Electrical Testing and Inspections Contract 2020

Electrical Testing and Inspections Contract 2020

The contracting authority now requires contractors to support the DLO in achieving the requirements of the 5-year fixed electrical inspection programme.

United Kingdom-Belfast: Electrical services

2020/S 185-447990

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Northern Ireland Housing Executive
Postal address: 2 Adelaide Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT2 8BP
Country: United Kingdom
Contact person: Christopher Brown
E-mail: CHRISTOPHER.BROWN@NIHE.GOV.UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CTO83 Electrical Testing and Inspections Contract 2020

 

II.1.2)Main CPV code

71314100 Electrical services

II.1.3)Type of contract

Services

II.1.4)Short description:

The contracting authority’s Direct Labour Organization (DLO) are currently providing these services. The contracting authority now requires contractors to support the DLO in achieving the requirements of the 5-year fixed electrical inspection programme, by carrying out fixed electrical inspections, testing and remedial works in the areas where DLO are under resourced and current completions indicate targets over the 5 years will not be achieved. Smoke detectors which have already achieved or will achieve a 10-year life within the next 5 years must also be replaced. An inspection and test of the electrical installation in each property will be completed in accordance with BS7671 (IET Wiring Regulations) and all necessary repairs will be completed and any non-compliance issues will be made good. As a landlord the contracting authority operates within the context of regulatory legal frameworks which include management of health and safety at Work Regulations (Northern Ireland) 2000, Health and Safety at Work (Northern Ireland) Order 1978, Electricity at Work Regulations (Northern Ireland) 1991 and IET Wiring Regulations, BS7671, 2018.

 

II.1.5)Estimated total value

Value excluding VAT: 7 155 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

East Area and Causeway Area

 

Lot No: 1

II.2.2)Additional CPV code(s)

71630000 Technical inspection and testing services
71632000 Technical testing services
50711000 Repair and maintenance services of electrical building installations
50000000 Repair and maintenance services
51110000 Installation services of electrical equipment

II.2.3)Place of performance

NUTS code: UKN12 Causeway Coast and Glens
NUTS code: UKN15 Mid and East Antrim
NUTS code: 00 Not specified
Main site or place of performance:

East Area and Causeway Area.

 

II.2.4)Description of the procurement:

The contracting authority’s Direct Labour Organization (DLO) are currently providing these services. The contracting authority now requires contractors to support the DLO in achieving the requirements of the 5-year fixed electrical inspection programme, by carrying out fixed electrical inspections, testing and remedial works in the areas where DLO are under resourced and current completions indicate targets over the 5 years will not be achieved. Smoke detectors which have already achieved or will achieve a 10-year life within the next 5 years must also be replaced. An inspection and test of the electrical installation in each property will be completed in accordance with BS7671 (IET Wiring Regulations) and all necessary repairs will be completed and any non-compliance issues will be made good. As a landlord the contracting authority operates within the context of regulatory legal frameworks which include management of health and Safety at Work Regulations (Northern Ireland) 2000, Health and Safety at Work (Northern Ireland) Order 1978, Electricity at Work Regulations (Northern Ireland) 1991 and IET Wiring Regulations, BS7671, 2018.

 

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 2 432 700.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is anticipated, but not guaranteed, that a new procurement procedure may be initiated during the contract period and/or any extension period(s) that may be used.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contracting authority has the option, at its sole discretion, to extend the service period for a further two periods of up to 12 months or part thereof. For the avoidance of doubt, such an extension of the contract shall not be taken as any indication that any task orders/job requests will be raised during the extended term.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value shown in section II.2.6) is for the full duration of the lot contract inclusive of the initial lot contract period and a potential extensions. The estimated value shown in section II.2.6) is not an annual value.

 

II.2)Description

II.2.1)Title:

South and East Belfast Area

 

Lot No: 2

II.2.2)Additional CPV code(s)

71630000 Technical inspection and testing services
71632000 Technical testing services
50711000 Repair and maintenance services of electrical building installations
50000000 Repair and maintenance services
51110000 Installation services of electrical equipment

II.2.3)Place of performance

NUTS code: UKN06 Belfast
Main site or place of performance:

South and East Belfast Area.

 

II.2.4)Description of the procurement:

The contracting authority’s Direct Labour Organization (DLO) are currently providing these services. The contracting authority now requires contractors to support the DLO in achieving the requirements of the 5-year fixed electrical inspection programme, by carrying out fixed electrical inspections, testing and remedial works in the areas where DLO are under resourced and current completions indicate targets over the 5 years will not be achieved. Smoke detectors which have already achieved or will achieve a 10-year life within the next 5 years must also be replaced. An inspection and test of the electrical installation in each property will be completed in accordance with BS7671 (IET Wiring Regulations) and all necessary repairs will be completed and any non-compliance issues will be made good. As a landlord the contracting authority operates within the context of regulatory legal frameworks which include Management of Health and Safety at Work Regulations (Northern Ireland) 2000, Health and Safety at Work (Northern Ireland) Order 1978, Electricity at Work Regulations (Northern Ireland) 1991 and IET Wiring Regulations, BS7671, 2018.

 

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 2 361 150.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is anticipated, but not guaranteed, that a new procurement procedure may be initiated during the contract period and/or any extension period(s) that may be used.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The employer has the option, at its sole discretion, to extend the service period for a further 2 periods, up to 12 months or part thereof. For the avoidance of doubt, such an extension of the contract shall not be taken as any indication that any task orders/job requests will be raised during the extended term.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value shown in section II.2.6) is for the full duration of the lot contract inclusive of the initial lot contract period and a potential extensions. The estimated value shown in section II.2.6) is not an annual value.

 

II.2)Description

II.2.1)Title:

North Down, Ards, Lisburn and Castlereagh

 

Lot No: 3

II.2.2)Additional CPV code(s)

71630000 Technical inspection and testing services
71632000 Technical testing services
50711000 Repair and maintenance services of electrical building installations
50000000 Repair and maintenance services
51110000 Installation services of electrical equipment

II.2.3)Place of performance

NUTS code: UKN09 Ards and North Down
NUTS code: UKN12 Causeway Coast and Glens
NUTS code: 00 Not specified
Main site or place of performance:

North Down, Ards, Lisburn and Castlereagh.

 

II.2.4)Description of the procurement:

The contracting authority’s Direct Labour Organization (DLO) are currently providing these services. The contracting authority now requires contractors to support the DLO in achieving the requirements of the 5-year fixed electrical inspection programme, by carrying out fixed electrical inspections, testing and remedial works in the areas where DLO are under resourced and current completions indicate targets over the 5 years will not be achieved. Smoke detectors which have already achieved or will achieve a 10-year life within the next 5 years must also be replaced. An inspection and test of the electrical installation in each property will be completed in accordance with BS7671 (IET Wiring Regulations) and all necessary repairs will be completed and any non-compliance issues will be made good. As a landlord the contracting authority operates within the context of regulatory legal frameworks which include management of health and safety at work Regulations (Northern Ireland) 2000, Health and Safety at Work (Northern Ireland) Order 1978, Electricity at Work Regulations (Northern Ireland) 1991 and IET Wiring Regulations, BS7671, 2018.

 

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 2 361 150.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is anticipated, but not guaranteed, that a new procurement procedure may be initiated during the contract period and/or any extension period(s) that may be used.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The employer has the option, at its sole discretion, to extend the service period for a further 2 periods, up to 12 months or part thereof. For the avoidance of doubt, such an extension of the contract shall not be taken as any indication that any task orders/job requests will be raised during the extended term.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value shown in section II.2.6) is for the full duration of the lot contract inclusive of the initial lot contract period and a potential extensions. The estimated value shown in section II.2.6) is not an annual value.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the tender documents.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the tender documents, particularly the ‘Section 1.9 Contract Performance Document’ document.

 

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 155-380409

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/10/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/03/2021

IV.2.7)Conditions for opening of tenders

Date: 19/10/2020
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is anticipated, but not guaranteed, that a new procurement procedure may be initiated during the contract period and/or any extension period that may be used.

 

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

If you are interested in tendering, and you have not already done so, you must register with: https://etendersni.gov.uk/epps/home.do. Tenders will only be accepted if submitted through eTendersNI and no tender documentation will be provided via email. Please ensure to register the CPV codes most relevant to your line of business and those quoted within this notice so you can be made aware of this and other similar tendering opportunities. Procurement Guidance Note (PGN 06/10) mandates the Housing Executive to use Constructionline to assess the financial standing of tenderers. It is therefore the responsibility of the economic operator to ensure your Constructionline details are correct and up to date and that your registration on eTendersNI is fully completed with the appropriate CPV codes. It is also the Economic Operator’s responsibility to locate this competition upon advertisement. eTendersNI is not a Housing Executive managed system. Should you experience any difficulties or have any questions regarding the system, please contact the eTendersNI helpdesk. Note, a notice of enhancements recently applied to the eTendersNI system has been published in the news section of eTendersNI. Economic Operators should review this document at your earliest convenience.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Courts of Justice
Postal address: Chichester Street
Town: Belfast
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/09/2020