Electronic Document Scanning Solutions for ESPO

Electronic Document Scanning Solutions for ESPO

ESPO is undertaking a procurement process to identify and appoint a number of suppliers to provide electronic document scanning solutions including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents.

REFERENCE 390_15

390_15 Electronic Document Scanning Solutions
Awarding body ESPO

EST. VALUE

£80,000,000

EST. START DATE: 01/01/2015
EST. END DATE: 31/12/2016

Description

ESPO is undertaking a procurement process to identify and appoint a number of suppliers to provide electronic document scanning solutions including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents.
The framework also seeks to enable the provision for the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated consultancy and training.
Whilst initially for use by local authorities served by ESPO (see www.espo.org for further details), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and their Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to www.eastmidstenders.org, (b) If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page and search for the tender ‘390_15 Electronic Document Scanning’ by selecting ‘View Opportunities’, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website, (f) If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to support@due-north.com or telephone +44 1670597136.

Additional information

Contract Type One off
Procurement Process Open Tender
Option to extend The framework agreement has the option to extend for up to a further 24 months. The total estimated values the option period.
Estimated ValueTEXT DESCRIPTION The value for participation by the wider public sector cannot be calculated accurately or guaranteed – but a range of £80M (the estimated potential value based on known participating establishments) to £200M is incorporated which includes the extension
Category Not Elsewhere Classified, Document Archiving & Storage,
CPV codes 79000000, 72000000, 48000000, 63000000, 92000000,
Suitable for SME YES

DOCUMENT AVAILABLE UNTIL

28 November 2014

about 1 month

SUBMISSION RETURN BY

28 November 2014

about 1 month

EXTEND CONTRACT OPTIONS:

The framework agreement has the option to extend for up to a further 24 months. The total estimated values the option period.

CONTACT DETAILS

ESPO
tenders@espo.org
01162657926

 

Express an interest online