Electricity Tender Thames Water

Electricity Tender Thames Water

1100 Strategic Partnering Agreements (SPAs).

UK-Reading: electricity

2012/S 53-087074

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

1100 Strategic Partnering Agreements (SPAs)
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Whole of Thames Water Region.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

As part of it’s overall energy strategy, Thames Water Utilities Limited (TWUL) is continually looking at ways to reduce its electricity cost, risk and price volatility.
In support of this strategy, TWUL is embarking upon a procurement programme for a number of Power Purchase Agreements (PPAs) as a means of obtaining cost certainty over a longer period (between 5- 25 years). There is no restriction on the type of technology, but TWUL would like to put in place between 2-20 PPAs, each of volume 1-20MW/annum. The aggregated volume will be up to 20MW/annum.
One proposed route to entering into such PPAs with TWUL will be via Strategic Partnering Agreement/s.
Under the Strategic Partnering Agreement/s:
1. The strategic partner/s may provide advisory and consultancy services to TWUL in respect of identifying and developing potential projects which may meet TWUL’s PPA criteria.
2. The strategic partner/s (or an appropriate affiliated undertaking of the partner/s) may enter into one or more PPAs for the supply of electricity, pursuant to the process and terms set out in the Strategic Partnering Agreement.
3. The Strategic Partner/s (or their appropriate affiliates) may enter into one or more PPAs with potential projects to meet their supply obligations.
The number and value of PPAs entered into pursuant to the Strategic Partnering Agreement(s) cannot be guaranteed by Thames Water, but may have an aggregate volume of up to 20 MW/annum.
Depending on the project(s), the PPAs referred to above may be entered into directly with TWUL or its affiliates, or may, in relation to some or all elements of the contracted supply, involve contracts with such entities and/or TWUL’s current licensed supplier for electricity.
TWUL would like to appoint between 1 and 5 Strategic Partners, each under a Strategic Partnering Agreement, for a term of three years with an option for Thames Water to extend for a further two years. Strategic Partners may include, but are not limited to, suppliers, developers, aggregators and brokers.
All entities who respond to this OJEU notice to indicate their interest in the tender, must also request a ‘Pre-Qualifier Questionnaire’ (PQQ) document. The PQQ can be requested via the following email: Procurement.support.centre@thameswater.co.uk.

The PQQ document must be completed and returned to Thames Water before the pre-qualifier deadline of 12:00 noon GMT, 5.4.2012.
The PQQ document is an important source of information for Thames Water, as it will be used to evaluate and select those entities who are suitable to proceed to the Tender Enquiry.
Please ensure when you contact the Procurement Support Centre, you provide the correct email contact details for the person or people in your organisation who should be sent the PQQ document.

II.1.6)Common procurement vocabulary (CPV)

09310000, 09330000, 31121300, 65300000, 65310000, 71314100, 71314200, 65400000, 65320000, 65410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Information to be provided in the invitation to negotiate.
II.2.2)Information about options

Options: yes
Description of these options: Thames Water anticipates that any agreement awarded would be for an initial duration of 3 years with options to extend annually up to a maximum overall term of 5 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in Invitation to Negotiate document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

1100
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 3 and 5 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Responses to the OJEU Notice should consist of a maximum of 2 pages (4 sides) of A4 paper. The response also expects suppliers to apply for and complete a Pre-Qualifier Questionnaire (PQQ) document. Please request the PQQ document by email to Procurement.Support.Centre@thameswater.co.uk.

Accounts, copies of certificates and supplementary information requested in the PQQ may be appended to the main body of the response. Applicants should submit one hard copy in a flat or spiral binder and one copy on CD Rom/USB stick. The envelope must be clearly marked with Project Number 1100. Storage is limited, and applicants are requested not to use lever arch folders or other bulky bindings, or to submit more than one copy.
Applicants should not include non-requested sales literature with their applications. Packages weighing more than 10kgs cannot be accepted.
Applicants who are invited to negotiate may be required to demonstrate their services in practical trials or presentations at no cost to Thames Water Utilities Limited.
Applicants who fail to supply all of the information requested in response to this Notice risk elimination.
The contents of this Notice and the PQQ document are sufficient for submissions of pre-qualification bids; all other communications are discouraged.
Applications must be clear and concise and contain all the information requested in this notice. The format of applicant’s responses must be such that each point is restated and immediately followed by the supplier’s answer.
Following evaluation of the pre-qualification submission, ITN documentation will be issued to the short listed bidders.
Variant bids received in response to the ITN will be accepted, if submitted in addition to a compliant bid. Further details will be given in the ITN.
Contracts will be governed by English law.
The tender process is expected to run in two phases. This will consist of:
(i) a response to this notice, request for, completion and submission of the PQQ document, evaluation by TWUL and short listing of suppliers (against evaluation criteria provided), which will constitute the pre-qualification procedure; and
(ii) a response to the Invitation to Negotiate in which short listed bidders will submit their proposed solutions and pricing, as well as describing detailed pricing, performance and investment management mechanisms. The ITN process will involve clarification and dialogue.
Thames Water reserves the right to add more stages if required.
We intend to issue the ITN to up to 15 respondents.
Weighted selection criteria will be used to evaluate the responses to this Notice and the PQQ document are set out below:
Selection Criteria:
Economic operators to whom Regulation applies 26(5) of the Utilities Contracts Regulations are ineligible for selection.
Applicants are required to certify that none of the circumstances specified in Regulations 26(1) and 26(5) of the Utilities Contracts Regulations applies to the applicant.
Applicants are required to provide details of any court judgments and prosecutions within the last 3 years.
Evaluation of PQQ submissions will be as follows:
1. Financial and Economic Capacity: (20 %).
— PQQ Qu 2.0, 2.1 (3 %),
— PQQ Qu 2.3 (3 %),
— PQQ Qu 2.4 (4 %),
— PQQ Qu 2.5 (4 %),
— PQQ Qu 2.11 (3 %),
— PQQ Qu 4.2 (3 %).
2. Technical and Professional Ability (40 %).
— PQQ Qu 4.4 (relevance of referee’s to this OJEU) (5 %),
— PQQ Qu 5.1 (35 %).
3. Health and Safety (20 %).
— PQQ Qu 6.1, 6.6, 6.7, 6.8, 6.9 (10 %),
— PQQ Qu 6.10 (4 %),
— PQQ Qu 6.11 (6 %).
4. Environmental (20 %).
— PQQ Qu 6.2 (ISO 14001 accreditation) (4 %),
— PQQ Qu 6.4 (8 %),
— PQQ Qu 6.5 (8 %).
There is no pass/fail minimum financial standing test applied to the PQQ. Respondents will be shortlisted using the criteria listed above.
Evaluation will not take place against all questions in the PQQ. However, respondents are requested to answer each point as fully as possible.
General.
Thames Water operates an ongoing risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
Respondents should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water.
Thames Water Utilities Limited reserves the right to award no contract(s) as a result of this award procedure. Except for the framework agreement(s), if any, concluded with successful tenderer(s), nothing in the procurement process shall create a contract, whether express or implied, between Thames Water Utilities Limited and any applicant.
Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of Thames Water Utilities Limited or its associated companies.
This contract notice does not preclude Thames Water Utilities Limited or its associated companies from issuing other contract notices for specific requirements from time to time.
Thames Water Utilities Limited (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contract Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

14.3.2012