1 then the appointed contractor, throughout the duration of the contract, will not be eligible to be awarded any other contract that includes the undertaking of works as defined by the National Electrical Inspection Council under Categories C2 and C3.
II.1.6)Common procurement vocabulary (CPV)

50711000, 45311000, 45310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Refer to section II.1.5) Short description of the contract or purchase(s).
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Electrical Testing Services

1)Short description

Solihull Community Housing (SCH) is looking to appoint a suitable contractor for the provision of electrical testing services to residential properties including communal areas and additional buildings maintained by SCH. The required works are to include, but not be limited to:
— Periodic testing of electrical installations
— Provision of test reports and appropriate certificates
— Undertaking of emergency electrical remedial works as defined by the National Electrical Inspection Council under Category C1
— Co-ordination of works with SCH
— Arranging of appointments with residents in order to carry out testing and emergency remedial works
SCH anticipates that the Contract shall commence 1st April 2014
The proposed term of the Contract is for an initial period of 1 year with an option to extend (subject to performance) by up to a further 4 twelve month periods.
SCH estimates the contract value for the initial contract period at GBP 157,500
2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors are to note that Solihull Community Housing intends to avoid any conflict of interest between its electrical contracts and advises that should a contractor be awarded the contract for Lot 1 then the appointed contractor, throughout the duration of the contract, will not be eligible to be awarded any other contract that includes the undertaking of works as defined by the National Electrical Inspection Council under Categories C2 and C3.
Lot No: 2 Lot title: Electrical Improvement Works

1)Short description

Solihull Community Housing (SCH) is looking to appoint a suitable contractor for the provision of electrical improvement works to residential properties including communal areas and additional buildings maintained by SCH. The required works are to include, but not be limited to:
— Undertaking of electrical improvement works as defined by the National Electrical Inspection Council under Category C3
— Co-ordination of works with SCH
— Arranging of appointments with residents in order to carry out improvement works
SCH anticipates that the Contract shall commence 1st April 2014
The proposed term of the Contract is for an initial period of 1 year with an option to extend (subject to performance) by up to a further 4 twelve month periods.
SCH estimates the contract value for the initial contract period at GBP 231,500
2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

It may be necessary for the appointed economic operator, prior to the commencement of the Contract, to provide a Contract Performance Guarantee Bond or cash deposit equivalent to 10 percent of the annual contract value.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Completion of a Pre-Qualification Questionnaire (PQQ) documentation; minimum requirements are as set out in the PQQ documents which are available via Solihuill Community Housing”s e-Tendering web portal: www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of a Pre-Qualification Questionnaire (PQQ) documentation; minimum requirements are as set out in the PQQ documents which are available via Solihuill Community Housing”s e-Tendering web portal: www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.
Minimum level(s) of standards possibly required: As set out in the PQQ documents which are available via Solihuill Community Housing”s e-Tendering web portal: www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Completion of a Pre-Qualification Questionnaire (PQQ) documentation; minimum requirements are as set out in the PQQ documents which are available via Solihuill Community Housing”s e-Tendering web portal: www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.
Minimum level(s) of standards possibly required:
As set out in the PQQ documents which are available via Solihuill Community Housing”s e-Tendering web portal: www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Registered members of either NICEIC, ECA or an equivalent professional body.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Economic operators must complete and submit a set of Pre-Qualification Questionnaire (PQQ) documents; the subsequent assessment and scoring of submitted information will determine who will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SCH/418/W/ElectricalTestingandImprovementWorks
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Expression of Interest: Suppliers wishing to express an interest in this tender opportunity are required to complete and return a set of Pre Qualification Questionnaire (PQQ) documents by no later than 12:00 hrs on Monday 12th August 2013; the PQQ documentation is available via Solihuill Community Housing”s e-Tendering web portal: www.csw-jets.co.uk.

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.
Solihull Community Housing has adopted Constructionline methodology for demonstrating financial risk and technical capability and Safety Schemes in Procurement (SSIP) as its vehicle for health and safety assessment. Constructionline is the UK government owned certification service for construction-related contractors, consultants and material suppliers, and has been developed to save the industry millions of pounds by reducing duplication in the pre-qualification process.
Constructionline registered suppliers need only complete the Solihull Community Housing Questionnaire.
Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements. Non-registered suppliers must therefore complete the full Constructionline pre-qualification questionnaire plus the Solihull Community Housing Questionnaire. The answers provided in the PQQ and/or information held by Constructionline will form the basis of the information required for short listing.
Applicants not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. Any supplier wishing to register to respond to this advert should contact your dedicated Business Development Manager at Constructionline, Amanda Reynolds on +44 7584704190 or email amanda.reynolds@capita.co.uk at the earliest opportunity to discuss becoming a member of Constructionline or to understand more about SSIP.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.7.2013