Electronic Door Access Control System

Supply, Installation and maintenance of Access control system equipment including controllers, door card readers, and locking devices for student residential accommodation.

UK-Cardiff: Security, fire-fighting, police and defence equipment

2012/S 248-410997

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University Purchasing Section
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Darren Evans
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: evansds@cardiff.ac.uk
Fax: +44 2920874789

Internet address(es):

General address of the contracting authority: http://www.cardiff.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electronic Door Access Control System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Supply, Installation and maintenance of Access control system equipment including controllers, door card readers, and locking devices for student residential accommodation.
Suppliers are requested to register on the following website, express an interest in the project and download the PQQ document.
https://in-tendhost.co.uk/cardiffuniversity/

Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

35000000, 44500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: a) bank statement and/or evidence of professional risk indemnity insurance;
b) balance sheets or extracts of balance sheets;
c) statement of turnover for a maximum of the last 3 years.
See also the PQQ available via https://in-tendhost.co.uk/cardiffuniversity/ (look in “Current Tenders”).

Minimum level(s) of standards possibly required: Suppliers are expected to be able to demonstrate that they are able to sustain a level of cash flow to support their current and future areas of their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
a) a list of works carried out over the last 5 years with certificates of satisfaction;
b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
c) an indication of technicians or technical bodies involved;
d) a description of technical facilities and measures used to ensure quality;
e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
i) details of any intended sub-contracting arrangements;
Experience in the supply, installation and maintenance of electronic door access control systems at student residential accomodation, including controllers, door card readers and locking devices.
See also the PQQ available via https://in-tendhost.co.uk/cardiffuniversity/ (look in “Current Tenders”).

Minimum level(s) of standards possibly required:
It is essential that suppliers wishing to be considered can provide proof of demonstrable experience in the the supply, installation and maintenance of electronic door access control systems at student residential accomodation or similar). This evidence will be required in support of your PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Scoring of the information supplied within and in support of the PQQ and on-line vendor appraisal available via: https://in-tendhost.co.uk/cardiffuniversity/ (look in “Current Tenders”).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU170/DSE

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.1.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Senior representatives of Cardiff University.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Cardiff University will use an eTendering system in this tendering exercise. Prospective suppliers should follow the steps below to express their interest and obtain the pre-qualification questionnaire. (NB Suppliers who have previously registered on the InTend System as a Cardiff University supplier should go to Step 8).
1. Suppliers should register on the InTend system at https://in-tendhost.co.uk/cardiffuniversity/

2. Click the New User Registration link
3. Enter the user and business details requested and click Next
4. Add your contact details by clicking Add. Complete the details and click Next
5. Click Next again to confirm the contact details and move to the next screen
6. Check all registration details are correct and click Register My Details
7. You will receive an email with your username and password
8. Return to the website and click Login. Enter your details and click Login
9. Click the Current Tenders link to see all current tenders
10. To express an interest, click on the relevant tender and then on Express Interest
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Re-enter the InTend site, login and click on My Tenders. You will be able to access all documents and any online questionnaires associated with the tender.
For any support in submitting your expression of interest, please contact the helpdesk via email at support@in-tend.com or by phone on 01332 869400.

Tenders must be received via this system by 9:00 am GMT on the closing date.
Buy4Wales Reference Number: 32084

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.12.2012