Electrical Wiring Replacement for FCO

Foreign and Commonwealth Office
King Charles Street
Contact point(s): https://fco.bravosolution.co.uk
SW1A 2AH London
UNITED KINGDOM
E-mail: terry.wilson@fco.gov.uk

Internet address(es):

General address of the contracting authority: www.fco.gov.uk

Electronic access to information: https://fco.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

National or federal agency/office

General public services

The contracting authority is purchasing on behalf of other contracting authorities: no

British Embassy Paris and Residence — Building and Services Reorganisation.

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: British Embassy Chancery, Residence and Gatehouses Paris, France.
NUTS code

The notice involves a public contract

This project originated from the health and safety requirement to replace the electrical wiring within the British Embassy Chancery, Residence and Gatehouses in Paris.
These buildings are based in a fashionable location in central Paris and are exceptionally important and grand buildings. The Ambassador’s Residence building dates from the early 18th Century, and is an extremely important building in both French and British History. It is a stone built 3 storey residence (with basement), and on the ground floor has two large garden wings containing a ceremonial Ballroom and Dining Room, connected by a glazed Gallery. It is built in the Empire style and the building’s fabric and furnishings are of national importance. The works to the Residence and Gatehouses is to replace the electrical distribution and small power services throughout including replacing distribution boards and fire alarm system replacement, these works will require specialist care to protect fine interiors during the project execution.
The Chancery building is also of historic importance and has several areas which will require particular attention to complete the works with the minimal disruption to the historic finishes. This project aims to improve the health and safety of the building as well as improving the overall flexibility and working environment within the Chancery building by providing more open plan space and improved facilities. Works to the Chancery building includes the electrical distribution and small power services being rewired. Internal and external lighting will be replaced. Modifications will be made to the fire alarm and data cabling where room layouts are altered. The existing access arrangements will be reconfigured and the main reception will be refurbished. There will also be structural works associated with the reconfiguration of areas and the provision or more open plan working spaces.
Both buildings will remain operational throughout the duration of the project therefore detailed phasing strategies and decant plans have been developed.
The buildings are large in footprint with the Embassy’s GIA totalling approximately 7 900 m² over Basement to Fourth Floors, and the Residence and Gatehouse’s GIA totalling 4 800 m² over Basement to Third Floors.
The works are to contracted upon the NEC3 Option A form of contract.

45210000, 45223200, 45212350, 71334000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

Variants will be accepted: no

— Electrical rewiring throughout from intake to points.
— New WC/teapoint core through the building — including mechanical ventilation
— Refurbishment of existing WC’s and teapoints
— Additional shared centrally meeting rooms
— Data rewiring for reconfigured areas
— Electrical re-wiring and replacement to external lighting and power provisions — including the re-lamping of fittings
— Remodelling of reception area
— Creation of new Visa entrance and consular facilities.
— Large areas of refurbishment works, including:
Minor demolition and strip out works.
New internal partitions.
New internal finishes.
New Internal doors and refurbishment of existing to remain.
Fitting, Furniture and Equipment.
New internal statutory and wayfinding signage.
Major demolition and Installation of new steel work and stair to North wing.
Replacement of existing external blinds.
Basement:
— Reconfigured stairs from consular reception — to include structural enhancements and newly formed flights to the Lower Ground and First Floors, New entrance doors and external window units.
— Refurbished toilets.
Ground floor:
— Refurbished and reconfigured main reception.
— Removal of steps at vehicle entrance to facilitate easier access to courtyard.
— Consular / UKVI interview facilities and new dedicated access point from Rue Saint-Honore.
— New large conference meeting facility.
— New coffee area adjacent to the garden.
— Open plan ‘garden wing’ offices.
Mezzanine Floor:
— Opening up and meeting rooms created.
First Floor:
— Additional meeting rooms.
Second Floor:
— Introduction of more open plan offices throughout the floor.
Third floor:
— Introduction of more open plan offices to the ‘Rue du Faubourg Saint-Honore wing’.
Fourth floor:
— Additional flexible meeting rooms.
Summary of main works — RESIDENCE
— Electrical re-wiring throughout from intake to points.
— Significant protection measure to existing in-situ fabric, Furniture, Fixtures and fittings, all of which are of a historic nature.
— Installation of new fire alarm system throughout.
— Electrical re-wiring and replacement to external lighting and power provisions — including the re-lamping of fittings.
Estimated value excluding VAT:
Range: between 9 000 000 and 12 000 000 GBP

This contract is subject to renewal: no

Duration in months: 20 (from the award of the contract)

Guarantees in the form of performance bond and/or parent company guarantees may be required (details to begiven in tender documentation).

NEC Option ‘A’ Activity Schedule.
Applicants including any consortium members must hold appropriate insurances.

Joint and Several Liability.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)

— Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register

— Accept the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the username you chose and click ‘Save’ when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: For instructions on accessing the Pre-qualification questionnaire see: www.fco.bravosolution.co.uk (Project 737-PQQ281).

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:

For instructions on accessing the Pre-qualification questionnaire see — www.fco.bravosolution.co.uk (Project 737-PQQ281).

Restricted

Envisaged minimum number 5

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

CPG-996-2015

Prior information notice

Notice number in the OJEU: 2014/S 249-440492 of 27.12.2014

Time limit for receipt of requests for documents or for accessing documents: 8.1.2016 – 17:00
Payable documents: no

15.1.2016 – 11:00

English.

Duration in months: 3 (from the date stated for receipt of tender)

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Foreign and Commonwealth Office will incorporate a 10 calendar day standstill period into the procurement timetable for this contract, at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information and a debrief from the contracting authority, as required, beyond the information provided in the standstill letter, and prior to the contract being concl.

30.11.2015